1. Digital Archiving Solutions for a Small Library NASIG 2007 - Louisville, KY

2. Cooperative Trends in Digital Archiving  Three perspectives: library, publisher, archive  Parallel concerns  Parallel decision making  CLIR pub 138 : “E-Journal Archiving Metes and Bounds” brings us all together (http://www.clir.org/pubs/abstract/pub138abst.html)

3. About Lesley University  4500 FTE: on campus, off campus and online  Graduate programs in Education, Counseling Psychology, Expressive Therapies, Creative Writing, Environmental Studies, and the Arts  Accreditation programs include: American Art Therapy Association, American Music Therapy Association, Teacher Education Accreditation Council, New England Association of Schools and Colleges, and National Association of Schools of Art and Design 3

4. About the Library  Three major collections: Ludcke Library, Kresge Center for Teaching Resources, and the Art Institute of Boston Library  Library physical collections: 100,000 vols. and 400- 500 current print serials  Library virtual collections: 55 databases and e- resource collections

5. Library as Caretaker Within the University, the Library is viewed as having the expertise to determine appropriate measures for safeguarding its collection.

6. Modified RLG Conspectus Collection Depth Indicators  Basic Information Level  Study or Instructional Support Level  Research Level:... a very extensive collection of general and specialized periodicals,... access to a very extensive collection of owned or remotely accessed electronic resources... Older material is retained and systematically preserved to serve the needs of historical research

7. “Research Level” Collections*  Counseling Psychology  Expressive Therapies  Educational Administration *Based on a modified version of the RLG Conspectus Collection Depth Indicators 7

8. How We Preserve Print  Purchase archival quality products  Bind issues for durability  Retain journal back runs  Create preservation level stack areas  Consider remote storage facilities with environmental controls  Trade up to electronic versions (JSTOR)

9. How Will We Preserve Electronic? The dilemma we faced:  “Research Level” collections are irreplaceable  Preservation goes beyond “just” archiving  Too large a task for one small library  Too important to leave to chance; must be audited, certified, overseen

10. Irreplaceable? A Hypothetical Example  IF American Historical Review published by the American Historical Association becomes unavailable  Lesley categorizes History as a “Study or Instructional Support Level” collection  THEN Lesley drops AHR and subscribes to Reviews in American History AHR is not an irreplaceable title.

11. Irreplaceable? A Hypothetical Example  Lesley subscribes to 23 titles from the American Psychological Association  Lesley categorizes Counseling Psychology as a “Research Level” collection  This collection is extensive and must include access to older material for historic research APA journals are irreplaceable.

12. Lesley Joins Portico  Currently 27% of our Research Level titles are in Portico  Overall 23% of all Lesley subscriptions are in Portico  Lesley pays $18.71 per title  We assume Portico’s commitments will grow, Lesley’s percentage will increase, and our per title costs will actually decrease.

13. Lesley Joins Portico  The library participates in reports for external certifying and accrediting agencies.  We add information to these reports on our membership in Portico.  This information shows our commitment to the collection; it also reminds non-library personnel that preservation is important.

14. Our Concerns  If a trigger event occurs, what will happen?  Many titles are published by small professional societies who may not be able to take part in community archiving endeavors.  What about aggregated databases?

15. CLIR Recommendations for Academic Libraries and Organizations  Libraries and consortia should press publishers hard to enter into e-journal archiving relationships with bona fide programs  Libraries should share information with each other about what they are doing in e-journal archiving  Institutions should become members of or participate in at least one e-journal archiving initiative

16. CLIR Recommendations for Academic Libraries and Organizations  Academic libraries of all sizes should act collectively to press for digital archiving programs that meet their needs  Libraries should participate in developing a registry of archived scholarly publications that indicates which programs have preserved them  Libraries should lobby e-journal archiving programs to participate in a network that shares information

17. Thank You Marilyn Geller Collection Management Librarian Lesley University Library Email: mgeller@lesley.edu