1. Advanced Planning Brief to Industry (APBI) David Elizalde, Michelle Smith, and Doris Richardson VHA Office of Procurement and Logistics November 6, 2013

2. 2 Agenda – Background/Bio – Major Program(s) Summary – Upcoming Acquisition/Opportunities – Questions

3. 3 Background/Bio Who Are We? 1. David Elizalde – Deputy Chief Logistics Officer 2. Michelle Smith – Medical PMO, Program Manager 3. Doris Richardson – Surgical/Clinical Support PMO, Program Manager Organization: VHA Office of Procurement and Logistics, Program Executive Office

4. What Is a Program Executive Office?  The PEO was designed to: o Optimize products/services while streamlining the use of resources o Reduce program risk o Minimize program cost by: o Implementing VHA wide procurements o Reducing duplication o Leveraging resources (people, technology, and communication ) 4

5. What Is A Program Executive Office? Cont.  Allows for the capture and optimization of resources across the enterprise. The optimization features include a focus on: o Cost – Budgets/Resources allocated for designed tasks o Schedule – Program schedules with dependencies/effort-based estimates o Performance – Value added by the developed product o Strategic Sourcing – Actively manage the Supply Chain for continuous improvement in procuring products and services o Standardization – Implementing industry standards; developing, compiling and implementing best practices while promoting the use of standard tools/templates; and providing guidance and support to all stakeholders o Third-Party Activities – Includes partnerships with Service providers aimed at mutually optimizing goals, objectives, and results in a quantitative manner o Metric Based Reporting o Supply Chain Management 5

6. Overall FY13 PEO Summary Performance Metrics 6 As of 10/24/2013

7. PEO Organization Chart 7

8. Medical PMO Areas of Responsibility  General Medicine (Primary Care, Internal, Wound Care, MSPV)  Specialty Medicine (Cardiovascular, Dermatology, Endocrinology)  Geriatrics  Physical Therapy (Rehab)  Safe Patient Handling (patient movement equipment)  Medical Equipment (excluding surgery, pharmaceutical, lab, and imaging)  Medical Surgical Prime Vendor  VA/DoD Data Sync o MedPDB o Acquisition & Medical Material Work Group 8

9. 9 Medical PMO: How You Can Assist Us Challenges: Identifying Capabilities Sources v. Requirements Communication Utilization Past Procurements: Ostomy Deodorant Various Gauzes Medical Surgical Prime Vendors Relevant Needs: IPT Members: Central Line Dressings Defibrillators, Beds (ICU) POC for market research and requirements validation Contract Usage: Utilization of VHA Enterprise BPA’s; BOA’s and National Contracts

10. Surgery/Clinical PMO Areas of Responsibility  General Surgery  Specialty Surgery o (Urology, Cardiothoracic, Neurology, Ophthalmology)  Dental (Oral Maxillofacial)  Dietetics  Mental Health  Women’s Health  Sterile Process Service  Cardiology  Vendors Relationship Management 10

11. Surgery/Clinical Support: Areas of Responsibility  Laboratory Equipment and Supplies  Radiology Equipment and Supplies  Pharmacy Support Equipment and Supplies 11

12. Surgery/Clinical Support PMO: How You Can Assist Us Challenges: Communication Continuity Interaction Standardization Team Building Areas of Responsibility Different Contracting Procedures Multiple Data Sources SMEs/IPT Involvement Past Procurements: SharePoint VOA Nutritional Supplements, Robotic Systems, Hemodialysis and Reverse Osmosis 1 VA Plus Procurements HTME Procurements Relevant Needs: Surgical Custom Packs, Cardiology, Sterile Process (NCPS, BioMed) Contracting Guidance Post-Award Support Life-Cycle Management Support Contract Compliance Contractor Usage: BPA BOA National Contracts National Contracts (GSA/FSS) Blanket Purchase Agreements Blanket Ordering Agreements 12

13. Prosthetics PMO: Areas of Responsibility 13  Process Development/Implementation  Acquisition Planning  Data Analysis/Business Case Development  Budget Development & Execution (Internal)  Program Development  Program/Project Management  Contract Use Monitoring Prostheses

14. Prosthetics PMO: How You Can Assist Us Challenges: Identifying Capabilities Sources vs Requirements Utilization Past Procurements: Compression Stockings Orthotic Goods Remote Monitors of Implanted Cardiac Devices Intra Ocular Lenses Relevant Needs: Requirements Contract Usage: Utilization of VHA Enterprise BPA’s; BOA’s and National Contracts 14

15. AMS & Facilities PMO Areas of Responsibility AMS: AOR = Program Management for Advance Medical Systems/Health Care Services o 1 VA+ FY12/FY13 o Actuarial Services o Enterprise Program Management Implementation o Accreditation Services o Healthcare Service Projects o High Tech Medical Projects Facilities: AOR = Program Management for VHA Facility and Environmental Services/Products o Facilities Engineering Services and Products o Facilities Environmental Services and Products o Facility Management Services and Products o Administrative Services 15

16. AMS & Facilities: How You Can Assist Us? Challenges: Work flow policy Advanced Notification of User Requirement Procurement Support Access to VA data sources for procurement information Past Procurements: Standard Quality Textiles Janitorial & Sanitation Supplies Actuarial Services 1VA+ FY12 Vendor Relations database Relevant Needs: SMEs for IPTs User Relationship building Super COR Training Advance Program Management Training Post-Award Program Support Contractor Usage: Blanket Purchase Agreements Blanket Ordering Agreements National Contracts (GSA/FSS) Indefinite Delivery Indefinite Quantity (IDIQ 16

17. 17 Upcoming Acquisition/Opportunities

18. 18

19. Upcoming Acquisition/Opportunities 19

20. Upcoming Acquisition/Opportunities 20

21. Upcoming Acquisition/Opportunities 21

22. Upcoming Acquisition/Opportunities 22

23. 23 Questions ?