1. Prepared by: Joe Trause, Director of Facilities

2.  Projects Completed:  VHS Mechanical System Replacement – Phase 1  General Construction – Vestibules (except VHS) and Main Offices  Site Improvements – Sidewalks, Curbs, and Asphalt at VHS, HBW, Forest, and FN Brown  Bleacher Upgrades at VHS (Both Gyms) and Brookdale  Exterior Door Replacements – District Wide  Back Up Generator – VHS  Fire Panel Replacements – FNB, Forest  Technology – District Wide  Security Upgrades – District Wide with the exception of the vestibules located at BOE Office and High School.

3.  Projects To Be Completed:  VHS Mechanical System Replacement – Phase 2  General Construction – Music Addition, VHS Vestibule and Kitchens at VHS and HBW  Masonry Repairs  Multi-Purpose Field Project

4.  Scope includes replacement of all “original” HVAC equipment installed prior to 2007, much was original to 1956 and 1975.  Project addresses IAQ concerns in common areas, classrooms and main office along with upgrades to equipment and controls in classrooms. Energy efficient equipment and controls will be installed.  Due to the extensive engineering involved and the difficulty of executing this work during the school year, mechanical work will be executed primarily in the summers of 2015 and 2016.  AMCO Mechanical is the Contractor and work is on schedule.

5. FORMER VHS BOILERS NEW AERCO CONDENSING BOILERS

6. NEW AIR HANDLERS

7. VHS MAIN OFFICE AFTER CONSTRUCTION

8. VHS MAIN OFFICE AFTER CONSTRUCTION

9. F.N. BROWN MAIN OFFICE AFTER CONSTRUCTION

11. FOREST MAIN OFFICE AFTER CONSTRUCTION

13. ELEMETARY SCHOOLS VESTIBULES

14. EXISTING DOORSNEW DOORS Installation began September 14, 2015.

15. Items Completed:  Project includes network replacement which includes a switch count to allow for future growth, wi-fi access points throughout the district, phone system replacement at VHS, a back-up generator at VHS and cabling for both technology and security purposes.  Security plan includes 120 cameras (district wide), 29 card reader/access control locations and a web-based management system to integrate all components.  Visitor management systems at 8 locations:  Each schools Main Entrances and Laning Pre-School Entrance. Items To Be Completed:  Visitor management systems installation for the Board Office and VHS will be completed after construction of the vestibules.

16. Items Completed:  Project includes the creation of secure vestibules at each school, office reconfiguration at VHS, FNB and Forest. Also includes a security camera system, visitor management system, and enhanced access controls.  Installation of technology based hardware.  Project includes the creation of secure vestibules at each school, office reconfiguration at VHS, FNB and Forest. Also includes a security camera system, visitor management system, and enhanced access controls.  Installation of technology based hardware. Items To Note:  Until our new system is fully installed, we are continuing our visitor procedures as we had last year so our schools continue to be safe.

17. ISONAS CARD READERS SISCO FAST PASS VISITOR MGT

18.  Engineering firm, French & Parrello Associates, is in the process of developing a full site plan for the Verona Planning Board’s review on January 29, 2016 we received verbal approval.  Project advertised on March 15, 2016.  Bid Specs were available on March 17, 2016.  Pre-Bid Meeting held on March 24, 2016.  Bid Opening will be held on April 21, 2016.  Bid Review due April 25, 2016.

19. Some highlights of the program include: Items Completed:  LED lighting district wide with the exception of 11 classrooms at VHS (to be completed after abatement).  New, High Efficiency Boilers at Laning ES.  Upgraded Boiler Burner Controls at 5 schools.  Upgraded Building Management Systems at 5 schools.  Vending and Computer Miser systems.  Other ECM’s including steam trap replacement and building envelope improvements, etc.

20. LANING AVENUE New Boiler Former Boiler

21. LANING AVENUE New LED Fixtures Gymnasium-After Gymnasium-Before

22. LANING AVENUE New LED Fixtures Multi-Purpose Room-AfterMulti-Purpose Room-Before

23. BROOKDALE AVENUE New LED Fixtures Classroom

24. FOREST AVENUE New LED Fixtures Gym

25. H.B. WHITEHORNE MIDDLE SCHOOL New LED Fixtures Gym

26. De-Stratification Fans In locations with high ceiling areas such as gymnasiums, warm air stratifies close to the ceiling. In areas with ceilings greater than 20 feet, there is approximately a 15°F+ temperature difference between the floor and the ceiling. De-stratification fans de-stratify the air to a zero to 3°F differential from floor to ceiling and wall to wall.

27. Plug Load Management A plug load is a type of energy used by products that are powered by means of ordinary AC plugs, such as printers, projectors, televisions, window air conditioners. These products continue to consume energy even when the device is turned off, known as phantom loads. Plug load management uses an existing Wi-Fi network to program an electrical plug to a set schedule by the user. The plug will stop all electrical power to the device during the off periods, turning off the equipment and eliminating phantom loads.

28. Boiler Burner Controls A controller will be installed to efficiently manage the firing of the boiler by monitoring and controlling the burner fuel and air ratios. This unit eliminates mechanical linkages in the traditional burners and replaces the same with electronic equivalents. This eliminates the sluggish operation of the linkages and significantly decreases response time. The air to fuel ratio is therefore maintained accurately, resulting in fuel savings.

29.  Reserve Priorities: 1. HBW: Locker room wall. Dangerous stress cracks. Est. Cost = $80,000 (Maintenance Reserve) 2. VHS: Ceiling Fire Patch as per Verona Township Code Official. Est. Cost = $28,000 (Referendum) 3. VHS: Asbestos Removal for LED Lighting in 11 classrooms. Est. Cost = $160,000 (ESIP) 4. VHS: Wood shop room (STEM) wall, door and windows installation. Est. Cost = $ 5,000 (Maintenance Reserve) 5. DISTRICT: Replace dangerous and worn stair treads. Est. Cost = $84,000 (Maintenance Reserve) (split between 2016/2017, 2017/2018, 2018/2019 & 2019/2020) 6. LANING: Boiler for gym and 4 classrooms. Est. Cost = $35,000 (ESIP) (split between 2016/2017 & 2018/2019) 7. VHS: Boys restroom near auditorium. Est. Cost = $7,000 (Maintenance Reserve) 8. DISTRICT: Floor Machines to help restore the flooring. Est. Cost = $8,437 (Propane Stripping) Est. Cost = $877 (Wet Vac.) Est. Cost = $8,192 (Burnisher)

30.  Total Estimated Cost for Reserve Priorities:  Total Maintenance Reserve 2016/2017 = $130,506 Maintenance Reserve Analysis:  Total Maintenance Reserve 2017/2018 = $21,000 Actual Reserve = $218,586  Total Maintenance Reserve 2018/2019 = $21,000 Projects = $193,506  Total Maintenance Reserve 2019/2020 = $21,000 Remaining Reserve = $25,080 $193,506 * Capital Reserve = $89,993  Total ESIP 2016/2017 = $177,500  Total ESIP 2017/2018 = $17,500 $195,000 *Pending credit/rebate  Total Referendum 2016/2017 = $28,000  Grand Total of Estimated Cost = $416,506

31.  Masonry Repairs was bid on March 29, 2016.  Kitchen and Music Room renovations will take place in summer of 2016. This is due to no bidders for the first bid that took place in May 2015. The second bid was not until the end of June 2015 which caused time constraints for the project to be completed in the summer of 2015.  Multi-Purpose Field Project bid open date is scheduled for April 21, 2016.  All projects have an anticipated completion date of October 2016.  The Town’s Construction Official has been very cooperative in allowing work to progress unimpeded and work is progressing on all awarded projects although some delays have been experienced with regards to plan review for tennis courts and fields.  Long lead times on certain pieces of equipment will impact completion dates on certain HVAC components.  Given the diverse nature of the projects and the ability to implement certain aspects, completion dates for the various components will be spread across this 2 year period.  Various trades are cooperating to keep projects moving.