1. Papersmart Parliament Christine Bahr Head of Human Resource DG Interpretation & Conferences European Parliament

2. Papersmart Parliament Institutional context EP supports environmentally friendly development, commitment to contribute to CO2 emissions savings EMAS certification (Eco-management and audit scheme) Reduction of paper consumption as one target in this strategy E-Parliament programme Integration of Document Management in a new papersmart system Strengthening of matrix organisation for service excellence – creation of a single interlocutor for documents per Directorate General

3. Paper consumption in figures

4. Setting the technical context Documents for meetings online o For the meeting o For interpreters E-Committee E-Meeting Knowledge management Hardware – moving towards mobility

5. Documents online For the meeting Public access to meeting documents o http://www.europarl.europa.eu/committees/en/full-list.html http://www.europarl.europa.eu/committees/en/full-list.html E-Committee o Use the electronic versions for meetings o http://www.epintranet.ep.parl.union.eu/intranet/ep/content /parliamentary_life/committees/presentation_committees/e Committee http://www.epintranet.ep.parl.union.eu/intranet/ep/content /parliamentary_life/committees/presentation_committees/e Committee E-Meeting o Work with documents also during the meetings o http://www.europarl.europa.eu/emeeting http://www.europarl.europa.eu/emeeting o http://www.itecnet.ep.parl.union.eu/itecnet/cms/homepag e/header_programmes/left_programmes_paperless http://www.itecnet.ep.parl.union.eu/itecnet/cms/homepag e/header_programmes/left_programmes_paperless

6. For Interpreters Use of publicly and internally available resources DG INTE Intranet: Epiweb o Upload of documents including those not publically available o Direct access or via the assignment tool Pericles Web o http://www.epiweb.europarl.europa.eu/ http://www.epiweb.europarl.europa.eu/ Future development o MINA for direct access to meeting documents from assignments o “Trilogue” tools o Terminology and Named Entity extraction Documents online

7. Knowledge Management Interlink available tools Allow a combination of static and dynamic content, standard content plus personalised component Facilitate interactivity o http://www.kmportal.ep.parl.union.eu/kmportal/portal.htm# http://www.kmportal.ep.parl.union.eu/kmportal/portal.htm#

8. Governance structure At institutional level: o Institutional feeds into the highest decision-making level o EMAS Steering Committee o Interservice Group of Document Management Officers (GIDOC) At DG Interpretation & Conferences level: o Resources by interpreters for interpreters o Documentation service o Working Groups (Papersmart, KM Portal, Administrative document management)

9. Thank you!