1. COD Payment/Audit Team Checklist General Notes Each fire on EFC claim must be audited Use unit brio reports to cross reference actual costs Brio reports are broken out in this fashion: -Payroll unit index -Expenses unit index -Payroll other index -Expenses other -WPA project payroll -WPA expense Highlight/Note expense once audited Corrections will be made by unit admin Remember that this is a pre-audit for the EFC and a cross check of FEMA expenses Watch Outs Double check helicopter deductible calendar (may be charge to WPA also) WPA expenditures may have some fire expenses coded to it Other unit/district coding to fires, but not using COD unit index Travel time to and from incident Changes made to invoices need to be approved and signed by employee or contractor FEPP equipment can only charge for operating expenses (FFP all charges OK) TAKE BREAKS!: give you mind a rest from number crunching Expectations COD briefing and expectations Keep in mind that your auditing drives our EFC/FEMA & cost share reimbursements Review coding & cost share as it applies to audit/payment team Review any ‘odd’ things to watch for based on IMT notes Prepare FEMA expense spreadsheets Review EFC & IRA language Auditing Aircraft Crews Equipment Overhead Supplies/Vendors Mileage Cache -bill missing items Agreements followed and signed Update iSuite database Send corrected iSuite printout to employee or contractor to sign Need to account for outstanding costs that will affect EFC/FEMA FEMA expense spreadsheets and payroll documents located on CODnet Demobilization *Members should be released as their services are no longer needed Give us feedback: -IMT finance -Payment workload -iSuite invoices -Contractor issues -District guidance Time/Mileage Code: -see coding page

2. COD Payment/Audit Team Checklist Other Notes HELICOPTER DEDUCTIBLE Cross check which helicopter will bear the deductible cost. TRAINEES Home unit pays for trainee time and mileage unless training fund. AD PAYMENTS OT should be entered in ADTime as true time and a half. BOTTLE DEPOSITS Bottle deposits are charged to.2 NON-CONSUMABLE CACHE INVOICES Invoices to contractors for these items need to be coded to.1 SPA RESOURCES Need documentation from Salem. Keep In Mind… FILE FOLLOW-THROUGH Whenever possible, complete the file that you are working on. Don’t just make notes and leave for the district to follow-up on. As an audit/payment team member, it is expected that you will complete your tasks and document what you did. Attachments: FEMA/EFC Audit Guide, EFC Directive, EFC Claim Data, Mileage Reports, Brio Reports, Helicopter Calendar, Incident Coding, Incident Cost Summary, Incident Map, Incident Cost Shares iSuite/Cost Share WATCHOUT! National Guard deployed to Canyon Creek. OSFM on Canyon Creek already billed for support costs. DATA TO STILL ENTER INTO ISUITE None…USFS paying agency on Canyon Creek cost share. COST SHARE Costs before costs share/FEMA start are 100% USFS. Costs after cost share/FEMA are split between three projects. Repair costs being split based on jurisdiction. BLM separate cost share for Wilderness Study Areas. Resources from Canyon Creek where shared with Jerry’s Draw. ODF Fiscal FISCAL YEAR IMPLICATIONS Jones Canyon and Harper Complex both crossed fiscal years. Logistics… WORKING HOURS 0800 – 1800. Depending on workload, more time may be allotted. MEALS/SNACKS No snacks can be bought with district funds Meals are to be reimbursed through a travel claim. Lunch will be provided daily.

3. COD Payment/Audit Team Checklist Audit Team Payroll/Mileage/Travel Coding The Dalles – Cousins Inn – March 7-11 (some travel in 3/6) FEMA Tracy Wrolson (lead) 11374 95210 952041-16 Toni Chambers (lead) 11474 95210 952041-16 Dana Tenold (payroll) 11374 95210 952041-16 Linda Lee (payroll) 11374 95210 952041-16 Tina Meyers (payroll) 11474 95210 952041-16 Amanda Ogden (payroll) 11474 95210 952041-16 Millie Miller (payroll) 11474 95210 952041-16 Trisha Price (contracts) 11474 95210 952041-16 April Davis (contracts) 11474 95210 952041-16 Julie Fetsch (contracts) 11474 95210 952041-16 Gina Daly (contracts) 11474 95210 952041-16 Sharrol Pyle (contracts) 11474 95210 952041-16 Stacy Fulker (contracts) 11474 95210 952041-16 Kiel Nairnes (mileage) 11374 95210 952041-16 EFC Sherry Rose 81374 95210 952199-15 Deb Gonzales 81374 95210 952198-15 Belinda Boston 19274 95210 95199-15 Klamath Lake OM? 19274 95210 95198-15 Outstanding Costs Prineville -retardant $ -USFS $ -cost share $ expected to pay or receive -FEMA $ -previous FY fires $ John Day -retardant $ -USFS $ -cost share $ expected to pay or receive -FEMA $ -previous FY fires $ The Dalles -retardant $ -USFS $ -cost share $ expected to pay or receive -FEMA $ -previous FY fires $