1. Presented to: By: Date: Federal Aviation Administration Job Order Contracts Eastern Service Area FAA and Industry Karina Espinosa, Contracting Officer February 18, 2015

2. Federal Aviation Administration Agenda Welcome Message Administrative Notes Job Order Contracts What are they? How are they different? Why use JOCs? Procurement Planning The Team The Task Order Process Questions and Suggestions One on One Meetings 2

3. Federal Aviation Administration What is a Job Order Contract? A Job Order Contract (JOC) is an Indefinite Delivery / Indefinite Quantity (ID/IQ) type contract for the procurement of small construction services Projects that involve little or no design or engineering Minor maintenance (painting, carpet replacement, ceiling tile replacement, etc.) Repair or replacement (roofs, parking lots, underground utilities, doors, windows, etc.) Minor upgrade or replacement (HVAC, plumbing, fixtures, etc.) Competitive pricing through the use of a competitively-bid coefficient applied to a unit price book (UPB) like RS Means 3

4. Federal Aviation Administration Example of Projects 4  Fire Suppression  Plumbing repairs  Heating, Ventilating and Air Conditioning  Integrated Automation  Roofing repairs/replacements  Raised Flooring repairs/replacements  Landscape Improvements  Seismic Upgrades  Elevator Refurbishments  Hazmat Abatement

5. Federal Aviation Administration General Contract Information One contract per geographical area Contract Options –All contracts will be awarded for a five year period and will be reviewed annually. Total Contract Value –Each contract has a floor of $10K and a ceiling value of $5M –Each Task Order limit will be $500k –Set-Aside Status Each contract will be competitively awarded to a contractor using tiered order of precedence: 8(a), SDVOSB, Small, Large 5

6. Federal Aviation Administration (1) Unit Price Book : RSMeans –Cost estimating catalogue –Data standard for government work –Widely used by industry –Accessible online & integrated into a variety of cost estimating software packages –Solicitation will be amended to have the Contractor include in their coefficient to provide the software: 4Clicks or equal 6 The 3 Elements of a JOC HOW ARE THEY DIFFERENT

7. Federal Aviation Administration 7 (2) Price Coefficient COEFFICIENT X RSMEANS LINE ITEM VALUE = TASK ORDER UNIT PRICE The coefficient includes all costs related to (a) direct and indirect labor, fringe benefits, overhead, G&A expenses, profit, material, equipment, other direct costs, insurance, freight, handling, transportation, inspection, testing, operation and maintenance manuals, bonds, etc., (b) federal, state, and local taxes, (c) all applicable fees permits, licenses, and (d) any miscellaneous charges. Contractor may also use the City Cost Index when deciphering task order pricing

8. Federal Aviation Administration (3) Defined Geographical Location 8

9. Federal Aviation Administration Geographical Locations 9  JOC #1: Maine, New Hampshire, Vermont, Massachusetts, Rhode Island Connecticut and Upstate New York.  JOC #2: 125 mile radius of New York City, to include the New York Metropolitan Area, New Jersey and Eastern Pennsylvania area.  JOC #3: 175 mile radius of Pittsburg, PA, to include Western Pennsylvania area and West Virginia.  JOC #4: 175 mile radius of Richmond, VA to include Virginia, Maryland, Washington D.C. and Delaware.  JOC #5: North Carolina, South Carolina and Georgia.  JOC #6:Kentucky, Tennessee, Mississippi and Alabama  JOC #7: South Florida - to include Southern Florida area up to Tampa area.  JOC #8: North Florida - to include the Northern portion of Florida from Orlando to Pensacola.  JOC #9: 125 mile radius of San Juan, PR to include Puerto Rico and U.S. Virgin Islands.

10. Federal Aviation Administration Why use JOCs? Streamlined procurement process. Saves time. Increased responsiveness for our customers Flexibility to meet variable work flow and match project scope to budget. Improved quality of delivery and results due to best value selection and incentivized contract. More cost-effective. Value-added service. Reduces change orders and claims. Development of a partnership. Adaptability to demanding environment—security, ongoing operations etc. Maximizing opportunities for disadvantaged and small business. Faster response to warranty issues and any problems. 10

11. Federal Aviation Administration Procurement Planning The Team –The Customer-Facilities, Engineering –The Contracting Officer/Contracting Officer Representative –The Contractor/Sub-Contractor(s) The purpose is to create a long term working relationship with the Contractor who becomes familiar w/ the FAA, facilities, personnel and protocol and are Pre-badged in many cases. 11

12. Federal Aviation Administration Acquisition Points of Contact Lead Contracting Officer (Atlanta): Karina Espinosa karina.espinosa@faa.govkarina.espinosa@faa.gov or 404-305-5782 Lead Contracting Officer (Boston): Susan Newcomb susan.newcomb@faa.govsusan.newcomb@faa.gov or 781-238-7659 Task Orders under each contract will only be placed by an authorized warranted Contracting Officer in the Eastern Service Area. 12

13. Federal Aviation Administration TASK ORDER PROCESS The CO will issue the Contractor a Request for Offers (RFO), which includes a Statement of Work (SOW) and any other supporting Documents. Upon receipt of the RFO, the Contractor shall inspect the work site, review the RFO, and meet with the COR to thoroughly discuss all conditions and details of the work. Contractor has ten (10) calendar days, unless otherwise agreed upon, from the time the RFO is issued to respond. The CO may accept the Contractor’s offer without further discussion or negotiation on any item. Upon acceptance of the offer the CO will issue the job order at a firm fixed price. 13

14. Federal Aviation Administration Questions and Suggestions Geographical Regions-More/Less Coefficient questions Software: RS Means-4Clicks Task Order Process 14