1. 1 Word Processing Intermediate Using Microsoft Office 2000

2. 2 Save a document in another file type such as: text file, Rich Text Format, HTML, template, software specific file extension, version number. Use the ‘Save as Type’ section of the Save dialog box.

3. 3 Switch between open documents. Use the the Status bar Or use the Window drop down menu

4. 4 Change between page view modes. Click on the View menu, and select the required view

5. 5 Use magnification/zoom tool. Use the Zoom tool

6. 6 Display or hide built-in toolbars. Display toolbars as required by using View menu and Toolbars option.

7. 7 Insert special characters and symbols. Click on the ‘Insert’ menu and select the ‘Symbol’ command.

8. 8 Use the undo, redo command. Remember that you can always use the Undo command to undo mistakes UNDORE-DO

9. 9 Use the search command for a specific word, phrase. Use the Find command (Click on Edit Menu and select Find)

10. 10 Use a simple replace command for a specific word, phrase. Use the Replace command

11. 11 Change text appearance: font sizes, font types. Use icons on the Formatting toolbar

12. 12 Apply subscript, superscript to text. Apply effects as required Subscript is applied Superscript is applied

13. 13 Apply case changes to text. Click on the Format menu and select the Change Case command

14. 14 Apply different colors to text. Select text and apply colours as required

15. 15 Copy formatting from a piece of text to another piece of text. Select the formatted text click on the Format Painter button and select the text that the formatting need to be copied to.

16. 16 Apply an existing style to a word, a line, a paragraph. Select text and then apply the style

17. 17 Use automatic hyphenation. Hyphenation can be automatic or manual

18. 18 Indent paragraphs left, right, first line, hanging. Use the text indentation icons For more advanced indentation options click on the Format menu and select the Paragraph command.

19. 19 Apply single, double line spacing within paragraphs. Click on the Format menu, and select the Paragraph command. This will display the Paragraph dialog box Within the dialog box, change the Line Spacing section of the dialog box. Modify line spacing as required

20. 20 Set, remove and use tabs: left, center, right, decimal. Use the Tab controls Alternatively, use Format Menu and Tabs option

21. 21 Apply bullets, numbers to a single level list. Remove bullets, numbers from a single level list. Use the Bullets or Numbering icons Alternatively use Format menu and Bullets and Numbering option.

22. 22 Change the style of bullets, numbers in a single level list from built-in standard options. Modify as required

23. 23 Change document orientation, portrait or landscape. Change page size. Select File Menu and Page Set Up option

24. 24 Change margins of entire document, top, bottom, left, right. Select File Menu and Page Set Up option

25. 25 Apply automatic page numbering to a document.

26. 26 Add, modify text in Headers, Footers. You can quickly add text to footers or headers by using the View Menu and choosing Header/Footer option. By default the Header area is displayed. To display the footer area (bottom of the page) use the vertical scroll bar to move to the bottom of the page or use Switch between Header/Footer button on the toolbar.

27. 27 Add fields in Headers, Footers: date, page number information, file location. Use the header and footer toolbar Date and time Page numbers Automatic fields

28. 28 Create a table ready for text insertion. Place the insertion point where you want the table to be inserted. Click on the Insert Table icon and drag the mouse over the grid to select the number of rows and columns you require.

29. 29 Insert, edit data in a table. To insert data into a table –Click within the cell that you wish to enter your data into, and start typing –Press the Tab key to move to the next cell within the table

30. 30 Select rows, columns, cells, entire table. Click on the Table command, click on Select and from the submenu select the required item, Table, Column, Row or Cell

31. 31 Insert and delete rows and columns. To insert a column or row into the table –Select the column or row where you want to insert a new column or row –From the Table menu, select the Insert Columns or Insert Rows command To delete a column or row within a table –Select the column(s) or row(s) you want to delete and then from the Table menu, choose Delete Columns or Delete Rows

32. 32 Modify column width, row height. Click on the Table drop down menu select the Table Properties command

33. 33 Modify cell border width, style and color Select a cell, row, column or the whole table. Use Format Menu and choose Borders and Shading option

34. 34 Add shading to cells. Select a cell(s) within a table Use Format Menu and choose Borders and Shading option. Click on the Shading Tab.

35. 35 Tables Autoformatting To save time it is possible to use any of the autoformatting options. To do so select the whole table and use Table menu and select Table Autoformat.

36. 36 Insert a picture, an image, a chart into a document. OR Use Insert Menu, then Picture You can insert picture from ClipArt You can insert from file

37. 37 Select a picture, image, chart in a document. Click once on the object

38. 38 Duplicate a picture, image, chart within a document, between open documents. Use Copy/Paste techniques: Select a picture and then COPY PASTE

39. 39 Move a picture, image, chart within a document, to another document. Cut/Paste technique: Select the picture and then CUTPASTE

40. 40 Resize a picture, image, chart. To resize an object within a document –Select the object by clicking on it once –Move the mouse pointer to one corner of the selected object, until the mouse pointer changes to a line at 45 degrees with an arrowhead at each end –Depress the mouse button and drag to resize the object within the document –Release the mouse button

41. 41 Delete a picture, image, chart. Select a picture and press the Del key

42. 42 To add autoshapes to a document Use the Autoshapes button on the Drawing toolbar Click on the chosen autoshape and draw it using the mouse. To modify an autoshape use the double click on the autoshape to open the Format Object menu.

43. 43 To import a spreadsheet into a Word Document Open both Excel and Word document. Select and copy the Excel document Position the cursor in the Word document. In the Word document use Edit/Paste Special menu Choose “paste link” if you want to keep both linked to ensure both are updated if changes are made. Make sure that you choose “Microsoft Excel Worksheet object”