1. H OW S ECTION 511 OF THE R EHABILITATION ACT A PPLIES TO S CHOOLS AND S TUDENTS WITH D ISABILITIES February 29, 2016 3:00pm (CT) The audio for everyone is muted until the session starts

2. The Workforce Innovation & Opportunity Act of 2014 Reauthorizes the Workforce Investment Act of 1998, including the Rehabilitation Act

3. We are familiar with Section 504 Section 504 of the Rehabilitation Act is a civil rights law that prohibits discrimination on the basis of disability. This law applies to public elementary and secondary schools, among other entities.

4. Intent of the Section 511 Law Individuals with disabilities, especially youth with disabilities, must be afforded a full opportunity to prepare for, obtain, maintain, advance in, or re-enter competitive integrated employment. Copy of law, Regs, and other Section 511 documents found at: Provider Resources tab at the WWW.DHS.SD.Gov/DRS/ website.WWW.DHS.SD.Gov/DRS/

5. WIOA Core Programs & collaboration – Title I: Workforce Development System – Title II: Adult Education & literacy – Title III: Wagner-Peyser labor exchange – Title IV- Vocational Rehabilitation Section 504 Section 511

6. Key Statutorily Required Implementation Dates July 22, 2014 – Enactment January 18, 2015 – Notice of Proposed Rule Making January 22, 2016 – DOL, ED & HHS must publish Final Rules to implement WIOA (18 mos. after enactment) March 3, 2016 – Deadline for State Unified Plan July 22, 2016 - Provisions relating to subminimum wage for individuals with disabilities take effect

7. Definitions to Understand Student with a disability Youth with a disability Pre-employment Transition Services Competitive Integrated Employment Transition Services Employer Employee

8. Student with a Disability Primarily ages 16 to 21 (NOT older than 21 years of age) Once in post secondary are not considered a student with a disability regardless of age Students on a 504 plan are eligible for VR services Exceptions based on state law and DOE implementation of IDEA PETS and VR involvement do not replace the responsibilities of the school districts

9. Youth with Disabilities The term youth with a disability means an individual with a disability who: Is not younger than 14 years of age; and Is not older than 24 years of age. Congress was very clear in the Reauthorization that youth with significant disabilities must be given every opportunity to receive the services necessary to ensure the maximum potential to achieve competitive integrated employment.

10. Youth and Students Youth with disabilities Students with disabilities Youth with Disability is not younger than 14 years of age; and is not older than 24 years of age. Student with disability student with a disability who is on an IEP with includes a transition plan. student in secondary school on a 504 Plan

11. Pre-employment Transition Services PETS must be provided in conjunction with local educational agencies and must include: Job Exploration Counseling; Work-based learning experiences in an integrated environment; Post-secondary education counseling; Workplace readiness training to develop social skills & independent living skills; Instruction in self-advocacy

12. Definitions Competitive Integrated Employment – full or part-time work at minimum wage or higher, with wages and benefits similar to those without disabilities performing the same work, – and fully integrated with co-workers without disabilities, – opportunities for advancement are available similar to other employees without disabilities.

13. What is Integrated under WIOA? Both within the work unit and entire workplace, just interact with co-workers, customers, and vendors to the same extent as employees without disabilities in comparable positions. Interacting only with supervisor and CRP staff is insufficient

14. Transition Services means a coordinated set of activities for a student or youth with a disability designed within an outcome oriented process that promotes movement from school to post-school activities, including postsecondary education, vocational training, integrated employment (including supported employment), continuing and adult education, adult services, independent living, or community participation.

15. Employee SystemTerminology SchoolStudent Community Support ProviderPerson Served Vocational RehabilitationClient Section 511Employee

16. Employer SystemTerminology SchoolService Provider Community Support ProviderService Provider Vocational RehabilitationSheltered Workshop & Service Provider Section 511Employer

17. NEW MANDATES FOR STUDENTS WITH DISABILITIES From any state allotment for a fiscal year, a State must reserve not less than 15 percent of the allotted vocational rehabilitation (Title IV) funds for the provision of pre-employment transition services for students with disabilities.

18. Tracking 15% PETS 15% applies to current student in secondary school with a disability; VR can count direct services of Project Skills, Project Search, Augie Access, Other costs are parts of TSLP PETS can be to non VR Clients Considering to expand/establish self- determination trainings and trainings in school districts. Include VR Counselors time.

19. Supported Employment Need to track 50% of SE funds for youth with disabilities. Need to consider SE for youth who have natural supports SE is extended from 18 to 24 months. 48 months if the youth has intellectual disabilities.

20. Requirements of 511 Law New requirements for employers who hold special wage certificates, commonly known as 14(c) certificates, under the FLSA (29 U.S.C. 214(c)). These new requirements must be satisfied before an employer hires a youth with disabilities at subminimum wage or continues to employ individuals with disabilities of any age at the subminimum wage level. Periodic reviews of employees paid less than minimum wage. New requirements for school districts restricting subminimum wage activities for students with disabilities.

21. Who are the 14c Employers http://www.dol.gov/whd/specialemployment/

22. SECTION 511: Impact for Students with Disabilities in Secondary Education School districts may not enter into a contract or make other arrangements with an subminimum wage employer for an individual who is age 24 or younger which the work is compensated at a subminimum wage.

23. SECTION 511: LIMITATIONS ON USE OF SUBMINIMUM WAGE FOR YOUTH Youth cannot starting work in subminimum wage until the following conditions are met: Has received pre-employment transition services; Has been served or been determined ineligible by VR; Has been provided career counseling and information/referrals to other public programs that allow the experience of competitive, integrated employment.

24. SECTION 511: LIMITATIONS ON USE OF SUBMINIMUM WAGE FOR YOUTH If youth are already working in subminimum wage on July 22, 2016: If never accessed VR, should apply for VR Services; Be provided career counseling and information and referrals to other public programs that allow the experience of competitive, integrated employment; and Receive pre-employment transition services;

25. What happens when the Youth is Referred to VR Individual is found eligible and – Develops Plan for Employment – Works towards achieving competitive employment for a reasonable period of time – VR Case is closed Or Individual is found ineligible And Receives career counseling other than subminimum wage options and receives Information and Referral on other resources

26. SECTION 511: ALREADY RECEIVING SUBMINIMUM WAGE 1 st six months, VR needs to Interview, assess, counseling guidance, I & R, and make referral if necessary. Repeated 2 nd six months. Repeat annually there after. Individual/Family is to receive letter/results within 90 days. These reviews will be contracted out. Employers must maintain documentation

27. StudentYouthAdult Cannot do subminimum wage activities. Need to offer/provide Pre-Employment Transition Services. This must be documented. If subminimum wage may happen after completion of school then student must be referred to VR before completing school. Before the youth can work at subminimum wage. Must have been referred to VR. Need to offer/provide Pre-Employment Transition Services. This must be documented. Employer must maintain documentation. Would require initial and following reviews similar to adult. Can work at subminimum wage. Would require initial review within 6 months, again before 12 months and then annually. Employer must maintain documentation. Section 511 Requirements by Age Group

28. VR’s Role with Reviews & Section 511 14c Employer is responsible to make sure reviews happen and documentation is maintained. The Vocational Rehabilitation Agency’s role is to provide the reviews, documentation of reviews, provide individuals with disabilities employment information and basic career counseling. The US Department of Labor/Wage and Hour Division is the enforcing agency on compliance with the Fair Labor Standards Act and Section 511. Their website is: http://www.dol.gov/whd/workerswithdisabilities/wor kers.htm http://www.dol.gov/whd/workerswithdisabilities/wor kers.htm

29. Who Does the Reviews VR Counselors or contracted reviewers who have experience in VR and Counseling background. Reviews cannot be done by 14c employer. The State & Employers are separated into three areas. These reviewers are identified in on the Provider Resources tab at the WWW.DHS.SD.Gov/DRS/ website.WWW.DHS.SD.Gov/DRS/ Review details on April 13 2-4 (CT) video conference

30. Sioux Falls/Southeast Jim Streedbeck; jcqstree@sio.midco.net; 605-338- 4751 Agencies: Ability Building Services DakotAbilities ECCO, Inc. LifeScape SESDAC, Inc. Southeastern- Directions for Life VOA-Dakotas

31. Central/Northeast Grady Kickul; gradykickul@pie.midco.net ; 605-280-3828 Agencies: ADVANCE Aspire Inc. Community Connections Inc. Dakota Milestones Human Service Agency/New Horizons Huron Area Center for Independence LifeQuest Oahe, Inc. SDDC

32. West River Area Margie Helgeson; mapayton2@gmail.com; 605- 389-0354 Agencies: Black Hills Special Services Black Hills Works Live Center Northern Hills Training Center

33. Review Preparation Submit data to DRS at least a month before the review using Excel data form or similar data download. File saved on agency M drive in DRS folder. Email Bernie Grimme when file is saved. Do you want a conference call prior to review with staff? Communicate with Reviewer to arrange date, times and location

34. Data File 1 st Record is a sample to be deleted. Provide basic contact and demographic information. Provide Guardian information Provide wage information only for your agency as employer.

35. Is a signed release needed by the individual with a disability or their parent/guardian? No. The Section 511 Act and Regulation §397.50 addresses that the Vocational Rehabilitation agency or its contractor is authorized to engage in the review of individual documentation required to meet Section 511 requirements.

36. What to say to the Employee A new law starts in July 2016 where individuals who are paid less than minimum wage must meet with a person from the South Dakota Vocational Services to discuss your employment and provide you with information on employment options. You are welcome to have others attend this meeting such as your family members, friends or staff from your employer.

37. Who can attend the Reviews? The individual with a disability (and/or their guardian/guardian if applicable) needs to attend the review and he/she can have anyone else they choose attend the meeting. The employer can also attend the meeting if the individual agrees. However, the employer needs to understand that communication needs to occur with the individual with a disability. The individual with a disability must receive career counseling and information/referral services.

38. Arranging the Reviews Work with Reviewer 30 days after data file is sent. Prioritize Youth as these individuals may need to be referred to VR. Reviews can start July 1 st Reviewer should be able to provide documentation right after the review.

39. Documentation of PETS

40. Employers maintain documentation in their files School should maintain a copy in their files DHS-VR-259 Form found on the Provider Resources tab at the WWW.DHS.SD.Gov/DRS/ website.WWW.DHS.SD.Gov/DRS/

41. Expanding Service Capacity Grants targeting participants with whose current primary employment occurs within a segregated setting or limited work history and young adults under the age of 24 with disabilities who have limited employment experience in the community.

42. RFP #48 Increased employment services with 11.6 staff Agencies: ABS, Aspire, BHW, BHSSC, Huron ACI, Dakota Milestones, Lifescape, LifeQuest, SESDAC 1 st year results: – 34 Youth obtain employment – 30 Adults obtain employment

43. RFP #375 Starting 1/1/2016 Increased employment services with 6 staff Agencies: Advance, Community Connections, VOA, Northern Hills TC

44. RFP #392 Starting 1/1/2016 Increased employment services with 2.5 staff Agencies: Dakota Counseling, Lewis & Clark BHS, Southeastern BHS

45. Future WIOA/511 Presentations March 8 th for Community Support Providers – Webinar by Division of Developmental Disabilities March 22 – Special Education Conference presentation April 13 – webinar for Subminimum Wage Employers

46. Provider Resources tab at the WWW.DHS.SD.Gov/DRS/ websiteWWW.DHS.SD.Gov/DRS/ Bernie.Grimme@state.sd.usBernie.Grimme@state.sd.us 605-773-3195