1. Public Assistance New Policies

2. 2 Important Changes in Policy  Host-State Evacuation and Sheltering  SOP - Direct Reimbursement for Host- State Evacuation and Sheltering Costs  Provision of Temporary Relocation Facilities

3. 3 Eligible Costs Related to Evacuations and Sheltering Congregate ShelterTransitional Sheltering  Private or public facility that provides contingency congregate refuge to evacuees, but that day- to-day serves a non- refuge function  Examples: schools, stadiums, churches.  Any private or public facility that, by design, provides a short-term lodging function and an increased degree of privacy over a congregate shelter  Examples hotels, motels, cruise/berthing ships FEMA Policy 9523.15 FEMA Policy 9523.15

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5. 5 Congregate Sheltering Eligible Costs Facilities Supplies and Commodities Pay for Regular Employees Applicant Owned Equipment Emergency Medical Services Transportation See also Fact Sheet 9580.104 - PA for Ambulance Services Shelter Safety and Security Cleaning and Restoration Animal Shelters See also DAP 9523.19 - Eligible Costs Related to Pet Evacuations and Sheltering FEMA Policy 9523.15 FEMA Policy 9523.15

6. 6 Transitional Sheltering Eligible Costs Transportation Pay or Regular Employees FEMA Policy 9523.15 FEMA Policy 9523.15 Note: Transitional sheltering, if authorized, will be implemented and managed directly by FEMA, through a contract agent. FEMA will not reimburse State or local governments for providing transitional sheltering to displaced disaster victims.

7. 7 FEMA Policy 9523.18 FEMA Policy 9523.18 Host-State Evacuation and Sheltering Reimbursement – July 23, 2010  Host-State:  A State or Indian Tribal Government that by agreement with FEMA provides sheltering and evacuation support to evacuees from an impact-State. An Indian Tribal government may also be referred to as a “Host-Tribe.”Authorizes the PA Program NM TX OK AR LA  Impact -State:  The State for which the President has declared an emergency or major disaster and that, due to the need to evacuate and/or shelter affected individuals outside the State, requests such assistance from FEMA pursuant to §206.208.

8. 8 1.Mutual Aid Agreements with an impact-State as specified in DAP 9523.6 Mutual Aid Agreements for Public Assistance and Fire Management Assistance a)The impact-State may reimburse the host-State for 100% of eligible costs b)The impact-State may reimburse the host-State for straight-time salaries Host-States can receive assistance for evacuation and sheltering support to evacuees from an impact-State in two ways: FEMA PA Impact-State Host-State

9. 9 Host-States can receive assistance for evacuation and sheltering support to evacuees from an impact-State in two ways: 2.Reimbursement via Direct Federal Assistance a)FEMA may reimburse the host- State for 100 % of eligible evacuation and sheltering support costs, regardless of the impact State’s cost share… b)Straight-time salaries and benefits are eligible c)FEMA will collect the non-federal cost share from the Impact-State. FEMA PA Host-State

10. 10 Fact Sheet 9580.7 Host State Evacuation and Sheltering Frequently Asked Questions Eligible Items Straight-time salary and benefits for host-state’s permanent employees, under mutual aid and direct reimbursement. Straight-time salary and benefits for host-state’s local government and PNP employees under mutual aid. Some National Guard Costs Costs paid to American Red Cross and other NGOs in certain circumstances Medical practitioners at congregate shelters. Ambulance costs as per existing guidance.

11. 11 Fact Sheet 9580.7 Cont’d More Eligible Items Nursing home and assisted living-related services for special needs evacuees, when required by medical personnel. Hospitalization in accordance with existing policy Costs associated with self-evacuees Reasonable Costs for underused shelter space. Hotel rooms needed when evacuee was hospitalized during mass re- entry and hotel damages. Transportation

12. 12 Standard Operating Procedures 9570.1 October 7, 2010 Addresses direct reimbursement from FEMA for states that shelter evacuees who are displaced from disaster-impacted states

13. 13 Section 403 (a)(3)(D) of the Stafford Act allows for the provision of temporary facilities for schools and other essential community services when it is related to saving lives and protecting and preserving property or public health and safety. Provision of Temporary Relocation Facilities – RP 9523.3

14. 14 Eligible public facilities under RP9523.3 Police Fire protection/ emergency services Medical care Education Libraries Utilities

15. 15 Eligible PNP facilities under RP9523.3 Fire protection/emergency services Medical care Education Utilities Child Care Alcohol/Drug Re-hab Custodial Care Libraries

16. 16 Determining need for temporary facility Facility was damaged by the disaster to the extent that it cannot be occupied safely, and restoration cannot be completed without suspending operations of the facility for and unacceptable period of time. Facility lacks a critical utility or operation item (such as potable water, electricity, or road access) and a temporary facility would restore services to the community… Temporary facility capacity must not exceed the pre-disaster capacity of the original facility

17. 17 Time Limitations Usually 6 months—same as requirement for completion of emergency work. Exceptions allowed according to the particular requirements of the restoration project. Initial PWs may reflect no more than 12 months in the Scope of Work. Requests for extensions should be made through the GAR.

18. 18 Options for Temporary Facilities Lease Purchase Construct Must be: Reasonable Cost-effective Temporary in Nature A Cost Comparison with 3 proposals is required.

19. 19 Temporary Facilities - Other Considerations Insurance for temporary building and contents must be obtained and maintained Eligible Costs Reasonable Alterations Moving expenses Straight and overtime labor costs associated with relocation Minimal life safety or other building upgrades

20. Closing Remarks/ Questions?