1. Chapter 18: Dynamic Data Exchange

2. ©The McGraw-Hill Companies, Inc. 2 of 21 Dynamic Data Exchange (DDE) Dynamic Data Exchange is a method that allows Windows programs to share data. Using DDE, you can enter a formula into an Excel spreadsheet cell that refers to a field of data in PCA. Whenever you use that spreadsheet in the future, the cell is updated with the current data from PCA.

3. ©The McGraw-Hill Companies, Inc. 3 of 21 Downloading Files from the Internet to Peachtree, p. 611 In order to complete Chapter 18, you need to download the files shown on p. 611 from Peachtree’s website at www.peachtree.com/support/dde www.peachtree.com/support/dde 1. DDE-BalSheet.xls 2. DDE-Graph.xlm 3. DDE-Requests.xls 4. DDE-TrialBal-EmpList.xls

4. ©The McGraw-Hill Companies, Inc. 4 of 21 Downloading Files from the Internet to Peachtree (concluded), pp. 611-613 Complete steps 1-14 on pages 611-613 to download Peachtree’s DDE files. In order to complete the activities in Chapter 18, you must download the four files shown on page 611 to a Peachtree program path. The default location for Peachtree is c:\Program Files\Peachtree.

5. ©The McGraw-Hill Companies, Inc. 5 of 21 Software Objectives, p. 614 Work with two Windows programs at the same time: Peachtree Complete Accounting and Microsoft Excel for Windows. Use macros to create spreadsheets from Bellwether Garden Supply data. Display and save bar graphs. Save Excel files.

6. ©The McGraw-Hill Companies, Inc. 6 of 21 Web Objectives, p. 614 Use your Internet browser to go to the book’s website at www.mhhe.com/yacht20005 www.mhhe.com/yacht20005 Unzip the DDE-EXCEL-ZIP.EXE files to Peachtree’s program path. (If your instructor has already copied these files, you do not need to copy them again.) Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Complete the fourth exercise in Part 4- Additional Accounting Sources. Use a word processing program to write summaries of the websites that you visited.

7. ©The McGraw-Hill Companies, Inc. 7 of 21 Dynamic Data Exchange flowchart, p. 614 DDE is a method that allows Windows programs to share data. Spreadsheet, Database or other software Dynamic Data Exchange Peachtree Complete Accounting 2005 data

8. ©The McGraw-Hill Companies, Inc. 8 of 21 Peachtree Tips Peachtree Tips Before completing the work in Chapter 18, you must copy the four files from Peachtree’s website at www.peachtree.com/support/dde (See textbook pages 611-613.) www.peachtree.com/support/dde You restore Bellwether data from the Exercise 6-2.ptb file to complete Chapter 18. If you do not have Exercise 6-2 data, install Bellwether’s starting data. Installing Bellwether’s starting data is shown in Appendix A, pp. 665-666 Appendix A.

9. ©The McGraw-Hill Companies, Inc. 9 of 21 Backing up Chapter 18 Backup Name KB Page Nos. bgspie2.xls 21 KB 620 bgsbar1.xls 14 KB 620 balsht.bgs.xls 18 KB 621 Exercise 18-1 17 KB 625 Exercise 18-2 14 KB 625 The chart below shows the size of the backups made in Chapter 18. Refer to textbook p. 554 for the chart of backups made in Part 4.

10. ©The McGraw-Hill Companies, Inc. 10 of 21 Chapter 18 topics 1. Downloading Files from the Internet to Peachtree, pp. 611- 613 2. Software objectives and web objectives, p. 614 3. Getting started, pp. 615-621 4. Internet Activity, p. 622 5. Summary and Review, p. 622-623 a.Going to the net, p. 623 b. True/make true questions, pp. 623-624 c. Exercise 18-1, p. 625 e. Exercise 18-2, p. 625 e. Chapter 18 index, p. 626

11. ©The McGraw-Hill Companies, Inc. 11 of 21 Getting started, pp. 615-617 Read page 615. Complete steps 1 – 12 on pages 615-617

12. ©The McGraw-Hill Companies, Inc. 12 of 21 Select Company, 617 After step 12 on page 617 is completed, the Select Company window appears. Click on. Read the paragraph under step 13 on p. 617. Complete step 14, p. 617 to view the spreadsheet.

13. ©The McGraw-Hill Companies, Inc. 13 of 21 Microsoft Excel – pp. 617-618 After completing step 14 a. and b. on page 617, the spreadsheet appears. Read the Comment box on p. 618.

14. ©The McGraw-Hill Companies, Inc. 14 of 21 Income vs. Expense Year-to-Date bar chart, pp. 618-619 Complete steps 15 a. – d. on pp. 618

15. ©The McGraw-Hill Companies, Inc. 15 of 21 Year-to-Date Income by Account pie chart, pp. 619-620 Complete steps 16 a. – e. on pp. 619-620 Complete steps 17 – 20 on page 620.

16. ©The McGraw-Hill Companies, Inc. 16 of 21 Payroll summary information, p. 620-621 Complete steps 1-6 on pp. 620-621. Complete steps 1–5 on p. 621.

17. ©The McGraw-Hill Companies, Inc. 17 of 21 Glossary of Terms Chapter 18

18. ©The McGraw-Hill Companies, Inc. 18 of 21 Dynamic Data Exchange, p. 614 DDE is a method that allows Windows programs to share data. Using DDE, you could enter a formula into an Excel spreadsheet cell that would refer to a field of data in PCA.

19. ©The McGraw-Hill Companies, Inc. 19 of 21 Macro, p. 615 A macro is a series of commands and keystrokes that automate frequently performed tasks.

20. ©The McGraw-Hill Companies, Inc. 20 of 21 Internet Activity, p. 622 1 Go to the book’s web site at www.mhhe.com/yacht2005 www.mhhe.com/yacht2005 2 In the Student Center list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Since this exercise was started in Chapter 17, continue to explore the WEB DEVELOPMENT links. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate web site addresses.

21. ©The McGraw-Hill Companies, Inc. 21 of 21 Going to the Net, p. 623 Access the MSDN Online Library website at Access the MSDN Online Library website at http://msdn.microsoft.com/library/ 1.What is the MSDN library? 2.Type What is DDE? in the Search field. Then, select GO. Define the term Dynamic Data Exchange.