1. Migrating IRs: From “Free” to “Fee” Margo Duncan, MLS Terra Bianchi Gullings, MLIS, CA

2. University of Texas at Tyler Founded in 1971 Joined UT System in 1979 Four year status in 1997 8,785 students – 6,381 undergraduate – 2,467 graduate 42 bachelor’s, 31 master’s, 4 doctoral degrees

3. Open source library ArchivesSpace (finding aids) CORAL (ERMS) Drupal (website) Koha (ILS) …DSpace

4. Why we changed Graduate school – Recruiting – Maps, maps, maps

5. ✓ Institutional Repository ✓ Dublin Core metadata ✓ Multiple languages ✓ Administrative customization ✓ User-friendly submission ✓ Access options ✓ Full text searching ✓ Statistics ✓ Support DSpace & Digital Commons =

6. Differences Pricing DSpace: free puppy! DC: annual subscription Time DSpace: all day, every day DC: initial set up, low monitoring

7. Differences Control DSpace: all yours! DC: see vendor… Support DSpace: anyone out there? DC: phone/email From: https://ibnblog.wordpress.com/tag/sales-analysis-software/

8. Differences Customization DSpace: figure it out DC: ask away! Preservation DSpace: Handle URLs DC: persistent until cancelled

9. Differences Access both through open web DC: Digital Commons Network User perspective DSpace: functional DC: fancy! Statistics DSpace: can be limited DC: detailed and robust

10. Timeline September— October Introductory webinars Deans’ Council November— December Sole-source justification Closed for the holidays January Contract signed February Design tour Site design March Demo site available Migration work April Finish migration Go live!

11. Structures ETD series General series

12. Migration Digital Commons Metadata fields

13. Batch Excel Upload DSpace Digital Commons

14. Policy and Workflows

15. Lessons learned Read documentation Ask questions Manage your expectations

16. Conclusion UT Tyler DSpace IR UT Tyler Digital Commons IRUT Tyler DSpace IRUT Tyler Digital Commons IR

17. Questions? Margo Duncan mduncan@uttyler.edu Terra Bianchi Gullings tbianchi@uttyler.edu

18. References http://network.bepress.com/about/ http://digitalcommons.bepress.com/cgi/viewcontent.cgi?article=1021&context=reference http://www.thedigitalshift.com/2013/06/discovery/uncommonly-open/ http://digitalcommons.bepress.com/subscriber_gallery/ http://www.dspace.org/softwaredev https://metalogger.wordpress.com/category/repositories/ http://dspace.org/sites/dspace.org/files/archive/1_6_2Documentation/ch05.html#N1277C http://digitalcommons.bepress.com/about/hosted/