1. Dynamics-GP Year End Closing David Johnson Senior Consultant Presentation Based on GPUG 2013 Summit Slide Deck prepared by Bob McAdam Vice President of Finance Dynamics Communities, Inc.

2. Agenda Key Dynamics-GP Dates and Changes Review the common year-end processes Provide help with specific issues

3. Support Expiration Dates Link to Find Support Expiration Dates for Microsoft Products http://support.microsoft.com/lifecycle/search/

4. Key Dates – Support Expiration GP2013 – 4/10/2018 GP2010 R2 – 10/13/2015 GP 10 – 10/9/2012 FRx 6.7–7/14/2009 (Extended Support 7/8/2014)

5. Year-End Checklist Finalize any/all applicable transactions Reconcile submodules to G/L Print necessary reports & file Make a backup when finished Begin closing process

6. Did you make your backup yet???!!!!

7. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

8. Closing Subledgers Properly SOP & POP modules No specific Y/E close process in either module SOP: Double-check for any applicable invoices/returns and post POP: Double-check for any applicable receivers/invoice matches and post POP: Received/Not Invoiced report ties out your ‘Accrued Purchases’ liability account Reports>Purchasing>Analysis>Rec’d/Not Invoiced

9. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

10. Time for another backup…

11. Closing Subledgers Properly Inventory Control (IC) Wrap-up year-end physical count & related variance/adjustment transaction postings Run the IC year-end closing process Routines>Inventory>Year-end Close Notes: Inventory Batches – “Post to G/L” checkbox Discussion of ‘Master Posting’ window Reports>Inventory>Activity>Stock Status Report

12. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

13. Time for another backup…

14. Closing Subledgers Properly Receivables Management (RM) Complete monthly processes, including posting all non-recurring RM batches, aging reports, etc. Review ‘Unapplied Documents’ report Reports>Sales>Analysis>Unapplied Documents Run the RM year-end closing process Routines>Sales>Year-end Close Save new year transactions to batches for now Discussion of ‘Customer Summary’ window

15. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

16. Time for another backup…

17. Closing Subledgers Properly Payables Management (PM) Complete monthly processes, like RM module Run 1099s for tagged Vendors (if needed) Routines>Purchasing>Print 1099 Edit 1099s: Cards>Purchasing>Summary>Period Run the PM year-end closing process Routines>Purchasing>Year-end Close Two closes required if not on calendar year One for 1099s; one for year-end process

18. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

19. Time for another backup…

20. Closing Subledgers Properly Fixed Assets Management (FAM) Close out Payables module before beginning Double-check that all transactions – additions, retirements, etc. – are posted Double-check that final depreciation routine and related G/L interface process are complete Run the FAM year-end closing process Routines (Financial Tile)>Fixed Assets>Year-end

21. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

22. Time for another backup…

23. Closing Subledgers Properly United States Payroll (UPR) Year-end processing ALWAYS done @ 12/31 Confirm status of any new updates from Microsoft Process final payroll & period/qtr procedures Build the Year-end Wage file/table (UPR10101) Routines>Payroll>Year-end Closing Holds all info needed to produce W-2s & 1099-Rs Review & Edit W-2s & 1099-Rs ( if needed ) Routines>Payroll>Edit W-2s Routines>Payroll>Edit 1099-Rs

24. Module Closing Order SOP & POP InventoryReceivablesPayables Fixed Assets Payroll General Ledger

25. Time for another backup…

26. Finalizing the Y/E Close General Ledger (GL) ALWAYS the final module to be closed!!! Doesn’t need to be closed immediately Finalize adjustments; post ‘Single Use’ batches Print Detailed T/B & MR/FRx financials ( optional )

27. Finalizing the Y/E Close General Ledger (continued)… Double-check ‘Posting to History’ setting Setup>Financial>General Ledger Allows posting to most-recent closed fiscal year only Also check ‘Maintain History’ & R/E acct. while here Run the G/L year-end closing process Routines>Financial>Year-end Closing Click ‘Close Year’ button only once ! Edit R/E account and/or next JE number (not common) Issue w/ financials if delayed past 1 st new acctg period

28. Finalizing the Y/E Close Ancillary items (iii) Before closing G/L, create a simple ‘Accounts’ SmartList and review “Posting Type” settings KB# 864913 provides ‘surgical’ fix steps Close the TEST database first if you prefer Fiscal Periods Setup Maintenance Setup (Administration Tile)>Company>Fiscal Periods Be sure all 2013 module boxes are closed Create a new calendar for 2014 module postings

29. David Johnson, CPA Senior Consultant david.johnson@expcns.com 571-232-5480