1. Integrated Project Management Information System (PMIS) for Partner Capacity Strengthening Dangana Chibuzo (Database Manager) CRS Nigeria Country Program 18-19 th May,2016

2. Presentation Outline Project Background Why PMIS? Solution Key Successes Key Issues/Challenges Summary

3. Project Background SMILE is funded by PEPFAR through USAID Catholic Relief Services (CRS) leads the consortium with ActionAid and Westat Goal is to improve the well-being of OVC and caregivers through a sustainable, comprehensive and coordinated program 5 year project (2013 -2018) 600,000 OVC and 150, 000 Caregivers To strengthen organizational and technical capacity of State, LGA and Civil society organizations to manage integrated programs for OVC and their households

4. Geographical Spread

5. Why PMIS? Partners  42 CSO  39LGAS  5 SMWASD Scope  Organizational  Technical  Finance Tools  OCAT  SRFMT  Workplan

6. Assessment Tools S/NOCATSRFMTWORKPLAN 1 Governance Financial Personnel Strategic Objectives 2 Experience, knowledge and skills Financial Systems Intermediate Results 3 Networking and referral systems Documentation & Recordkeeping Deliverables 4 Resource mobilization Internal ControlOutputs 5 Human resource management Financial Reporting 6 Service delivery Fixed Assets 7 Financial Management System and Procurement Receivables 8 Gender management system Procurement 9 Knowledge Management /Monitoring and evaluation system

7. One System PMIS Partner work plan implementation SRFM Financial Capacity Assessment Partner Capacity Assessment (OCA)

8. ICT4D Solution In partnership with Westat and CRS GKIM, we developed a web based Project Management Information System (PMIS). The SMILE PMIS is a Microsoft ASP.NET MVC 5 web application which uses an SQL Server 2012 database for data storage. The Server is hosted on Rack space in Baltimore (CRS HQ). The system requires the support of a Server administrator as well as a Database administrator. Microsoft Excel based partner information (OCAT, Annual Workplan, SRFMT) uploaded to the system. It generates custom reports from the assessments.

9. PMIS Modules

10. Use Cases: Use cases are designed to provide a high level description of users’ expected interaction with the PMIS system. The use Case Diagram shows the defined use cases:

11. Dataflow

12. Reports

15. Key Successes Repository of program information needed to monitor improvement in partner capacity. Program Managers effectively monitor program implementation rates in a timely and efficient manner. It is acceptable by the users, sustainable and requires minimal support services. We can carry out holistic assessment of partners. Solution scaled to other partners.

16. Key Issues/ Challenges Lack of connectivity. High degree of precision required for excel data files. Unstable power supply.

17. Summary The PMIS was locally built by the CRS Nigeria SMILE team and Westat following a PROJECT MANAGEMENT NEED. It provides a one stop shop for monitoring partner capacity and workplan implementation. The PMIS is a cross-cutting solution, as it can be used across different sectors.

18. Any more Questions? Chibuzo Dangana Database Manager (CRS Nigeria Country Program) chibuzo.dangana@crs.org

20. FURTHER PROJECT DETAILS

21. Why PMIS? The PMIS offers a coordinated approach of managing partner data over time. The system aids the following on the project: Ability to monitor partner capacity and program management score card Reporting functionality which collates partner achievements holistically, graphically over different periods. Single platform that manages partner information as relates to program management, organizational capacity and financial management – Monitoring the Workplans through real time tracking of program activities. – Structured approach to tracking changes in partner capacity across several domains (e.g. Governance, Knowledge Management /M&E system, Human Resource Management, Service Delivery etc.) – Tracking the Sub Recipient Financial Monitoring tool (SRFMT) and implementation of the Institutional Capacity Improvement Plans (ICIP).

22. ICT4D Solution In partnership with Westat (a consortium member on SMILE) and working with GKIM (Global Knowledge & Information Management), CRS developed a web based Project Management Information System (PMIS). The SMILE PMIS is a Microsoft ASP.NET MVC 5 web application which uses an SQL Server 2012 database for data storage. The Server is hosted on Rack space in Baltimore (CRS HQ). It requires two server configurations, the first is an SQL Server 2012 or later database server and the second is an IIS ASP.NET 4.5 web application server. The system requires the support of a Server administrator as well as a Database administrator. Microsoft Excel based partner information on capacity assessments, SRFMT’s and the Workplans are uploaded into the PMIS following scheduled assessments.