1. chapter 9 Managing Equipment

2. Recreation Facility Equipment Recreation facility equipment could be described as items that enhance, make functional, and complete the administrative and delivery operations of a recreation product. In basic terms, anything in a facility that contributes to the administrative and delivery operations can be considered equipment.

3. Equipment

4. Equipment Diversity Equipment diversity simply means that there are a variety of purposes that can be served by equipment designed to help deliver a specific product. Recreation facility managers should seek out this information and be knowledgeable of the many equipment options that exist.

5. Equipment Complexity Equipment can be complicated and create greater responsibility for management. Complexity factors include: –Special instructions –Warranty concerns –Start, operation, and shutdown procedures –Maintenance requirements –Storage –Employee training –Safety

6. Equipment can be very complicated  technical requirements Equipment can be very complicated  technical requirements  Complexity: Overview –Can be troublesome and costly. Places greater responsibility on management Places greater responsibility on management

7. Equipment Use Each piece of equipment has a unique application toward enhancing product success. Use of certain recreation equipment could require training ranging from basic to extensive. Management must be aware of the use requirements of all facility equipment and make sure that proper training takes place and appropriate supervision is available at all times.

8. Equipment Status Equipment status refers to the condition and availability of equipment for users. In determining the status of equipment, recreation facility managers must consider: –Product warranties –Preventive maintenance –Projected life span –Replacement schedules –Repair factors

9. Types of Equipment Equipment is anything in a facility that contributes to administrative and delivery operations. Equipment can be broken down in greater detail by considering the cost of the equipment and how it is used. Recreation equipment can be categorized as permanent, expendable, and fixed.

10. Permanent Equipment Permanent equipment is not affixed to the facility but is necessary in order for the facility to fulfill its intended purpose. It usually costs more than $500 and has a life expectancy of 2 years or more. This type of equipment usually receives special maintenance consideration and is managed carefully because of its initial cost to purchase and ongoing operational expenses.

11. Types  Permanent Equipment Not affixed to the facility Not affixed to the facility More than $500 More than $500 Life expectancy: 2 years or more Life expectancy: 2 years or more

12. Expendable Equipment Expendable equipment generally costs less than $500 and has a life expectancy of less than 2 years. Expendable equipment mostly relates to the delivery process and is used with the expectation that it may get lost, broken, or worn out. By some definitions, this equipment might also be called supplies.

13. Expendable Requires periodic replacement Requires periodic replacement Less than $500 Less than $500 Life expectancy: less than 2 years. Life expectancy: less than 2 years.

14. Fixed Equipment Fixed equipment is firmly attached as part of the facility structure and is usually installed during construction. Removal has a negative impact on the appearance and functionality of the facility.

15. Fixed Equipment Designed as part of the efficiency system. Designed as part of the efficiency system. Provides general convenience for users and workers. Provides general convenience for users and workers. Attached as part of the structure – usually installed during construction. Attached as part of the structure – usually installed during construction.

16. Efficiency Systems Efficiency systems are the electrical and mechanical systems of equipment that support the overall use of the facility. Efficiency equipment includes HVAC, irrigation, and lighting systems. It maintains comfort, efficiency, and security for users and employees. It is installed during construction and requires technical ability to operate and maintain.

17. Structural Equipment Structural equipment is a permanent, attached part of the facility structure. It is usually installed during construction and is included in the construction cost. It is not movable, and if eliminated it would negatively affect facility design and functionality. This category of equipment includes doors, windows, railings, permanent barriers, and permanent seating.

18. doors, windows Permanent and attached to the facility  Structural Usually installed during construction and part of the construction cost. railings, permanent barriers … permanent seating Not movable To eliminate is to negatively impact design and functionality of operations.

19. Administrative Equipment Administrative equipment supports the administrative and executive operation of the facility. Often this equipment takes on a sense of ownership among employees even though it belongs to the facility. It includes all computers, scanners, and printers; telephones; file cabinets; cash registers; calculators; fax machines; dictation equipment; copy machines; and typewriters.

20. All office, lobby, reception furniture, decorative items, desks, staff work area items, computers, printers, telephone, file cabinets…  Administrative Equipment that supports the administrative and executive operation.

21. Product Delivery Equipment Product delivery equipment that relates specifically to the delivery of the product for which the facility was designed. Employees use this equipment when providing services to customers and users may operate it when using the recreation facility.

22. Delivery / Production Each facility has its unique equipment that relates specifically to the product(s). Each facility has its unique equipment that relates specifically to the product(s).

23. Maintenance Equipment Maintenance equipment helps keep both recreation facilities and equipment in proper working condition. Many types of maintenance equipment require qualified, capable personnel. Training may be provided in-house and is necessary for safe and proper use.

24. Other Equipment Other equipment items that should be incorporated into the management process because they assist with the delivery of the core product and core product extensions. They include all forms of equipment that are planned, designed, and purchased to be used in the management of a recreation facility. (continued)

25. Other Equipment (continued) Supplies are expendable items that are consumed during the production process. Examples include office supplies (e.g., paper, pencils, staples, paperclips, pens), cleaning products (e.g., toilet paper, paper towels, soap, trash bags), and similar items. (continued)

26. Other Equipment (continued) Although keys and locking systems are not often thought of as equipment, they involve similar responsibilities as part of recreation facility management. All recreation facilities need to be secured or locked outside of business hours. It is also important that recreation facilities have key and locking systems in place during business hours to keep unwanted people out. (continued)

27. Other Equipment (continued) Furniture is another recreation facility item that generally involves the same planning and purchasing process as equipment. Furniture is permanent and is purchased, inventoried, and distributed in a similar manner as all other equipment. It includes office desks and chairs, credenzas, conference tables and chairs, lounge chairs, sofas, coffee tables, end tables, and television equipment. (continued)

28. Other Equipment (continued) Security equipment is in place to protect the employees and users as well as the facility and its equipment. Some examples include turnstiles, barriers, identification readers, video cameras and monitors, alarms, specialized exit doors, and metal-detection devices. Security equipment can be permanent or expendable. (continued)

29. Other Equipment (continued) Fire is the most common form of serious emergency or disruption, and there are legal codes in place specifically for fire protection that must be followed. Fire protection equipment includes smoke sensors, exit signs, sprinkler systems, fire hoses, fire extinguishers, and fire alarms. (continued)

30. Protective equipment is assessed and inventoried regularly and repaired or replaced as needed. Supplies Smoke sensors, exit signs, sprinkler systems, fire hoses, extinguishers, alarms… Law and code requirements must be followed. Fire Protection Other Equipment/

31. Other Equipment (continued) Decorative items make the recreation facility more aesthetically pleasing, adding to the appearance and pleasantness to help users and employees feel comfortable. These items can include window coverings, pictures, sculptures, displays, plants, and floral arrangements. (continued)

32. Other Equipment (continued) Signage is another type of item not commonly recognized as equipment in a recreation facility. Items of this nature are planned, designed, purchased, and usually installed at the time of construction. Some examples of signage include facility directories, directional signs, arrows, floor and wall guides, individual area signs, and emergency signs.

33. … can be a color scheme, special lettering or logo …location consideration Signage …planned, designed, purchased, and installed usually during construction. associated within the overall signage system.

34. Purchasing Equipment Appropriate equipment has to be purchased and placed in the recreation facility in order for the facility to fulfill its purpose. The timeline for purchasing equipment varies based on the type of equipment being purchased and the timeline for construction. Recreation facility managers should refer to the construction schedule, research how long it takes to get a piece of equipment delivered, and determine an appropriate timeline for purchasing the equipment. (continued)

35. Purchasing Equipment (continued) Steps to follow when purchasing equipment: –Research –Purchase requisition –Bid process –Purchase orders –Invoicing and payment –Warranty purchasing

36. Receiving and Distributing Equipment Receiving and distributing equipment is the responsibility of management. At the point of delivery, the owner accepts the equipment knowing from that point on it will be difficult to return, a process known as receiving. Before receiving equipment, facility owners or managers must be sure they are receiving what they ordered both in quality as well as in quantity.

37. Equipment Inventory Once a piece of equipment has been received, it must be documented and temporarily stored before it can be distributed. Inventory is the process of recording the receipt and ownership of equipment. Through an inventory system, equipment arrival, condition, and status can be recorded and maintained.

38. Equipment Storage Equipment, particularly specialty items, requires arrangements for storing and protecting it until it is needed for use. All security measures should be taken under consideration when storing equipment, including proper lighting, locks, and inventory controls. The storage environment could affect the equipment, so temperature and humidity should be considered.

39. Renting and Leasing Equipment Sometimes facilities require equipment that the agency does not own or desire to purchase. In other situations, certain equipment may only be necessary for a short duration or to meet a specific need. In this case, two options to consider are renting or leasing. (continued)

40. Renting and Leasing Equipment (continued) Renting equipment is common for small recreation facilities because it requires few arrangements and usually minimal expense Leasing equipment is an option to consider when equipment may be needed that is not available for rent or when the cost of the equipment is too great to consider purchasing in one payment.

41. Using Equipment The purpose of equipment is to make it available to employees to assist in delivering the product or to make it available to users. Sometimes a fee is charged for use of the equipment for a certain amount of time, and this is called a rental. Equipment rental systems should record the condition of the equipment at the time of checkout and when it is returned.

42. Assignment 1.Provide an example of equipment at your facility in the following categories: Permanent Expendable Fixed 2.List the steps that are used when purchasing equipment at this facility. 3.Describe some type of equipment from your facility that management has to periodically rent or lease to complete some type of facility responsibility. (If there is no example of rented/leased equipment at your particular facility, make up an example of some type of equipment that could be rented/leased to accomplish a task at this facility.) 4.Describe some type of equipment from your facility that management rents out to customers. (If there is no example of rented equipment at your particular facility, make up an example of equipment that could be rented at this facility.)