1. JOB DOCUMENTS Career Exploration Unit 4

2. Job Documents  Terms  Resume  Job Application  Reference  Cover Letter  Qualifications  Pre-employment tests 2

3. Personal Fact Sheet  A personal fact sheet can be used when you do the following:  Complete applications  Write your resume  Write cover letters  Prepare for interviews  Complete forms after you get a job 3

4. Create a Personal Fact Sheet  Complete handout to create a personal fact sheet

5. Resume  A resume is a written record of your experience and qualifications related to a specific job or career. 5

6. Purpose of a Resume  Represent you well on paper  Persuade a potential employer to offer you an interview 6

7. Components of a Resume  Personal information  Job objective  Education and related course work  Related experience  Workplace skills  Honors and activities 7

8. Types of Resumes  Individuals should choose the appropriate type of resume based on their experience, qualifications, and job requirements.  Chronological Presents your information by date in reverse time order Most recent comes first Use if you have a lot of experience or many jobs  Functional Matches your capabilities to the job task Emphasizes your abilities instead of your work history and experience  Combination Uses both formats Include how your skills will match the job requirements Then include your work experience in chronological order See example p. 257 8

9. Traditional versus Electronic Resumes  Traditional resume  A traditional resume is a printed resume you provide to the employer through the mail or in person.  Electronic resume  An electronic resume is designed to be transmitted over the internet and stored and accessed on a computer. 9

10. Guidelines for a Traditional Resume  Keep the resume to one page  Use light-colored, high-quality paper  Use a standard business font  Use simple elements  Use appropriate white space 10

11. Electronic Resume  Key words  Simple format  Scannable 11

12. Resume Guidelines  Use brief phrases instead of complete, descriptive sentences  Use simple, direct language  Use action verbs  Use specific examples and numbers  Use correct grammar, spelling, and keywords  Do not use the word Resume in the title area  Do not state “References available on request”  Do not use the words I, me, and my 12

13. Create a Resume  Use Microsoft Word to create a resume  Create a functional/combination resume

14. Job Applications and Pre-employment Tests  Goals  Identify the components of a job application  Describe the differences in applying face-to-face versus applying online  Examine various pre-employment tests 14

15. Steps to Complete a Job Application  Complete a practice application if possible  Read the entire application before completing it  Follow the instructions carefully and exactly  Answer every question  Make sure you write legibly  Answer questions, particularly those about your skills, with accurate, descriptive, and measurable statements  Be honest, accurate, and thorough 15

16. Applying for a Job Face-to-Face versus Online  Similarities  Complete the job application thoroughly and truthfully  Use correct spelling and grammar  Online  Follow directions  Attach resume  Face-to-face  Dress professionally  Be polite  Bring personal fact sheet, resume, and pen  Be prepared to complete the job application 16

17. Fill Out Job Applications  Complete handout – sample job application  Apply for a job online

18. Pre-employment Tests  Skills tests  Personality tests  Ability tests  Integrity tests  Drug tests 18

19. Take Sample Pre-employment Test  Complete handout to take a sample pre- employment test

20. SUMMARY  Job applications are designed so that all applicants provide the same information. Employers can then compare several applicants’ information and determine which meet the qualifications and job requirements.  When applying for a job online, individuals should make sure they include all information and submit according to the instructions. When applying face-to-face, individuals should be dressed in a professional manner, be polite and professional, and ask questions for clarification if necessary.  Employers can require applicants to complete any number of pre- employment tests. A few include skills, personality, ability, integrity, and drug tests. These tests may be given before or after an interview. It is appropriate for applicants to ask if pre-employment tests will be given and to ask for details about the tests. 20

21. References and Cover Letters  Goals  Discuss the procedure for selecting references  Identify the components of a cover letter  Write a cover letter 21

22. References  References are typically people you know who are not related to you who will give you a positive recommendation for a job.  Coach  Teacher  Employer  Neighbor  Family friend over 20 years old 22

23. Selecting References  Look for people who  Can write and speak well  Would be willing to spend time writing recommendation letters and talking to prospective employers  Can attest to your qualities, skills, and abilities that will make you a good employee  Have worked with you on a job or on a project  Know you well 23

24. Create a Reference Sheet  Complete reference sheet in Microsoft Word  Use the same letterhead you created for resume

25. Classifieds  Finding a job  Newspaper  Online  Networking  Friends and family  Complete using classifieds worksheet

26. Components of a Cover Letter  Introduction  Body  Conclusion 26

27. Formatting the Cover Letter  Block style  Mixed punctuation  Letterhead  Inside address  Salutation  Complimentary close  Enclosure  Attachment  Font type, size, margins 27

28. Create a Cover Letter  Create a cover letter in Microsoft Word  Use the same letterhead you created for resume

29. SUMMARY  References are people who are not related to the job applicant who are familiar with the applicant’s abilities and goals. Good references should be willing to take the time needed to write recommendation letters and speak to prospective employers about the applicant’s qualities, skills, and abilities.  A cover letter is a written introduction of the applicant. It will accompany the resume and help the employer connect the applicant’s knowledge, skills, and abilities to the job requirements.  There are various types of business letters, but the easiest and quickest type is a block style, open punctuation letter. This type of letter is formatted with all text aligned at the left margin and no punctuation after the salutation and the complimentary close. 29

30. Your Social Media Profile  Review current videos on social media and job search  Current articles and news clips

31. Extended Experiences  You have never had a job and you applied for many  You have nothing to put on your resume  No one is hiring  What do you do?

32. Apprenticeships, Internships, and Volunteering  Job Shadowing  Service Learning  Other Long-term Experiences  Internships  Co-op experiences  Part-time jobs  Can give one knowledge and possibly experience in a specific career

33. Job Shadowing  Observing a worker and asking questions  Spend several hours observing a worker at a job location  Between two and six hours  May confirm if this may be a field choice for you  Take Your Child to Work Day

34. Service Learning/Volunteering  Volunteer your time to help in the community  Builds skills  Helps determine if this may be a career for you  Helps you discover your work values  Choose a service learning project that will help you build skills you need

35. Internships/Co-op/Part-time Job  Offer you longer time to experience a career  Many interns are volunteers  Some may be paid  Co-op and part-time jobs are paid positions  Provide work experience that may lead to a career

36. Apprenticeship  A program where a person works as a skilled worker while learning a trade  Train for a career in electric, plumbing, culinary, etc.  Some are informal  Family or friend takes you on  Most are formal state or federal registered programs  Most apprenticeships are under union agreements  The union not the business is the employer  Your work site may change when you finish the job

37. Extended Experiences  Career and technical schools may provide you with internships, apprenticeships and on-the-job training