1. An Educational Computer Based Training Program CBTCBT

2. Employment Considerations General Compliance Training The University of Texas - Pan American Institutional Compliance Committee  Equal Employment Opportunities  Time Keeping and Overtime

3. A Message from the President As noted in HOP 2.4.1 The University of Texas Pan American endeavors to fulfill all of its responsibilities to the people of Texas in an environment based on ethical behavior and compliance to laws, rules, and regulations. I want to personally encourage you to do the right thing. As employees of this University and of this great state, we are each responsible for obeying applicable laws and rules. Beyond that, we are also responsible for upholding an ethical work environment. Our compliance program is based on a system of checks and balances, and it can only be successful through your cooperation. Dr. Blandina Cardenas, President

4. Equal Employment Opportunities The University’s employment practices do not discriminate on the basis of:  RaceNational originColorAge  SexVeteran statusReligionDisability References Details Main Points Equal employment opportunity applies to all aspects of the employment relationship which includes the following:  RetentionPromotionBenefits  Recruitment Training Compensation Q 1/2 Q 1/2 Q 2/2 Q 2/2

5. Equal Employment Opportunities Detail  Discrimination in employment matters is illegal.  Discrimination occurs when members of one group (race, sex, age, etc.) are treated differently from members of other groups.  If different treatment is given to an employee as an individual rather than to a group it is not discrimination, although it may involve a different compliance question, or may by an issue an employee may wish to pursue through the grievance process.  Different treatment becomes discrimination when an individual rather than a group as a whole receives different treatment. References Details Main Points Main Points Q 1/2 Q 1/2 Q 2/2 Q 2/2

6. Equal Employment Opportunities Question and Answer 1  Q - I feel like I was passed up for a promotion because of my age. Whom do I call when I feel like I have been discriminated against?  A - Call the Equal Opportunity/Affirmative Action/ADA Coordinator at 381-2127. This office deals with all questions about discrimination. References Details Main Points Main Points Q 1/2 Q 2/2 Q 2/2

7. Equal Employment Opportunities Question and Answer 2  Q - My supervisor (female) is always harassing me (male) about coming in late. I’m late because I have car problems. Is this covered under EEO? Whom do I call regarding this matter?  A. – The first place to discuss your feeling of being harassed is normally with your supervisor. You may also address issues with higher level managers in her chain of command. This issue is not an EEO question as long as your supervisor treats all employees consistently. Inconsistent treatment, where lateness is tolerated for females but not for males may suggest an EEO question. In that case, call the Equal Opportunity/Affirmative Action/ADA Coordinator at 381-2127. References Details Main Points Main Points Q 1/2 Q 1/2Q 2/2

8. Need Additional Information?  Call the Equal Employment Opportunity /Affirmative Action Officer /ADA Coordinator at (956)381-2127.  Refer to the Handbook of Operating Procedures (HOP):  HOP 2.2.1 Non-Discrimination Policy  HOP 2.2.3 Policy concerning Accommodations for Individuals with Disabilities References Details Main Points Main Points Q 1/2 Q 1/2 Q 2/2 Q 2/2

9. Time Keeping and Overtime  Extra pay for overtime is required by law (Fair Labor Standards Act) for: Clerical, secretarial, service, maintenance, technical, and paraprofessional employees required or permitted to work over 40 hours per week.  How is the extra pay handled? Overtime is compensated at one and one-half times the regular pay rate. It can be paid by payroll or by compensatory time off – the University’s choice. References Details Main Points Q 2/2 Q 2/2 Q 1/2 Q 1/2

10. Time Keeping and Overtime : Detail References Details Main Points Main Points  Time records for employees entitled to overtime must show:  All hours worked  Vacation, sick or any other type of leave taken  Compensatory time taken Example 1: Employee “X” worked 48 hours during the week with no vacation, sick, holiday, or other paid leave taken. Employee would receive 8 hours overtime plus 4, which is half of 8, for a total of 12 hours overtime as time and a half because the employee worked over 40 hours for the week. Example 2: Employee “X” worked on a holiday, or took vacation or sick leave day during the same workweek for a total of 40 hours. The overtime rate for working the holiday would be at straight time (hour for hour) because the employee did not work any hours over 40 for the week. Q 1/2 Q 1/2 Q 2/2 Q 2/2

11. Timekeeping and Overtime Question and Answer 1  Q - I am a non-exempt employee. I like to get all of my work done each day, so sometimes I work extra, but I only record eight hours of work on my time report. My supervisor is okay with this-is it okay?  A - No. You should accurately record, to the nearest quarter hour, all the time you work each day. When you sign your time card, you are certifying that the time recorded is accurate. If it is not accurate you have falsified an official University document and are subject to discipline. So you need to work this out with your supervisor and either get permission for working overtime you are paid for, or limit your time worked. References Details Main Points Main Points Q 1/2 Q 2/2 Q 2/2

12. Timekeeping and Overtime Question and Answer 2  Q - I am an exempt employee. Do I record eight hours of work for each day on my time report?  A - No. Exempt employees only record absences, for example, any sick leave, vacation, FMLA, paid leave, etc. References Details Main Points Main Points Q 1/2 Q 1/2 Q 2/2

13. Need Additional Information on Timekeeping and Overtime? References Details Main Points Main Points Questions? Please call the Human Resource Department at (956) 381-2551 or send an email to: HRoffice@utpa.edu. For additional information review HOP Section 7 for Personnel and Staff Policies:  HOP 7.6.1 Time Records, Pay Check, Pay Day.  HOP 7.6.2 Accounting for Time During Emergency Shutdown.  http://www.dol.gov/dol/allcfr/ESA/Title_29/Part_778/29CFR778.112.htm The Payroll Department can serve as an additional resource for additional information: (956) 381-2558 Q 2/2 Q 2/2 Q 1/2 Q 1/2

14. Test Your Knowledge Following are several questions to test your knowledge of the information presented. Answer all questions correctly to receive credit for the training.

15. Question #1 Which of the following is TRUE? The University’s commitment to equal employment opportunity The University’s commitment to equal employment opportunity applies to all aspects of employment. applies to all aspects of employment. The University’s employment practices do not discriminate on The University’s employment practices do not discriminate on the basis of race, color, national origin, sex, age, veteran status, the basis of race, color, national origin, sex, age, veteran status, or disability. or disability. Both of the above statements are true. Both of the above statements are true.

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17. Question #2 Which of the following groups earn extra pay for overtime, and have to keep more detailed time records? Service and maintenance employees Service and maintenance employees Clerical and secretarial employees Clerical and secretarial employees Technical and paraprofessional employees Technical and paraprofessional employees All three of the above groups All three of the above groups

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19. Question #3 If you are a non-exempt employee and worked 46 hours in a week without taking vacation, sick, holiday or any other type of paid leave that same week. Would you receive straight time for the 6 hours overtime? No Yes

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21. Question #4 If you are a non-exempt employee and worked 8 hours on a holiday during your 40 hour work week. Would you receive time and a half for 12 hours? No Yes

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23. Congratulations… You have completed your training in Employment Considerations The University of Texas-Pan American Institutional Compliance Committee General Compliance Training

24. The Training Post An Educational Computer Based Training Program CBTCBT