1. National Aeronautics and Space Administration Management and Reporting Guidelines for University Research Centers at Minority Institutions Pamela Denkins, Ph.D. National Alliance for NASA URCs December 5, 2005

2. Purpose Participants Schedule of Activities/Timeline Overview of Proposed Structure Review and Revamp of Document Content

3. Purpose Revise the Management and Reporting Guidelines to reflect NASA’s current operational philosophy and practices relative to the URCs

4. Participants URCs –Dr. Eric Mintz, Host –Dr. Myrtle Thierry-Palmer –Dr. Desmond Mortley –Dr. Scott Starks –Dr. Richard Wilkins NASA –Dr. Carl Person –Michael Meador –Evett Turner Other Contributors –Saundra Gage, Isaiah Blankson

5. Schedule and Timeline TaskDue DateDate Completed Begin document revision8/2/2005 Identify persons for team9/6/2005 Send email notice to team9/7/2005 Conduct introductory phone-calls with team9/7/2005 Provide draft document to team9/26/200510/3/2005 Travel to Atlanta (location tentative)10/11/2005 Working Group meeting - 2 days10/12/200510/13/20 Depart Atlanta10/14/2005 Document revisions con't10/17/2005 Document review by team10/24/2005 Latest comments collected and incorporated10/31/200511/30/05

6. Content Outline 1.0 Introduction –1.1 Purpose –1.2 Overview 2.0 Management –2.1 System Operations Concept –2.2 Roles and Responsibilities 2.2.1 NASA –2.2.1.1 Chief, Office of Education –2.2.1.2 Program Manager, Minority University Research and Education Program (MUREP) –2.2.1.3 Technical Officer –2.2.1.4 Technical Monitor/Technical Review Chair –2.2.1.65Technical Review Committee 2.2.2 University Research Center (URC) –2.2.2.1 URC University Vice-President of Research or Designee –2.2.2.2 URC Director/Principal Investigator –2.2.2.3 External Advisory Committee –2.2.2.4 National Alliance of NASA URCs Director’s Board (NANURC)

7. Content Outline (con’t) 3.0 Reporting Requirements –3.1 URC Reporting Requirements 3.1.1 Quarterly Reports 3.1.2 URC Annual Progress Report 3.1.3 Publications 3.1.4 Continuation Proposals –3.2 NASA Reporting Requirements 3.2.1 TRC Annual Evaluation Report –3.2.1.1 Technical Program Plan –3.2.1.2 Research Outcomes –3.2.1.3 Program Management –3.2.1.4 Student Participation 4.0 Annual Site Visit 5.0 Dissemination of Results 6.0 Schedules –6.1 Reporting and Activity Schedule 7.0 Appendix –7.1 Acronym List –7.2 Glossary –7.3 Lessons Learned

8. What’s Been Modified… MUREP PM NASA Centers NANURC EAC Technical Monitor/ Review Chair Technical Review Committee

9. What’s Been Modified… Roles and responsibilities for the URC and NASA clarified (URC Director/PI, TM/TRC Chair) Reporting requirements redefined (quarterly, annual, budgetary/financial management) for NASA and URC EAC requirement clarified Role of NANURC defined Citizenship requirements clearly identified Timeline for meetings, deliverables, and disbursement of funds updated (site visits, reports, proposals) Glossary added (e.g., renewal proposal now called continuation proposal) Lessons learned added