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Developing a Dark Archive for OJS Journals Yu-Hung Lin, Metadata Librarian for Continuing Resources, Scholarship and Data Rutgers University 1 10/7/2015
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Overview Rutgers University Libraries (RUL) RUL Open Access Journals and OJS Platform Rutgers University Community Repository (RUcore) and its tools Design Metadata Application Profile (MAP) for archiving electronic open journals Workflows Next steps 2 10/7/2015
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Rutgers University Libraries 10/7/2015 3
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RUL Open Access Journals & OJS RUL manages the following e-journals Pragmatic Case Studies in Psychotherapy The Electronic Journal of Boundary Elements Journal of Rutgers University Libraries Journal of Jazz Studies New Jersey History Open Journals Systems (OJS) – An open-source software to make open access publishing available worldwide 10/7/2015 4
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Dark Archive Definition “An archive that does not grant public access and only preserves the information it contains. This can refer to a digital archive or repository as well as brick & mortar archive.” (University of Michigan) “Dark Archive: An archive that is inaccessible to the public. It is typically used for the preservation of content that is accessible elsewhere.” (California Digital Library) “Dark archive: A long-term preservation and not a public use collection. The metadata not indexed and can access only via DOI or local system identifier.” (RUL) 10/7/2015 5
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Rutgers University Community Repository (RUcore) Mission – Maintain the significant intellectual property of Rutgers University and preserve Rutgers unique collections Over 500 digital collections Over 33,000 resources including ETDs, SOAR articles, research data, and other digital special collections Built on two complimentary architectures—data model and Fedora repository architecture 10/7/2015 6
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Data Model Concept A data model should be designed to meet the user’s information needs. Find – Can the user find the information object? Identify – Does the descriptive metadata provide sufficient information for the user to know what s/he has found? Select – Can the user select the correct resources based on the information provided from the search results Obtain – Can the user obtain the resource? 10/7/2015 7
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RUcore Data Model 10/7/2015 8 A good data model should be Understandable by the information manager and the user Context independent A Representation of "living data” Support the management and preservation of data RUcore tracks lifecycle and ecology of the data https://rucore.libraries.rutgers.edu/about/data_model.php
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Lifecycle of the Resource 10/7/2015 9
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OAIS Model 10/7/2015 10 The OAIS Functional Model http://nssdc.gsfc.nasa.gov/nost/isoas/
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Workflow Management System (WMS) Web-based graphical user interface for Uploading digital objects (images, data sets, digital text, etc.) Creating metadata to describe and manage those objects. Supports two roles: Administrator -- selects vocabularies and designs metadata templates to speed up the metadata creation process Team member -- uploads objects and creates metadata by using the metadata templates 10/7/2015 11
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Reasons for archiving E-Journals in RUcore Best practices (DOAJ requirements) Economies of scale Collaborate in regional and national preservation initiatives such as DPN archive and DataCite 10/7/2015 12
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OJS Dark Archive Object Structure 10/7/2015 13 XML-1 datastream Technical metadata Archival MASTER (etc.) Archival MASTER (Article 1) Archival MASTER (Article 2) OJS Dark Archive Journal 1 Journal 2 Issue 1 Issue 2 Issue 3 … Etc. Metadata (+ MODS)
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Design Metadata Application Profile Metadata Application Profile contains: Descriptive metadata Meet the minimal metadata requirement for the collaborative institutions (such as DataCite and DPN) where the data might be shared A durable link to the access copy via descriptive event and a link in the abstract Document the date of the creation of digital preservation masters to perform an audit to detect any differences between the access copy file(s) and the archived file(s) “version creation” of a resource is documented in a descriptive metadata event 10/7/2015 14
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Design MAP (Continued) Technical metadata Document OJS version information May vary by collection README file Rights metadata Ownership of the resource 10/7/2015 15
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Workflows Develop a template in WMS Use a combination of batch load and template to automate the ingest process Export OJS metadata to a spreadsheet for batch load Upload digital file(s) and create a zip directory in a workstation Use Fedora management software (dlr/EDIT) to enhance searching for journal administrators Test and restore the open access journals back to the OJS platform 10/7/2015 16
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Example of an Archival Record 10/7/2015 17
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Next Steps Plan dark archives for other digital collections Monitor the file size to ensure the sync of both access and dark archive resource 10/7/2015 19
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10/7/2015 20 Thank you!
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