1. Student Information System Request for FY11 Presentation to the UTFAB Tuesday, February 23, 2010 Chris Seng, Enrollment & Access, Christopher.Seng@Colostate.edu, 1-2596Christopher.Seng@Colostate.edu Don Hesser, Dir. Information Systems, Don.Hesser@Colostate.edu, 1-5491Don.Hesser@Colostate.edu Rusty Scott, ACNS, Rusty.Scott@ColoState.edu, 1-1046Rusty.Scott@ColoState.edu

2. SIS Project Request 2 2 Outline SIS Overview FY10 Activities FY11 Plan Request for FY11 Summary UTFAB – February 23, 2010

3. SIS Overview - Description Supports the following offices:  Academic Departments – All 53  Accounts Receivable – Student Billing  Admissions – Prospects and Applicants  CASA – Advising and Degree Audit  Catalog and Curriculum – Class Schedule  Division of Continuing Education – Credit Courses  Graduate School – All Graduate Departments  Registrar’s Office – Registration and Grades  Student Financial Services – Financial Aid UTFAB – February 23, 2010 SIS Project Request 3

4. SIS Overview – System Usage People in system – 780,484 Students Fall 2009 - 28,547 RAMweb logins, 2009 – 3,613,677 ARIESweb logins 08/09 - 705,410 Grades input for Fall 2010 - ~ 135,000 Sections Fall 2010 of classes – 6,505 Major changes processed 08/09 - 14,201 Financial Aid disbursed - ~$235,000,000 Official Academic Transcripts produced 08/09 - 37,498 Degree Audits run RAMweb and ARIESweb – 158,758 Documents imaged – 973,150 UTFAB – February 23, 2010 SIS Project Request 4

5. RAMweb Logins per Year February 23, 2010 5 UTFAB SIS SP10 Presentation

6. SIS Project Request 6 UTFAB – February 23, 2010 SIS Project Request 6 RAMweb Browser Usage – Last 30 days 270,052 visits 49 Browser/OS Combinations – 49.07% Internet Explorer/Windows (132,527) – 23.25% Firefox/Windows (62,798) – 12.29% Safari/Macintosh (33,202) – 5.74% Chrome/Windows (16,826) – 5.02% Firefox/Macintosh (15,504) –.99% Firefox/SunOS (2,661) –.84% Safari/iPhone (2,259) –.69% Firefox/Linux (1,855)

7. SIS Project Request 7 UTFAB – February 23, 2010 SIS Project Request 7 FY10 Summary of Activities Completed hiring of new Information Technology Professional for RAMweb – Eric Dailey Completed migration of ARIESweb from RamPoint portal View of “Overrides” granted for registration available ASAP bands voting support Overhaul of Graduate School information display Information sessions for faculty and advisors of student services in RAMweb Implementation of the Registration Waitlist functionality (coming next month!) New options for text messaging

8. SIS Project Request 8 UTFAB – February 23, 2010 SIS Project Request 8 FY10 Summary of Activities – page 2 Redesign hold information page Display repeat/delete information in RAMweb Display of imaged transcripts in ARIESweb for advisors Training of all web-development staff Visual Studio.Net 2008 Multiple changes to Registration Ready  E-billing integration  Opt-in for waitlist text messaging  Address and email confirmation Changes to unofficial transcript to display academic standing at end of term Banner upgrade to 8.2, COF functionality requirement

9. UTFAB – February 23, 2010 SIS Project Request 9

10. UTFAB – February 23, 2010 SIS Project Request 10

11. UTFAB – February 23, 2010 SIS Project Request 11

12. FY11 Plans Electronic request for major, minor (field of study) changes  Over 14,000 changes annually, all paper based  UG only  Workflow routing for approvals Online directory preference settings  Will allow ability to select if name, address and phone are part of online directory. Electronic grade changes for instructors Class schedule display of required materials w/ISBN # as required by new federal legislation ARIESweb changes that to provide more detail for faculty and advisors (add attributes, athlete, photo id, more) UTFAB – February 23, 2010 SIS Project Request 12

13. FY11 Plans Unofficial Transcript Changes  Add term by term cumulative GPA  Add all parts of student curriculum to unofficial, change from 3-5 the majors/minors/concentrations in the degree awarded section Change to support e-billing for Fall 2010  Email notification re: statement/bill available on RAMweb  Reg Ready change to allow 4 e-billing email addresses  New payment processor, colorado.gov UTFAB – February 23, 2010 SIS Project Request 13

14. FY11 Plans Banner System upgrades  Banner 8.3 July 2010  Banner 8.x late ‘10 or 2011 ODS upgrades  ODS 8.2, soon  2 releases in FY11 Degree Audit (DARS)  Potential upgrade in Jan 2011 U.Select upgrade – Late Spring or Summer UTFAB – February 23, 2010 SIS Project Request 14

15. Other possible changes Class Schedule rewrite – this is a major initiative; goal is to improve user interface and consolidate key schedule data on one web page Reorganize RAMweb mainpage to eliminate scrolling Add single sign-on to RamCT and other applications commonly used by students Create a graduation checklist section for UG students that are in the last term of study Many items are on the list for consideration UTFAB – February 23, 2010 SIS Project Request 15

16. UTFAB – February 23, 2010 SIS Project Request 16 SIS Project Request 16 Request for FY 11 FY 10 total of $506,166  No increase request.  Any additional costs absorbed centrally  Matched by University

17. SIS Project Request 17 UTFAB – February 23, 2010 SIS Project Request 17 Staffing for FY10, Split 50/50 5 professionals  RAMweb/Developer (2) – E&A  Middleware/Applications Developer – ACNS  Web Applications Specialist – IS  DBA (Database Administrator) – IS Student staff – E&A Critical to preserve these staff, due to cuts in other areas

18. UTFAB – February 23, 2010 SIS Project Request 18 SIS Project Request 18 UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting 2. Ability to effectively utilize the feeYour decision 3. Not funded by CFTCheck 4. Adherence to budget and accountability Your decision 5. Potential for direct student useAbsolutely 6. Effort, thought & clarity in the planYour decision 7. Quantitative usage dataSee RAMweb graphs 8. Financial co-sponsorship80% of total funded by the University 9. Central/distributed balanceYour decision 10. Cost/benefit ratioYour decision

19. SIS Project Request 19 UTFAB – February 23, 2010 SIS Project Request 19 Summary We request your continued support of the project  The UTF and student support provided the critical impetus for the project  The system is performing exceptionally well, and meeting all demands for service Thank you for your support!

20. SIS Project Request 20 UTFAB – February 23, 2010 SIS Project Request 20 Questions… are most welcome.