1. PowerPoint Presentation on
Informal Reports By
Kadari Srikrishna

2. REPORT
A report may be defined as a formal statement describing a state of affairs or what has happened.
It contains a detailed description of a problem or a situation.
It generally includes conclusions and suggestions for future course of action.

3. Informal report: A informal report is usually in the form of person-to-person communication. It is usually written in the form of a letter.
It is also called as short reports.
It is a document that contains about two to five pages of text.

4. Purpose of Informal reports:
To use memo format.
To brief, side-stepping detailed documentation.
To assume the target reader already.

5. Guidelines for Writing Informal Reports
Define the project.
Write a statement of purpose.
This mostly one line sentense that describes the readers about what the report is about.

6. Guidelines for Writing Informal Reports
Gather data from these sources:
Company records
Observation
Surveys, questionnaires, inventories
Interviews
Electronic and other research

7. Guidelines for Writing Informal Reports:
Develop an appropriate writing style
Use effective headings
Being objective

8. Kinds of Informal Reports
Information Report
Progress Report
Justification Report
Feasibility Report
Minutes of Meeting
Summary

9. Parts of an Information Report
We collect and organize information.
Introduction
Body
Conclusion

10. Parts of a Progress Report
Purpose and nature of project
Summary of work completed
Thorough description of work in progress
Forecast of future activities

11. Justification Report To solve problems by evaluating
options and offering recommendations
These reports are being directed by
the management to be made.

12. Feasibility Reports: 1)Implementing the proposal
Feasibility Reports: 1)Implementing the proposal. 2)Formed by out sourced consultants.

13. Parts of Informal Minutes
Summaries of important discussions
Summarizes the record of old and
new business and announcements.

14. Summaries of Articles or Books
Include primary ideas, conclusions, and recommendations
Omit examples, illustrations, and references

15. Skeleton of an informal report
FROM:
DATE:
SUBJECT:
=========
Work Completed
Current Status of X
Current Status of Y
Work Remaining
Overall Status
cc: ___

16. Conclusion
Informal reports are used to convey the casual information in the work place
i.e., they will provide routine information to a “regular” reader.
It helps in transferring knowledge from a person who knows it to a person who needs to know it. Thus the informal reports play a major role in the transfer of information between the employees in the work place
about progress of their work etc…

17. References:
Student Learning Commons Writing Resources:
Business communication by sathya swaroop

18. Thank You
One and All