1. Info-Tech Research Group1 Info-Tech Research Group, Inc. is a global leader in providing IT research and advice. Info-Tech’s products and services combine actionable insight and relevant advice with ready-to-use tools and templates that cover the full spectrum of IT concerns. © 1997-2013 Info-Tech Research Group Inc. V3.1 Develop a Project Portfolio Management Strategy in Two Days Time is money; spend it wisely. Info-Tech's products and services combine actionable insight and relevant advice with ready-to-use tools and templates that cover the full spectrum of IT concerns.© 1997 - 2013 Info-Tech Research Group

2. Info-Tech Research Group2 The Project Management Office (PMO) creates value if it maximizes the throughput of high-value IT projects at the lowest possible cost. When the PMO fosters needlessly sophisticated and costly processes, it destroys value. Make the Project Management Office prove its value CEOs seeking to learn how to increase the value of IT. CIOs and IT Directors seeking to control IT investments. PMOs and IT Departments interested in optimizing their project portfolio management (PPM) processes and tools. Baseline your goals, decision rights, and cost drivers for PPM. Visualize the alignment between your PPM goals, processes, and tools. Optimize your PPM strategy around your current processes. Examine PPM strategy concerns by challenging best practices. Evaluate PPM tools to select the best one for your organization. Determine a long-term strategy to continuously develop PPM. This Research Is Designed For:This Research Will Help You:

3. Info-Tech Research Group3 Executive Summary PPM is a set of processes, not a tool. Tools are useful if they make your processes more effective. Alignment between goals, tools, and processes is a fundamental contributor to portfolio success; misalignment usually leads to failure. Regardless of the tool, the three main drivers of PPM success are: Frequent and visible intake procedures. Frequent review of current, accurate, and consistent report data. Effective executive oversight of the project portfolio. While a commercial PPM tool can help facilitate portfolio success, only 16% of organizations surveyed were using one, and they did not report significantly higher success compared to the 67% using internal tools, or the 17% using no tools at all. Costs and benefits of a PPM practice can vary based on the processes and tools required to support your goals. Use Info-Tech’s PPM Strategy Development Tool to gauge the economic impact of your particular situation.

4. Info-Tech Research Group4 How to use this blueprint We recommend that you supplement the Best Practices Blueprint with a Guided Implementation. For most Info-Tech members, these Guided Implementations are included in your membership plan.* Our expert analysts will provide telephone assistance to you and your team at key project milestones to review your materials, answer your questions, and explain our methodology. Info-Tech Research Group’s expert analysts will come onsite to help you work through our project methodology in a 2-5 day project accelerator workshop. We take you through every phase of the project and ensure that you have a road map in place to complete your project successfully. In some cases, we can even complete the project while we are onsite. Do-It-Yourself Implementation Use this Best Practice Blueprint to help you complete your project. The slides in this Blueprint will walk you step-by-step through every phase of your project with supporting tools and templates ready for you to use. Project Accelerator Workshop You can also use this Best Practice Blueprint to facilitate your own project accelerator workshop within your organization using the workshop slides and facilitation instructions provided in the Appendix. Book your workshop now by emailing: WorkshopBooking@InfoTech.com WorkshopBooking@InfoTech.com Best Practice Blueprint Free Guided ImplementationOnsiteWorkshops * Gold and Silver level subscribers only Or calling: 1-888-670-8889 Ext. 3001 There are multiple ways you can use this Info-Tech Best Practice Blueprint in your organization. Choose the option that best fits your needs:

5. Info-Tech Research Group5 Guided Implementation points in the PPM Strategy Development project Book a Guided Implementation Today: Info-Tech is just a phone call away and can assist you with your project. Our expert Analysts can guide you to successful project completion. Here are the suggested Guided Implementation points in the PPM Strategy Development project: Section 2: Clarify your organizational goals Get started by brainstorming your strategic goals and identifying the key individuals involved in managing them. Section 3: Visualize the alignment between your goals, processes, and tools Use the PPM assessment to evaluate your level of maturity and understand the costs associated with each level. Section 4: Work toward steering committee decision-making effectiveness Use the poker exercise to assess how well your projects align with the strategic goals you identified in section 3. Section 5: Evaluate PPM tools to select the best one for your organization Compare tool features and vendor strengths to determine which one fits best with your overall PPM strategy. To enroll, send an email to GuidedImplementations@InfoTech.com or call 1-888-670-8889 and ask for the Guided Implementation Coordinator.GuidedImplementations@InfoTech.com This symbol signifies when you’ve reached a Guided Implementation point in your project.

6. Info-Tech Research Group6 What’s in this Section:Sections: Examine Current Trends to Make the Case for PPM Strategy Define the goals and objectives for the workshop. Understand elements to successful PPM. Learn from your peers: Primary Research, June 2013. Examine Current Trends to Make the Case for PPM Strategy Baseline Your Organizational Goals, Decision Rights, and Cost Drivers Visualize the Alignment between Goals, Processes, and Tools Examine PPM Strategy Concerns Evaluate PPM Tools Determine a Long-Term Strategy

7. Info-Tech Research Group7 Develop a Project Portfolio Management Strategy in Two Days Baseline Your Organization Visualize the Alignment Examine PPM Strategy Concerns Examine Current Trends in PPM Goals and Objectives of the Workshop Understand the Elements of PPM Clarify Your PPM Goals Focus on Goals, Processes, Tools to Create Value RASCI: Document Your Decision-Making Examine the Costs and Benefits of PPM Discuss Hot Topics in PPM Understand Barriers to PPM Success Evaluate Different Categories of Tools Day 1: Morning Day 1: Afternoon Day 2: Morning Day 2: Afternoon Primary Research: Learn from Peers Next Steps Identify Your PPM Maturity Optimize PPM around Current Processes Determine which Processes Need to Evolve Access WCO to Guide Your Process Change Determine a Long-Term Strategy Evaluate PPM Tools Examine Tools Relevant to Your Organization

8. Info-Tech Research Group8 Workshop Overview ModuleWorkshop GoalsOutputs 1.Examine Current Trends to Make the Case for PPM Strategy Define goals and objectives for the workshop Understand the elements of successful PPM Learn from your peers: June 2013 survey results and quotes Expectations for the workshop An understanding of the most important elements of PPM An understanding of the current state of PPM in client organizations 2.Baseline Your Organizational Goals, Decision Rights, and Cost Drivers for PPM Clarify the PPM goals of your organization Use RASCI to document your decision making paradigm Examine the costs and benefits of your current and target PPM strategy A better understanding of the organization's level of PPM maturity, improving decisions on goal setting, process creation, and tool adoption A costing exercise that will help organization select their target PPM maturity level 3.Visualize the Alignment between your Goals, Processes, and Tools Focus on PPM goals, processes and tools to create value Identify your PPM maturity level to assess your current PPM strategy Optimize PPM strategy around current processes An understanding of how your goals, processes, and tools align, and what level of PPM success you can achieve in your current state

9. Info-Tech Research Group9 Workshop Overview ModuleWorkshop GoalsOutputs 4.Examine PPM Strategy Concerns by Challenging Best Practices Discuss hot topics in PPM to plan your future state Understand barriers to PPM success to effect change Determine which processes need to evolve Access Info-Tech’s World Class Operations to guide your PPM transformation A list of project process steps that the organization would like to start, continue, and stop doing An understanding of the challenges that stand in the way of PPM success An understanding of the processes that you want to evolve to generate greater PPM success 5.Evaluate PPM Tools to Select the Best One for Your Organization Evaluate different categories of tools and their suitability for the organization Examine specific tools relevant to the organization Become better equipped to decide which PPM tool is best suited for your organization 6.Determine a Long-Term Strategy to Evolve PPM Processes Complete understanding of each step of the project portfolio management process and how each step impacts success Understand the next steps that the organization can take to improve its PPM success

10. Info-Tech Research Group10 We have added 5 or 6 developers in the last year, but they immediately disappear into high priority projects. I don’t think that’s sustainable. -- IT Director, Financial Services PPM is a necessary business function. It provides transparency to how you budget and control time. Project resources are a constraint in most organizations. PPM and a Project Management Office are as essential to good governance as reliable financial accounting. Understanding the elements of PPM will help you put processes in place that will enable your organization to get better at what it does. Understand the elements involved in PPM success Time is money; spend it wisely.

11. Info-Tech Research Group11 Define Project Portfolio Management Portfolio Management is a set of processes that helps the organization formalize project intake and approval, focus on the right projects, allocate the right resources at the right time, manage the project managers, and audit project closure. Track Benefits Confirm Completion Criteria Status & Progress Reporting Project Management Resourcing & Scheduling Assess Funding Requests Closure ExecutionIntake Portfolio Management A portfolio is a set of processes, not a set of tools or projects. Tools are useful only if they make your processes more effective.

12. Info-Tech Research Group12 Info-Tech Research Group Helps IT Professionals To: Sign up for free trial membership to get practical solutions for your IT challenges www.infotech.com Quickly get up to speed with new technologies Make the right technology purchasing decisions – fast Deliver critical IT projects, on time and within budget Manage business expectations Justify IT spending and prove the value of IT Train IT staff and effectively manage an IT department “Info-Tech helps me to be proactive instead of reactive – a cardinal rule in a stable and leading edge IT environment. - ARCS Commercial Mortgage Co., LP Toll Free: 1-888-670-8889