1. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Planning & Implementation – Not Just What, but Why? February 21-23, 2016 GCEL

2. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 2 Margo DeLaune Title Programs Director School Improvement & District Effectiveness Federal Programs mdelaune@doe.k12.ga.us (404) 657-1796 mdelaune@doe.k12.ga.us Randy Phillips Title I, Part A Program Manager School Improvement & District Effectiveness Federal Programs rphillips@doe.k12.ga.us (404) 463-3467 rphillips@doe.k12.ga.us Jennifer Davenport Title I, Part A Program Manager School Improvement & District Effectiveness Federal Programs jedavenp@doe.k12.ga.us (404) 463-1955 jedavenp@doe.k12.ga.us Presenters

3. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 3 SCHOOL IMPROVEMENT & DISTRICT EFFECTIVENESS

4. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Agenda We’ve addressed the Needs Assessment process – What’s next? Development of the Title I (Federal Program) Plan Successful Plan Implementation Who’s to be involved? How do you know it’s working? 6/18/20164

5. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The Needs Assessment is Critical to the Schoolwide/School Improvement Plan Process School based teams engage in intensive review of focused data Based on the data review, school reaches a series of conclusions and observations The conclusions and observations feed into the comprehensive needs assessment Schools write their comprehensive needs assessment report Comprehensive needs assessment serves as foundation for schoolwide/school improvement plan 6/18/20165

6. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Developing the Plan Develop Plan to Target Needs

7. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/20167

8. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I Schoolwide/School Improvement Plan 6/18/20168 A needs assessment is the first step in developing a schoolwide or school improvement plan. It is a process of looking at data and information about the school to develop a clear picture and understanding of what is and has been occurring at the school A needs assessment is a process to help school teams learn about the areas they are good at (strengths) and the areas in need of improving (challenges) A needs assessment includes more than just scores - it provides the opportunity to hypothesize about the causes of student achievement

9. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org February 22, 20169

10. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I Schoolwide Planning Five step process: Step 1: Establish a planning team Step 2: Discuss a vision for reform Step 3: Create school profile Step 4: Identify and collect data Step 5: Analyze data and determine strengths, gaps and areas of critical need Designing Schoolwide Programs Non Regulatory Guidance, March 2006 6/18/201610

11. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I Schoolwide Planning Core planning team: Gathers information Analyzes data Makes recommendations IS NOT a policy making committee Responsible for: Conducting comprehensive needs assessment Writing and monitoring schoolwide plan Conducting annual program review No set number of members Every stakeholder should be represented Sufficiently diverse to represent the demographics of the school and community 6/18/201611

12. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I Schoolwide Planning Planning teams first tasks: Clarify mission of committee Develop a timeline for completing tasks Develop a structure for collecting and analyzing data Establish a means for communicating with all stakeholders Develop a schoolwide program vision for your school Review your school’s site mission and vision statements 6/18/201612

13. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Sample Planning Timeline All targeted assistance (TA) schools are required to conduct an annual needs assessment to identify eligible students Schoolwide (SWP) schools may also consider using this process as part of their required comprehensive needs assessment Remember... Title I funds are to focus on the needs of the most academically at-risk! 6/18/201613

14. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Sample Planning Timeline January/February – Select/Notify Planning Team Classroom teachers Principal Other building level administrators Private school representative(s) Title I parents Title I staff District staff Outside stakeholders Other Counselors Media Specialists Gifted teachers Nurse Safety 6/18/201614

15. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Sample Planning Timeline February/March – Meet with team Clarify purpose of team Review Title I, Part A and Title I School Improvement 1003(a) purpose Clarify/explain Title I, Part A and Title I School Improvement 1003(a) program Identify & Select Needs Assessment Data Gain ownership from team March/April – Complete Needs Assessment Process Collect Data Review data with team Establish priorities Define recommendations for the upcoming school year Don’t forget to do consultation with private school representative(s) 6/18/201615

16. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Sample Planning Timeline April/May – Present Draft Plan to Appropriate Groups School staff Parents Outside community stakeholders Gain Final Approval of Plan from Staff and Title I Parents Share Final Plan with All Teachers Administrators Parents Outside community stakeholders All team members may not need to be involved in the identification of students or other aspects of the process, but must be kept informed along the way, and need to be present at the beginning and the end 6/18/201616

17. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201617

18. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201618

19. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201619

20. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201620

21. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201621

22. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201622

23. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Resources Georgia School Performance Standards – http://www.gadoe.org/School-Improvement/School-Improvement- Services/Pages/default.aspx http://www.gadoe.org/School-Improvement/School-Improvement- Services/Pages/default.aspx Professional Learning Plan Template Guidelines - http://www.gadoe.org/School-Improvement/School-Improvement- Services/Documents/Professional%20Learning/Learning%20Forward%20Pr ofessional%20Learning%20Plan%20Template.pdf http://www.gadoe.org/School-Improvement/School-Improvement- Services/Documents/Professional%20Learning/Learning%20Forward%20Pr ofessional%20Learning%20Plan%20Template.pdf System for Effective School Instruction: http://www.gadoe.org/School-Improvement/School-Improvement- Services/Documents/System%20for%20Effective%20School%20Instruction/ System%20for%20Effective%20School%20Instruction.pdf http://www.gadoe.org/School-Improvement/School-Improvement- Services/Documents/System%20for%20Effective%20School%20Instruction/ System%20for%20Effective%20School%20Instruction.pdf 6/18/201623

24. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Resources Title 1 - http://www.gadoe.org/School-Improvement/Federal- Programs/Pages/default.aspx http://www.gadoe.org/School-Improvement/Federal- Programs/Pages/default.aspx QCIS (Indistar) - http://www.indistar.org/ http://www.indistar.org/ Statewide Longitudinal Data System (SLDS) - http://www.gadoe.org/Technology-Services/SLDS/Pages/SLDS.aspx http://www.gadoe.org/Technology-Services/SLDS/Pages/SLDS.aspx 6/18/201624

25. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org If you don’t believe in planning, you’re probably beyond saving - - - - - But one can never ignore the importance of EXECUTION 6/18/201625

26. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org February 22, 201626

27. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 1.Somebody has to be responsible 2.Develop metrics throughout the plan 3.If issues develop, understand the root causes and make adjustments 4.Insist on individual compliane with the plan 5.Instruct, educate and coach during the plan 6.Look to others for implementation tips 6/18/201627 Adapted from Frank Hurtte, Founding Partner River Heights Consulting

28. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 1.Somebody has to be responsible One specific person must be responsible to see the plan through The adage two heads are better than one doesn’t apply here – committees are even worse One specific person must be responsible for seeing the plan through 6/18/201628

29. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 2.Develop metrics throughout the plan Without taking progress measures the chances of success drop off substantially Mid-course measures become the catalyst for revisiting the plan Setting milestones holds everyone’s feet to the fire 6/18/201629

30. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 3.If issues develop, understand the root causes and make adjustments Every plan comes with unexpected issues It’s not enough to know that the plan isn’t working The only thing worse than lamenting failure – is sticking with a BAD PLAN You must determine the root cause of the issue Ask – Who, why, how, what? Making wise adjustments to the paln is crucial to long term success 6/18/201630

31. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 4.Insist on individual compliance with the plan Change is difficult and threatens the experienced teacher possibly more than the novice Could manifest itself in half-hearted or delayed implementation Some may attempt plan once and announce failure This will become very frustrating to all and could damage overall morale Whether done in the open or covertly under the radar, non-compliance must be addressed quickly Consistent and constant monitoring is the key 6/18/201631

32. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 5.Instruct, educate and coach throughout the plan Catastrophe awaits those who ignore the human element Implementation must include a mechanism for professional development for all involved in the execution of the plan Even with teachers, all human learning requires repetition Provide frequent metric related updates to the staff Those that “lag behind” may need personalized coaching 6/18/201632

33. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Six Steps to Implementing a Plan 6.Look to others for implementation tips You are not alone in this process Network, Network, and Network some more Understanding the pot holes on the road to implementing your plan eliminates a great deal of frustration and saves countless hours spent reinventing the wheel. 6/18/201633

34. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201634

35. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Even the best of plans must be tweaked along the way – Think implementation, adaptation, implementation 6/18/201635

36. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 6/18/201636

37. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I, Part A Education Program Specialists Contact Information AreaName Office Telephone Email 1Robyn Planchard(404) 985-3808rplanchard@doe.k12.ga.us 2Sherri Minshew(770) 324-1965sminshew@doe.k12.ga.us 3Anthony Threat(706) 615-0367anthony.threat@doe.k12.ga.us 4Evelyn Maddox(404) 975-3145emaddox@doe.k12.ga.us 5Judy Alger(229) 321-9305jualger@doe.k12.ga.us 6Grace McElveen(912) 334-0802gmcelveen@doe.k12.ga.us 7JaBra Harden Fuller(229) 563-6269jharden@doe.k12.ga.us 37

38. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Title I, Part A Education Program Specialists Contact Information AreaName Office Telephone Email 8Marijo Pitts-Sheffield(912) 269-1216mpitts@doe.k12.ga.us 9Kathy Pruett(706) 540-8959kpruett@doe.k12.ga.us 10Elaine Dawsey(478) 971-0114edawsey@doe.k12.ga.us 11Olufunke Osunkoya(678) 704-3557oosunkoya@doe.k12.ga.us 12Bobby Trawick(229) 246-1976btrawick@doe.k12.ga.us 13Ken Banter(478) 960-2255kbanter@doe.k12.ga.us 14Tammy Wilkes(478) 237-2873twilkes@doe.k12.ga.us 38

39. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Planning & Implementation – Not Just What, but Why? February 21-23, 2016 GCEL