1. Pasewark & Pasewark 1 Excel Lesson 6 Enhancing a Worksheet Microsoft Office 2007: Introductory

2. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 2 Vocabulary Ascending sort AutoFilter Comment Conditional formatting Descending sort Filter Filter arrows Hyperlink Object Picture Research task pane SmartArt graphic Sort Template

3. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 3 Sorting Data Sorting rearranges data in a more meaningful order. In an ascending sort, data with letters is arranged in alphabetical order (A to Z), data with numbers is arranged from lowest to highest, and data with dates is arranged from earliest to latest. The reverse order occurs in a descending sort. To sort data, you first click a cell in the column by which you want to sort a range of data. Click the Data tab on the Ribbon. In the Sort & Filter group, click ascending or descending. You can sort by more than one column of data. You set up a sort with multiple levels in the Sort dialog box.

4. Excel – Lesson 6 Sort Dialog Box Pasewark & PasewarkMicrosoft Office 2007: Introductory 4

5. Excel – Lesson 6 Sort Example Pasewark & PasewarkMicrosoft Office 2007: Introductory 5

6. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 6 Filtering Data Filtering displays a subset of the data that meets certain criteria and temporarily hides the rows that do not meet the specified criteria. On the Data tab of the Ribbon, in the Sort & Filter group, click the Filter button. Filter arrows appear in the lower-right corners of the column heading cells. The AutoFilter menu displays a list of all the values that appear in that column along with additional criteria and color filtering options. Select one of the values to display only those rows in the worksheet in which that value is entered.

7. Excel – Lesson 6 Auto Filter Menu Pasewark & PasewarkMicrosoft Office 2007: Introductory 7

8. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 8 Applying Conditional Formatting Conditional formatting highlights worksheet data by changing the look of cells that meet a specified condition. To add conditional formatting, select the range you want to analyze. In the Styles group on the Home tab, click the Conditional Formatting button, point to Highlight Cells Rules or Top/Bottom Rules, and then click the condition you want. The Highlight Cells Rules format cells based on comparison operators. The Top/Bottom Rules format cells based on their rank.

9. Excel – Lesson 6 Conditional Formatting Menu Pasewark & PasewarkMicrosoft Office 2007: Introductory 9

10. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 10 Hiding Columns and Rows Hiding temporarily removes a row or column from view. Hiding rows and columns enables you to use the same worksheet to emphasize different data. Select how many rows or columns you want to hide, and then right-click the selection. On the shortcut menu that appears, click Hide to remove the selection from view in the worksheet.

11. Excel – Lesson 6 Hiding Rows Pasewark & PasewarkMicrosoft Office 2007: Introductory 11

12. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 12 Adding Pictures to a Worksheet A picture is a digital photograph or other image file. To insert a picture from a file, click the Picture button in the Illustrations group on the Insert tab of the Ribbon. To access the Clip Art task pane, click the Clip Art button in the Illustrations group on the Insert tab of the Ribbon. As with shapes, you can move, resize, or format the picture to fit your needs. Click a picture to select it. The Picture Tools appears on the Ribbon. The Format contextual tab contains tools to edit and format the picture.

13. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 13 Using Templates Templates are predesigned workbook files that you can use as the basis or model for new workbooks. The template includes all the parts of a workbook that will not change, such as text labels, formulas, and formatting. You save a copy of the template as a workbook and enter the variable data. You can use a template again and again, entering different data each time. Excel comes with a variety of templates, which you access from the New Workbook dialog box.

14. Excel – Lesson 6 Using Templates Pasewark & PasewarkMicrosoft Office 2007: Introductory 14

15. Excel – Lesson 6 Pasewark & PasewarkMicrosoft Office 2007: Introductory 15 Saving a Workbook in a Different Format Excel workbooks can be saved in different file formats so that they can be opened in other programs. For example, if you want to share data with a coworker or friend who uses an earlier version of Excel, you can save your Excel file in a format that is readable by Excel 2003. You can also save the file in a format that can be viewed as a Web page on the Internet.

16. Excel – Lesson 6 Saving as Other Formats Pasewark & PasewarkMicrosoft Office 2007: Introductory 16