2. Project Management Skills For Life [Insert Date Here] [Insert Instructor Name Here] ™

3. What is Project Management?  Why is project management important?  How do unidentified risks impact the outcome of the project?  Identify who should be responsible for tasks (senior leaders/members)  Determine if projects can be divided into phases (committee members)

4. What is a project?  Temporary with a specific start and end date  Have an end result – deliverable or something that must be completed or created (Ex: Senior Project, Prom or Homecoming Dance) WHAT ARE THE KEY COMPONENTS OF A SUCCESSFUL PROJECT?

5. What is a Project Manager? Project Management Skills For Life A person responsible for managing the project

6. Project Manager Responsibilities MANAGING A SENIOR PROJECT OR HOMECOMING DANCE IS THE RESPONSIBILITY OF A SENIOR PROJECT LEADER OR THE PROJECT MANAGER WHICH IS VOTED ON BY ALL THE SENIORS IN SCHOOL?

7. Who are the stakeholders?  Someone who has a negative or positive impact on your project and can influence the expectations and deliverables.  Senior Class Members, School, Faculty and Parents

8. Who is the Sponsor?  Individuals who will provide support or obtain financial funding for the project  Someone who has a vested interest in the project Example of sponsors:  The School and Senior Class  The Parents  Silent partner

9. Who are the Team Members? IMPORTANT CHARACTERISTICS OF A PROJECT TEAMS ARE:  Individuals who are appointed, selected or volunteer to work together on the project (ex: the senior committee for the project)  Individuals who have diverse skills and talents to complete tasks and will provide expertise to make project decisions (ex: teachers and students)  Encourage mentoring with team members during the project (ex: teachers)

10. Team Organization Chart Sponsor Project Manager Stakeholders/ Customers Team Members Work with the team to develop a schedule and discuss potential risks. Responsible for ensuring project is completed on time, within budget, and on schedule. Individuals appointed, selected or volunteer to work together on the project completing tasks or deliverables. Individual who will provide support or obtain financial funding for the project. Someone who has a vested interest in the project. Individuals appointed, selected or volunteer to work together on the project completing tasks or deliverables.

11. Triple Constraint Diagram Your Senior Project is controlled by the Triple Constraint

12. Project Management Processes Project Management Skills For Life

13. Initiating Process  Determine and decide what product or service is being developed (car washes, raffles or selling candy to raise money)  Collaborate and clarify the need  Assign or appoint a project manager and sponsor (team leader)  Gather any information to help understand the requirements of the project by answering the what, when, who, why, where and how questions  Development of the project charter or scope

14. Planning Process The planning process is to organize and identify the components of a project to develop the product or service. (The senior class will determine the type of services for the project) The project manager and the team work together to write the scope of work, create a checklist, identify resources, estimate time to develop tasks and recommend major deliverables.

15. Project Scope DISCUSS AND WRITE A SCOPE STATEMENT INCLUDING: WHAT – WHEN – WHO – WHY – HOW The Senior Project is about raising money for the Prom, Picnic and the Homecoming Party, etc.

16. The Project Charter THE ELEMENTS OF THE PROJECT CHARTER  Identify project title (Prom/Dance)  Appoint project manager (Senior Leader)  Who is the customer (Senior Class)  Describe the project’s purpose  Define when the project will start and end  What are the major deliverables

17. Project Checklist The checklist is a document to record these tasks and the team will prioritize them in order of completion. STEPS TO DEVELOP THE PROJECT CHECKLIST:  Identify milestones  Put tasks in order of completion  Identify tasks or activities

18. Project Schedule  Good planning allows for the project manager to manage and control the project tasks and resources  To complete the project schedule, determine the time for each task and assign a resource who will be responsible for the task  The team and project manager should divide up the teams and provide an estimate of time to complete that task

19. Project Quality  Ensure stakeholder expectations are being met by defining processes to verify and validate successful product completion.  Understanding the desired outcome the team can work together to build quality into the product.  Monitor quality throughout the project.

20. Project Communications Develop a plan that answers the following questions: what, when, who, where and how.  What needs to be communicated?  When does the information need to be distributed?  Who should receive the information (all stakeholders)?  Where should the information be distributed?  How and what format should the information be presented?

21. Project Risks IDENTIFY, DOCUMENT & EXAMINE PROJECT RISKS  NOT HAVING THE FUNDS FOR THE SENIOR PROJECT  NOT HAVING THE DATES LOCKED IN WITH THE DIFFERENT FACILITIES  NOT ENOUGH TIME TO COMPLETE THE PROJECT

22. Project Procurement  Create a plan to monitor any changes to contracts that occur during the project (the place for the Prom or Dance, etc.)  The project manager will need to understand the contract requirements  At project completion all contracts are closed

23. Monitoring and Controlling Process  To monitor and manage changes against the project’s objectives, review the scope statement at periodic times during the project (what will you do if the place where you are holding the dance is destroyed by fire and the new place is more expensive? )  If you make many changes to the scope, this is when you need to revisit the objectives

24. On-Going Activities The following activities, already covered, are on-going activities that are completed throughout the project.  Time Management  Communications  Managing risks  Controlling the schedule  Monitoring the budget

25. Closing Process This is the end of the project and these activities are conducted:  Lessons Learned  Final work  Contract closeout

26. Lessons Learned DISCUSSION : WHAT WERE THE SUCCESSES AND FAILURES OF THE PROJECT? WHAT COULD BE IMPROVED?

27. Celebrate! Celebrate! Celebrate! DISCUSSION: CELEBRATING THE CONCLUSION OF THE PROJECT

28. How Will PM Help Me?  Better manage school projects  Better organization  Better planning  Learn leadership  Life long skill  Ready to be successful in college & career

29. How Will PM Help Me? Management Skills Interpersonal Skills Technical Skills ConceptualizingLeadershipSchool Subjects Planning and Prioritizing Team Building ExecutingMotivation ControllingCommunication PresentationInfluencing NegotiationDecision Making WritingPolitical and Cultural Awareness Public speakingNegotiation

30. Project Managers Make Good Money Results from recent salary survey  Average Salary w/o PMP $96,030  Average Salary for PMP 1 – 5 yrs $104,144  Starting salaries $19,150 Mexico to $ 81,956 in Germany (in the US $35 – 65,000) Employers want employees with project management skill and 32.6 million employee with pm skills will be needed by 2016

31. Project Managers Work in Many Industries  Aerospace & Defense  IT  Design & Construction  Education & Training  Environmental  Healthcare  Manufacturing  Disaster Relief

32. Questions? Project Management Skills For Life