1. ASU Financial Management System Project ABOR Business & Finance Committee April 6, 2015

2. Executive Committee Morgan R. Olsen, Exec VP & CFO Joanne Wamsley, Financial Services Gordon Wishon, UTO Randy Hendrix, Pres. Workday Ed & Govt. Mike Fransden, Sr. VP Workday Prod. Mgmt. Steering CommitteeProgram Manager Core financials team Enterprise readiness team Procurement team UTO technical resources team Project Organization

3. Project Goals Implement a modern, cloud-based financial management system Consolidate key financial systems Streamline business processes Real-time data for decision making at all levels of management Build organizational readiness

4. Workday Financial management STAR planning & budget system Research & department billing & A/R systems Capital asset property system Depreciation data warehouse Advantage accounting system Catalog procurement Document management system Supplier registrationInventory systems System Consolidation

5. Project Timeline Plan 8 weeks Architect 20 weeks Configure & Prototype 24 weeks Test 20 weeks Deploy 8 weeks Post production 12 weeks Phase 1: Financial, Procurement, Grants Modules Jun. 2016 - Jan. 2018 Phase 0: Readiness Feb. 2016 - May 2016 Phase 2: Planning and Budget Sept. 2017- Jul. 2018

6. workday prime consulting provide workday expertise engagement manager functional consultants integration consultants data conversion consultants workday delivery assurance extra layer of support diagnostic review of major milestones program manager consulting develop project plans & schedules work closely with ASU project team leads and managers change mgmt. & training consultant detailed change mgmt. & training strategy work closely with ASU training staff & advisory group Project Consultants

7. Data Integration Strategy PeopleSoft HCM & Student Procurement catalogs Integrations have been cataloged Purchasing card Concur travel Other Support from Workday consultants Included in consulting agreement Work closely with ASU technical staff Integration tools Workday integration cloud MuleSoft enterprise service bus

8. Workday Security Secure Data Centers 3 located across U.S. Highly restricted physical access 24/7 monitoring: cameras at internal/external entry points Access logged and monitored Multiple layers of authentication Two-factor biometric authentication in most critical areas

9. Workday Security Application and Network Security Monitored by Workday Security Operations Center Network and host intrusion prevention systems Penetration testing Always-on auditing Encryption of data at rest and in transit Security programs and audits: ISO 27001 framework

10. Workday Security Disaster Recovery Multiple data centers in the U.S. and a site in Dublin, Ireland Failover to alternate data centers Recovery time objective is defined in the service level agreement as 12 hours Disaster recovery tests occur at least twice a year at the production data centers Workday supports over 1,000 medium-sized businesses to Fortune 50 enterprises.

11. Ownership/Access ASU contractually owns the data Contract provides time to transition system Iron Mountain Escrow

12. Questions?