1. ALTERNATE K-PREP Grades 3-12 Reading, Mathematics, Writing, Science and Social Studies KDE:OAA:DSR: 2/4/2016 1

2. TOPICS FOR DISCUSSION New for 2016  Alternate K-PREP Science Content Standards  Transition Attainment Record (TAR) Science Alignment (grade 11)  TAR no longer administered at grades 8 and 10  AAAF Review Checklist Updated Online Training System (review teacher status) Student Registration Database (SRD) Testing Windows Materials Received Attainment Tasks AAAF/ Monitoring Process for Alternate K-PREP SRD Clean-up Phase KDE:OAA:DSR: 2/4/2016 2

3. WHAT’S NEW Alternate K-PREP Science Standards are aligned to Kentucky Academic Standards (KAS) for Science. The standards were reviewed for instruction, which determined the teaching order for windows 1 and 2. Standards were expanded to better serve instruction and item development for the Alternate K-PREP Science Assessment; released in July to teachers. Transition Attainment Record had new science standards incorporated into the assessment (grade 11 only) for the 2015-16 school year. Science on the TAR is not part of accountability. KDE:OAA:DSR: 2/4/2016 3

4. WHAT’S NEW TAR no longer administered at grades 8 and 10 (ACT Explore and ACT Plan removed). Alternate Assessment and Accountability Folder (AAAF) Review Checklist updated. Scores and rankings were removed to focus on just alignment and representation of critical requirements for improvement. KDE:OAA:DSR: 2/4/2016 4

5. ALTERNATE K-PREP SYSTEMS HOME PAGE The Alternate K-PREP Systems home page include links to both the Online Training System (OTS) and the Student Registration Database (SRD). https://www.hdi.uky.edu/kapots/Default.aspx KDE:OAA:DSR: 2/4/2016 5

6. ONLINE TRAINING SYSTEM https://kaap.hdi.uky.edu/ots/OTS/MemberTools/Login.aspx KDE:OAA:DSR: 2/4/2016 6 Select under DAC Tools; Monitor Teacher Progress

7. STUDENT REGISTRATION DATABASE (SRD) https://kaap.hdi.uky.edu/SRD/LoginPage.aspx KDE:OAA:DSR: 2/4/2016 7

8. SRD - DAC ACCESS Prior to Score Entry View all teacher entries Change student information Add/remove student accounts After Score Entry Any student account change requests (moved or deleted) must be made through Kevin O’Hair. KDE:OAA:DSR: 2/4/2016 8

9. SRD (TEACHER LEVEL ACCESS) Apply student scores for both test windows 1 and 2. Enter TAR results for students in grade11 (grades 12 and 14 upon request). Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) Required information. (Note: Teachers will not have access to the SRD until a DAC or designee gives the teacher permission to do so by updating the teacher status from No to Yes) KDE:OAA:DSR: 2/4/2016 9

10. GRADECONTENT AREAS TESTED 3Reading and Mathematics 4Reading, Mathematics, Science, Writing (Editing/Mechanics) 5Reading, Mathematics, Social Studies, Writing (On-Demand) 6Reading, Mathematics, Writing (On-Demand and Editing/Mechanics) 7Reading, Mathematics, Science 8Reading, Mathematics, Social Studies, Writing (On-Demand) 9Reading 10Mathematics and Writing (On-Demand) 11Science and Writing (On-Demand), TAR 12Social Studies 10

11. TRANSITION ATTAINMENT RECORD (TAR) Assessed at grade 11 (Alternate for ACT at grade 11). One member from the Admissions and Release Committee (ARC) or the Transition Team must be trained to complete. TAR can be downloaded or printed after the quiz has been completed. Teacher may print TAR and share with members. TAR scores are submitted online. KDE:OAA:DSR: 2/4/2016 11

12. GRADE 12 TAR Available for Grade 12 students who did not meet benchmark in Reading or Mathematics Reading - 19 Mathematics – 16 No science assessment required at grade 12 Students completing the TAR at grade 12 should use the grade 11 TAR document for administration. TAR meets CCR requirements for Alternate Assessment students. KDE:OAA:DSR: 2/4/2016 12

13. GRADE 14 TAR If a student plans to stay beyond the grade 12 assessment, he/she should be coded as grade 14. Districts should NOT assign these students a Graduation Code until they age out at 21 or they officially exit the program. Grade 14 students who have not met the benchmark for the TAR may take the assessment again to assist them in meeting the required scores for CCR readiness. KDE:OAA:DSR: 2/4/2016 13

14. GRADE 14 TAR No science assessment required at grade 14 Students completing the TAR at grade 14 should use the grade 11 TAR document for administration. If you wish to provide the TAR at grade 14 the student(s) must first be registered in SRD by the district. (Grade 14 student names are not extracted from Infinite Campus for inclusion in the SRD.) KDE:OAA:DSR: 2/4/2016 14

15. KDE:OAA:DSR: 2/4/2016 15 TEST AND WINDOWCONTENT AREA and STANDARDS (St.) DATE of TESTING WINDOW Attainment Tasks Window 1 Reading Mathematics Writing Science Social Studies St. 1-3 St. 1-2 November 2 – December 11, 2015 Transition Attainment Record (Grade 11, 12 or 14) September 14, 2015 – May 27, 2016 Attainment Tasks Window 2 Reading Mathematics Writing Science Social Studies St. 4-6 St. 3-4 April 18 – May 27, 2016 SCIENCE IS NOT PART OF ACCOUNTABILITY 2015-16

16. MAKE-UP TESTS Any student who should take a make-up test and does not have full scores will receive 0’s for the missing data after June 3 unless a medical or extraordinary circumstances non-participation is approved. If a student has missed test window 1, a make-up test must be given. Please contact Kevin O’Hair and provide the following information: Reason window was missed (may include new to district, late placement in Alternate Assessment or medical conditions). When the school/district plans to administer the make-up test Confirmation that student has not tested in another district (KDE can assist with this information). KDE:OAA:DSR: 2/4/2016 16

17. NON-PARTICIPATIONS Non-Participations should be filed during the spring K-PREP window. File during same time frame as the K-PREP Non- Participations. Non-Participations should be filed early during the filing window; if a non-participation is denied there still may be time to complete an assessment. KDE:OAA:DSR: 2/4/2016 17

18. ASSESSMENT TRAINING DATES Combined Overview/Attainment Tasks (AT) Online Training available August 17 – October 23. If a teacher in your district has not completed the AT training please contact Kevin O’Hair No tasks may be administered until training has been completed. Transition Attainment Record (TAR) Online Training available September 14 – May 27. KDE:OAA:DSR: 2/4/2016 18 CLOSED

19. WINDOW 2 MATERIALS SHIPPED TO DISTRICTS WINDOW 2: (Option 1) March 28 – April 1, 2016 (Option 2) April 4 – 8, 2016 Option 1 or 2 must be selected by early March to allow time for the shipping department to make arrangements. KDE:OAA:DSR: 2/4/2016 19

20. SEATING CHARTS FOR ALTERNATE ASSESSMENT KDE:OAA:DSR: 2/4/2016 20

21. ATTAINMENT TASKS Schools receive 1 binder per school/1 binder for DAC; copies can be made of the original tasks so that adaptations to the materials can occur. District (DAC) copies should be kept until end of school year in case a make-up test is required. KDE:OAA:DSR: 2/4/2016 21

22. DESTROY MATERIALS No materials ship back from district After all tasks are administered per window, materials should be returned to the DAC or BAC. District copies are kept until end of school year. DAC should (or may assign someone to) shred all Attainment Tasks that have been administered at the school level. This process should occur at the conclusion of test windows 1 and 2. Only At School Level. KDE:OAA:DSR: 2/4/2016 22

23. AAAF REQUIREMENTS Requirements for the Alternate Assessment and Accountability Folder (AAAF) are identical to last year. AAAF Information is provided in each Alternate Assessment E-mail. District Administrators may review the contents of the AAAF as part of the monitoring process if the district so chooses. http://education.ky.gov/AA/distsupp/kprep/Pages/AltAAAF.aspx KDE:OAA:DSR: 2/4/2016 23

24. AAAF PAGE KDE:OAA:DSR: 2/4/2016 http://education.ky.gov/AA/Assessments/kprep/Pages/AltAAAF.aspx 24

25. AAAF REVIEW CHECKLIST (UPDATED) Information was shared out with teachers in early October to assist in the development of their AAAFs, along with a way for them to focus on the important areas such as standard alignment during their development. When a AAAF is reviewed the focus will be on the standard being aligned fully, partially or un-aligned. A numerical score will no longer be given. The AAAF Review Checklist was updated by KDE staff and the regional Low Incidence Consultants (LIC). The AAAF rating determined at the district level may be different from the rating provided by KDE, if the folder were to be selected for an official review. KDE:OAA:DSR: 2/4/2016 25

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27. DISTRICT MONITORING PROCESS Monitoring is not mandatory but definitely encouraged as KDE will review folders for 2015-16. Verify the following: Administration Code and Inclusion of Special Populations Training has occurred. Training completed for Combined Overview/Attainment Tasks. A signed Code of Ethics. Student assessment occurred one to one. Appropriate accommodations were provided. Instructional materials were provided (work samples for each standard). KDE:OAA:DSR: 2/4/2016 27

28. OPTIONAL DISTRICT CHECKLIST KDE:OAA:DSR: 2/4/2016 28

29. STATE MONITORING PROCESS Random selections are made by the Office of Assessment and Accountability. May ask to view a select number or all of the AAAF folders from the school or district. Review of the AAAF components will verify the materials that must be included. Insufficient evidence could result in the lowering of school/district scores. Reviews conducted in 2015 were shared with the districts via feedback provided by KDE. KDE:OAA:DSR: 2/4/2016 29

30. SRD CLEAN-UP PHASE To Eliminate Incomplete Student Accounts: Clean-up phase will occur during test window 2 (April 18-June 3, 2016). Steps to clean-up the database will be provided in early April. KDE will assist with the clean-up in areas required. KDE:OAA:DSR: 2/4/2016 30

31. SRD CLEAN-UP PHASE Student is no longer in district, moved to another KY district (ask KDE to move them). Student moved out of state before testing window begins (KDE will need to remove student if scores already exist). Student withdraws to homeschool (KDE will need to remove student if scores already exist). Student tests first window as Alternate Assessment, then is placed back on general assessment path (KDE will need to remove student if scores already exist). Students are required to complete the spring general assessment. KDE:OAA:DSR: 2/4/2016 31

32. SRD CLEAN-UP PHASE Student will have a medical or extraordinary circumstance non- participation filed for window 2 (if they are able to test window 2 then a make-up should be completed for window 1). (KDE will need to remove student if scores already exist). Any student missing scores for window 1 must complete a make- up test unless they are also unable to complete window 2 for reasons mentioned in bullet above. If circumstances occur that have not been shared please communicate reasons to KDE. KDE:OAA:DSR: 2/4/2016 32

33. KEY DATES FOR 2015-16 ALTERNATE K-PREP TESTING WINDOWS DATEEVENT March 28-April 1 Materials for test window 2 ship to districts Option 1 April 4-8 Materials for test window 2 ship to districts Option 2 April 18 Test Window 2 begins April 18 SRD for Test Window 2 opens May 27Test Window 2 ends May 27TAR administration ends June 3SRD score entry ends for Test Window 2 and TAR KDE:OAA:DSR: 2/4/2016 33