1. How PIMS Data Affects Precode Labels Precode Collection: Key Data Elements for ACCESS for ELLs and Alternate ACCESS for ELLs November 20, 2013

2. How PIMS Data Affects Precode Labels Flow of Data How PIMS Data Affects Precode Labels

3. Student Record Rules - MetriTech  MetriTech receives a demographic file from PDE containing all current English language learners (K-12) uploaded into the November Student Collection.  If a student (K-12) was not properly coded as a current English language learner or not uploaded into the November Student Collection, this means no precode label produced and LEAs must hand-enter information on the student test booklet. How PIMS Data Affects Precode Labels

4. MetriTech Data Flow  The data on each precode label is associated with the November Student Collection.  When an answer booklet is returned to MetriTech:  with a precode label affixed - MetriTech uses the data from the November Student Collection that is associated with the precode label for the student file.  that is hand-entered - MetriTech uses the data bubbled in the booklet for the student file.  The student file is matched to the English Language Learners-ACCESS for ELLs PIMS snapshot file using the first name, last name, PAsecureID and birthdate to validate/update the student file. When there is a match, MetriTech overlays the student file with the data from the English Language Learners-ACCESS for ELLs PIMS snapshot. How PIMS Data Affects Precode Labels

5. MetriTech Data Flow How PIMS Data Affects Precode Labels

6. English Language Learner Status - MetriTech  MetriTech receives a demographic file from PDE containing all current ELLs (K-12) uploaded into the PIMS November Student Snapshot. ELL status indicator in Field 41 must be 01 (current ELL) for a student to be valid and included in the precode file sent to MetriTech.  If a student (K-12) was not properly coded as a current ELL or not uploaded into the PIMS November Student Snapshot, this means no precode label produced and LEAs must hand-enter information on the student test booklet. LEAs should correct the information in their student information systems.  LEP/ELL status is a demographic field collected by MetriTech and is stored for reporting at the close of the testing cycle.  The LEP/ELL status field is used by PDE for federal reporting purposes and in calculating AMAO accountability determinations. How PIMS Data Affects Precode Labels

7. Precode Labels - MetriTech  Verify that the information printed on a student precode label is accurate. If all information on the precode label is accurate, place the precode label in the box provided on the front cover of the test booklet.  If you have been provided a precode label for a student who your LEA will not be testing, DO NOT use the precode label.  Follow the detailed instructions concerning precode labels found in the ACCESS for ELLs District & School Test Administration Manual. How PIMS Data Affects Precode Labels

8. For the PIMS November Student Snapshot: If any demographic element on the precode label is incorrect, the precode label must be discarded and LEAs must hand-enter all demographic information in the student test booklet. If a student (K-12) was not properly coded as a current English Language Learner or was not included in the PIMS November Student Snapshot, the LEA will not receive a precode label for the student and the LEA must then hand- enter all demographic information for the student in the student test booklet. How PIMS Data Affects Precode Labels

9. PAsecureID - MetriTech  PDE provides the student’s State Student ID (PAsecureID) to MetriTech to create precode labels for ELL student’s whose LEP/ELL status is reported by the LEA as current in the PIMS November Student Snapshot.  This unique, 10-digit number is used by MetriTech for production of precode labels, for matching a test booklet to the March English Language Learners-ACCESS for ELLs PIMS snapshot, and is printed on the precode label.  Invalid or duplicate PAsecureIDs negatively impact accountability and federal reporting determinations. If the PAsecureID is incorrect in the test file, the test record for the student is invalidated.

10. How PIMS Data Affects Precode Labels Student Last Name – MetriTech  PDE provides the student’s last name to MetriTech to create precode labels for ELL student’s whose LEP/ELL status is reported by the LEA as current in the PIMS November Student Snapshot.  The student’s last name is used by MetriTech for production of precode labels, for matching a test booklet to the March English Language Learners-ACCESS for ELLs PIMS snapshot, and is printed on the precode label. How PIMS Data Affects Precode Labels

11. Student First Name - MetriTech  PDE provides the student’s first name to MetriTech to create precode labels for ELL student’s whose LEP/ELL status is reported by the LEA as current in the PIMS November Student Snapshot.  The student’s first name is used by MetriTech for production of precode labels, for matching a test booklet to the March English Language Learners-ACCESS for ELLs PIMS snapshot, and is printed on the precode label. How PIMS Data Affects Precode Labels

12. Birthdate - MetriTech  PDE provides the student’s birthdate to MetriTech to create precode labels for ELL student’s whose LEP/ELL status is reported by the LEA as current in the PIMS November Student Snapshot.  The student’s birthdate is used by MetriTech for production of precode labels, for matching a test booklet to the March English Language Learners-ACCESS for ELLs PIMS snapshot, and is printed on the precode label. How PIMS Data Affects Precode Labels

13. ESL or Bilingual Education Program (Core) PIMS Program Fact (cumulative template) Field 5 – Programs Code 031 Field 5 – Programs Codes 039- 046 PIMS November Student Snapshot (2013-11-14) Field 41 – PIMS Valid Values: 01 – Current ELL 03 – Exited ELL and in 1 st year of monitoring 04 - Exited ELL and in 2 nd year of monitoring 05 – Former ELL & no longer monitored 99 – Never ELL MetriTech Valid Values: Student Snapshot Template:  Field 41, Valid Value 01 Programs Fact Template  Field 5, Programs Code 031 -Programs Fact Template  Field 5, Program Code: 039 – Sheltered English Instruction 040 – Structured English Immersion 041 – Content-based ESL 042 – Pull-out ESL 043 – Two-way Immersion and Dual Language 044 – Transitional Bilingual 045 – Developmental Bilingual 046 – Heritage Language

14. How PIMS Data Affects Precode Labels ESL or Bilingual Education Programs (Core) – MetriTech  Additional core program codes were added to the Programs Fact Template for SY2013 to capture the student’s Bilingual/ESL program model of delivery used for their direct core ESL instruction the ESL teacher is providing.  New for SY2013, PDE will provide the student’s ESL or Bilingual education core program to MetriTech to create precode labels for ELL student’s whose LEP/ELL status is reported by the LEA as current in the PIMS November Student Snapshot.

15. How PIMS Data Affects Precode Labels ESL or Bilingual Education Programs (Core) – MetriTech  All current English language learners (Field 41 of the student snapshot template), reported as a valid value “01” must also be reported in Field 5 with a Program Code of 031. In addition, LEAs must provide the student’s model of delivery used for their direct core ESL instruction the ESL teacher is providing in Field 5, selecting a Program Code within the range of 039-046. A student should only have one program selected within the range of program codes 039-046.  ESL or Bilingual education program (core program) is a demographic field collected by MetriTech and is stored for reporting at the close of the testing cycle.

16. How PIMS Data Affects Precode Labels Support and Contacts  A resource related to the precode collection can be downloaded from the eDIRECT website at https://pa.drcedirect.com. https://pa.drcedirect.com  PIMS/PAsecureID Application at 800.661.2423  MetriTech at 800.747.4868 and ask for PA Access for ELL support  DRC PSSA Customer Service at 800.451.7849  Division of Performance Analysis and Reporting at ra- pas@pa.gov.ra- pas@pa.gov  Division of Curriculum for LEP data at ra-lep@pa.gov.ra-lep@pa.gov How PIMS Data Affects Precode Labels