1. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Getting more out of your Dynamics GP Inventory

2. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Introduction Sean Hunter Dynamics Reporting Specialist Turnkey Technologies, Inc. 636.777.4110 shunter@turnkeytec.com www.turnkeytec.com Turnkey Technologies, Inc. since 2011 Working with Microsoft Dynamics GP since 2009 Supply Chain Industry Focus with supplemental Financial, AP and AR experience End to end implementations 6 Years Report Writing Experience SSRS GP Report Writer Excel ERP Software Implementation since 2007

3. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Agenda 1.Utilizing Cycle Counting 2.Fine tuning your current configuration 3.Key New Feature Awareness 4.Questions and Additional Topics

4. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Utilizing Cycle Counting Configuration Processing Benefits

5. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Configuration Set up your Stock Calendar – Determines days you can count Inventory

6. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Configuration Internally define intervals for counts This is not a GP configuration but rather a planning activity and prep. Weekly Bi-Weekly Monthly Quarterly Semi-Annually Annually

7. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Configuration Mass assign Cycle Counts to your items. Go to Inventory > Cards > Count Cycle Assignment

8. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Configuration Individually update or assign Cycle Counts to your items. Go to Inventory > Cards > Quantities/Sites > Stock Count

9. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Processing Go to Stock Count Schedule Inventory > Transactions > Stock Count Schedule Click Mass Add

10. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Processing Enter the applicable date range depending on your count. Suggestion: Narrow counts by warehouse and other filters if possible.

11. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Processing Perform count as normal

12. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Benefits Smartlist Tracking for missed counts. Monitor Next Count date for upcoming count planning activities.

13. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Benefits Smaller counts lead to more accurate entry at year end Lower overhead for counts Actual or close to actual numbers in lookups Better and more accurate financial report

14. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Suggestions from Past Experience Count as often as workload allows Utilize down days to count Freeze sections of inventory for counts. No transactions should be posted for those items and inventory in those sections should not move from the shelves. Narrow down count sections as best as possible. Relocate inventory items if possible to group into counting groups Assign at least single bin locations for items to aid in search and counting routines

15. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Fine Tuning GP Inventory Useful Fields Item Configurations Template Items

16. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Useful Fields Item Class Item Short Description Item Generic Description Item Internet Information Fields Single Bin Definition

17. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Class Best to use this for Account Number assignments. If no account assignment is needed then works perfect for grouping items together.

18. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Short Description Best purposed as a quick reference field since the majority of the item lookups have this as the default column for Description

19. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Generic Description This field works exceptionally well as a Stock Count Grouping field. Available in Stock Count Mass Add, Cycle Count Assignments, Inventory Report filtering.

20. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Internet Information These fields are usually not utilized for inventory items but make a great place to assign new pieces of information. Additional Information can double as an extended description

21. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Single Bin Location Even if you do not want to track quantities of an item in inventory by bins, configuring an item “location” within a warehouse can expedite picking, counting, and other activities exponentially.

22. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Configuration Suggestions Item Site Assignments Item Vendor Assignments Item Types

23. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Site Assignments Make sure the items are appropriately assigned to warehouse sites. Do not assign all items to all sites if possible. This will reduce the amount of native records that display in Smartlists and other reports. Don’t forget the Mass Site Assign by Item

24. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Vendor Assignments Make sure that your items have an Originating Invoice Cost if assigned to vendor Use Vendor Item Numbers instead of an item per vendor item number

25. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Types Sales Inventory – Items that will track quantity and value. Consumed, used, or sold by the company Discontinued – Items meant to be sold and inactivated. Best use is for clearance / while supplies last. Kits – Bundle items. The Kit Item Number is simply a placeholder. Item contains component items from the item file. Non-Tangible Item Types – Service – Tracks Current Costs Flat Fee – Tracks Current Costs Miscellaneous – No Current Costs

26. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Templates Define standard information on a generic named item. Use that item to copy standard information to another item quickly. Benefit is that an item copy will copy more information than an Item Class assigns

27. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Key New Features Reason Codes Item Multiple Site Assignments Suggested Item Enhancements

28. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Reason Codes Help you code and control inventory transactions.

29. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Item Multiple Site Assignments Speeds up item site assignments.

30. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Suggested Item Enhancements Use the window to analyze sale data for an item and plan ordering.

31. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Q & A

32. Dynamics GP Inventory Management @TurnkeyTec GPUG St. Louis Chapter Meeting Tuesday, September 15 th, 2015 www.turnkeytec.com Thank you! Sean Hunter 636.777.4110 shunter@turnkeytec.com www.turnkeytec.com