1. BOXI Upgrade Project Business Stakeholders’ Meeting Andrew McFarlane, Project Member Craig Middlemass, Project Manager Wednesday 1 st May, 2013

2. Welcome Project Progress Demo of BI Launchpad and CMC Walkthrough of Default User Settings Training and Support Feedback from the BOXI user group Questions

3. Project Progress Dev Environment up and running Dev almost fully configured EASE Authentication Issue Completed review of eLearning Material Overall on track and budget Next Steps –Finalise Dev Environment –Build Test Environment –Firm up migration schedule

4. Sign Off / Feedback Sign Off / Feedback Governance All Registered Users Business Stakeholders Corporate Service Users College / School Users Project Sponsors Project Team

5. Timings Configure Dev Pilot Migration in Test Area by area migration and switchover to R4 Decommission R2 Project Closure April 13 Up to July 13 August 13 Up to Jan 14 Jan 14 Feb 14 Configure Live Configure Test

6. Future Issues May-2013 (for sign off) Migration Schedule Jun-2013 (for info) Baselined R2 load test results Jul-2013 (for sign off) Results of the Pilot Migration Jul-2013 (for sign off) Result of Load Testing in R4 Jul-2013 (for sign off) Training material review Aug-2013 (for info) R4 now live Sep-2013 (for info) First business area migrated Jan-2014 (for info) All business areas migrated Feb-2014 (for info) Farewell to Release 2 Feb-2014 (for sign off) Closure review feedback

7. Demonstration BI Launchpad CMC

8. Default User Key Permissions

9. Area Migration Plan Agree Migration Schedule and Involvement – Target May 2013

10. Curation Build up inventory of Universes –What is in them –The latency or freshness of data –Sortable and Searchable index Build up inventory of Reports –What is in them –Selection of information Owned by you and up to date

11. Training Commitment BOXI Upgrade Roadshow eCourses in Reporting Classroom-based “Getting Started” course

12. Feedback from User Group Survey Results Summary –86% would like group meetings resurrected –Quarterly –Mixed format –69% say they would benefit from learning about a range of universes / reports in use across the University Action plan

13. Next Steps Next stakeholder meeting Key project resources –Project website: https://www.projects.ed.ac.uk/project/its09 2 https://www.projects.ed.ac.uk/project/its09 2 –What’s new in R4 / Training plan: https://www.wiki.ed.ac.uk/display/boxiug/B OXI+Upgrade+Project https://www.wiki.ed.ac.uk/display/boxiug/B OXI+Upgrade+Project