1. 9 th General Assembly Meeting Joint Programming Initiative „More Years, Better Lives ” The Hague 30th September / 1st October 2013

2. Agenda 30th September 2013, 13:00 h – 18:00 h No.Topic 1.Introduction: Welcome by Host and Chair 1a.Confirmation of Number of eligible voting persons for Member states 1b.Confirmation of Agenda of the Meeting 1c.Confirmation of Minutes of the last Meeting 2.Strategic Research Agenda Coffee Break 2.Strategic Research Agenda (continued) 3.Implementation of SRA

3. Agenda 01 October 2013, 09:00 h – 15:00 h No.Topic 4.Fast-Track Data Project: Status and Future 5.New Fast Track Project: Work and Productivity 6.Status of J-AGE Coffee Break 7.JPI MYBL and Horizon 2020 Lunch Break 8.Provision of Secretarial Services in 2014 9.Amendments of Rules of Internal Order 10.Election of New Vice-Chair in January 2014 11.Next Meetings 12.AOB

4. 1a. Confirmation of number of eligible voting persons for Member States

5. 1b. Confirmation of agenda of the meeting

6. 1c. Confirmation of minutes of the last Meeting

7. 2. Strategic Research Agenda Introduction Discussion and Approval of SRA: General Discussion (30 minutes) Discussion section by Section National consultation on SRA

8. 3. Implementation of SRA Introduction: Instruments for Implementation (Rafael De Andrés Medina, ISCIII) Exemple from JPI Urban Europe (Anne Munk Christiansen, DASTI) Discussion

9. 4. Fast Track Data Project: Status and Future

10. 5. New Fast Track Project: Work and Productivity Interested countries in Oslo: Austria, Belgium, France, Finland, Germany, Norway, Spain (Mineco), Sweden, United Kingdom; Potential interest: Denmark / Netherlands / Austria

11. 5. New Fast Track Project: Work and Productivity Proposed time schedule Until 31st October 2013: Deadline Confirmation of interest Until 15th December 2013: Mandate for Task Force to elaboarte exposé and nominate their national research institutions January 2014: national contracting February 2014: Start of the new Fast Track Activity

12. 6. Status of J-AGE Overview (SEKR) Evaluation (Adrian Alsop)

13. Deliverables submitted Del. no. Deliverable name D1.1Kick-off Meeting/Establishment of Project Secretariat D1.2Presentation of Project Web-Site D1.36 month Interim Report D1.4Joint activity web-site set-up and running D2.1 Five WG reports – Scientific and societal priorities and recommendations for priorities for per each research area D2.3SOAB-report – Societal priorities and recommendations to the STRA D3.1Review of Forward looking activities in tabular form

14. Deliverables submitted Del. no. Deliverable name D3.1Review of Forward looking activities in tabular form D3.2Foresight Paper D3.3Expert Paper D3.4 Revised mapping template (for discussion in working groups and boards) D4.1Report on list of possible instruments to be used in the JPI D5.1Website content (add up from CSA activities) D5.2Report Stakeholder Workshop on SRA D6.1Set of Type A Indicators for Evaluation

15. Future Deliverables Del. no. Deliverable name D1.5Activity and financial report to the COM D2.2SAB report ‐ Scientific priorities and recommendations for the SRA D2.4Final SRA ‐ to be issued by GA and made publicly available D4.2 Report on Prioritisation Workshops with Programme Owners for the first Work Programme D5.3Report Stakeholder Workshop on JPI Work Programme D6.2Set of Type B Indicators for Evaluation D6.3Evaluation reports D6.4External Evaluation of the Project and JPI

16. 7. JPI MYBL and Horizon 2020 Current Status of H2020 and Work Programme (Horst Krämer, EC) Continuation of J-AGE (J-AGE II) (Horst Krämer, EC)

17. Timeline Horizon 2020 30./31. May: Draft Report 28. November: ITRE vote XX.10.2013 1. Plenary Reading Proposal Horizon 2020 30./31. May: Regulation Partial general approach 2012 2013 2011 PolandDenmarkCyprusIrelandLithuania Legislative Act / procedure COM EP Council Possible Adoption Horizon 2020 20. March Public Hearing 2014 11.12.2013 First Calls Trilogue 10. Oct. Partial general approach Rules of participation, EIT 11.Dec. Partial general approach Specific Programm, EIT-SIA 17. July Compromise in Trilogue / Acceptance by Permanent Representatives Negotiations of WP´s in Programme Committees

18. 8. Provision of Secretarial Services in 2014 Task Force Group (NO / AT / ES)

19. 9. Amendments of Rules of Internal Order Membership and Voting Rights Minutes Procedures

20. Membership and voting rights Governance Structure, Funding (p.3) Joint financing has to be implemented for -members of the Advisory Boards who work on a honorary basis, but shall be entitled for a daily allowance and travel costs reimbursement (for the sake of easiness, EU rules as under FP7 shall be applied here) and -the Scientific and Technical Secretariat (STS) as the central but external service provider. -in kind contributions instead of financial contributions to the STS are possible. Details are set out in the respective contract with the Scientific and Technical Secretariat agreed by the member states.

21. Membership and voting rights Membership (p. 5/6) The full national membership in the GA and the active participation in formal decision making processes is subject to the signature of the contract with the Scientific and Technical Secretariat and the provision of the national contribution to the joint funding either in form of in kind contributions or in form of financial contributions at due time. Financial contributions have to be paid until the 31 st May of the respective calendar year at the latest (see “Funding”, p. 3). Details are set out in the contract with the Scientific and Technical Secretariat agreed by the member states. The contract specifies the form of contributions (“in kind” or “financial”) of each member state.

22. Membership and voting rights Annex 2 Definition “member” Only states can become a member in the JPI. In order to gain full membership including active participation in formal decision making processes (vote) within the General Assembly, each member has to contribute in kind or / and financially pro rata to the joint financing of the STS and the SAB. Agreed financial contribution of member states must be paid until the 31 st May of the respective calendar year at the latest.

23. Minutes Procedures Transmission of final documents/Minutes of meetings (p.5) At the end of each GA meeting, the JPI Secretariat will read out a list of the decisions taken. This list will constitute the basis of the draft decision minutes. The draft decision minutes, together with the attendance list, and the decisions taken shall be forwarded to the members not later than 10 working days after the end of each meeting. Annexes to the draft decision minutes include the meeting documents only (i.e. presentations, hand-outs, reports). Comments and/or objections need to be forwarded to the Troika within 10 working days of receipt of the draft decision minutes, with copy to each member. The finalisation of the documents should not exceed more than 30 days including answers and exchange to comment and/or objections. The draft decision minutes shall be definitively approved at the beginning of the next GA meeting. Once approved by the GA the decision minutes shall be signed by one member of the Troika. A signed copy of the decision minutes shall be kept in the archives of the Secretariat. The final text of the decision minutes shall be forwarded to members by the Secretariat not later than one week after its approval.

24. 10. Election of New Vice-Chair in January 2014 Troika suggestion The new vice chair (future chair) will be elected at the next GA in Stockholm (January 2014) Marja Vaarama as the sitting chair and Rosita Cottone as vice-chair (previous chair) remain provisionally in office until this date

25. Nomination process Option 1 („open race“) Member states declare their candidacies until the 30th November 2013 to the Troika via the JPI Secretariat (email is sufficient, please attach updated CV) The JPI Secretariat will send out the candidate list until 7th December at the latest to the GA 14th January 2014: Election of the new vice chair

26. Nomination process Option 2: („regionally - balanced race“) Same timeline as in option 1 Informal agreement: all regions (Northern, Southern and Central Europe should be represented in the Troika) The position of Central Europe is vacant: only candidacies from Austria, Belgium, Netherlands, Poland and UK are possible

27. Definition of regions Northern Europe: Denmark, Finland, Sweden Southern Europe*: Italy, Spain OR Canada Central Europe: Austria, Belgium, Germany, Netherlands, Poland, Switzerland, UK

28. Voting RiO: „All other decisions of the GA shall be taken by simple majority of the members present.” (p. 4) Some members perceived this as problem (e.g. with regard to the SAB voting process) Alternative: amendment of the RiO to get broad majorities: If none of the candidates got the absolute majority (more than 50% of the votes) in the first ballot, there will be a second ballot in which the two candidates who received the most votes in the first ballot compete.

29. 11. Next Meetings Next meetings GA 13th / 14th January 2014, Stockholm, Sweden Spring / Summer 2014 Autumn / Winter 2014, Vienna, Austria Next meetings J-AGE 23rd October 2013, J-AGE meeting, Brussels 30th October 2013, J-AGE review meeting Brussels

30. 12. Any other business