1. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Georgia College & Career Academies CEO Meeting Understanding CCA Coding February 8, 2016 1

2. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Session Objectives At the end of this session, you should:  Understand the importance of ensuring the College and Career Academies are set up correctly in the Facilities application.  Understand the difference between a school and a program, and the data reporting expectations of each.  Have insight into data required for reporting FTE and Student Record for CCA students.  Know when to use the charter code as a valid certificate type and certificate field in CPI. 2

3. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Instructional Purpose – School or Program Instructional Usage – Charter College & Career Academy Facilities Instructional Purpose Schools Charter College & Career Academy Program Charter College & Career Academy 3 Schools vs. Programs Instructional Usage

4. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 4 Schools vs. Programs

5. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Contact the district Facilities coordinator for more information on setting up a school or program correctly. Verify the information is correct at the beginning of the school year. The list of CCAs is used to ensure the appropriate entities report data. 5 Schools vs. Programs

6. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Whether or not the entity is a school or program determines the path for sending data for state reporting. Instructional Purpose School Data is reported for students and staff by the school Program Data is reported for students back at their home school Data is reported for staff at the program 6 Data Reporting Implications

7. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data Reporting Implications for CCA Schools Staff funding, years of experience, federal reporting, Title I Comparability Teacher and staff access to LDS, Class Size, TKES/LKES Accountability, program monitoring, open records, Federal reporting Student funding, official enrollment counts FTE Student Record CPI Student Class 7 College and Career Academies

8. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data Reporting Implications for CCA Programs CCA Program Ensure student schedules, attendance, and start/end dates in the program are accurate. Provide the home school with this information for each student. Make sure the district HR department knows to report CPI for the program. Home School Ensure CCA program has reports to verify. Report data for CCA program students along with the school population. Ensure students are reported with 6 segments for FTE, if the student is enrolled full-time between the school and CCA program. 8 College and Career Academies

9. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Scenario 1: Students from multiple school systems attend your CCA program. The students are enrolled full-time between the classes taken at the high school and the CCA program. As a program, what can you do to ensure correct reporting for FTE and Student Record?  Ensure the home school has the correct schedule information. Also, let them know if the class is a block at the CCA, last two periods, or is schedule for one traditional period.  Include information on other services provided while the student is at the CCA. (EX: Special Education, etc.)  Provide the home school with attendance information and final grades for the students attending the CCA program.  Keep track of the dates the student entered and exited the CCA program this school year. 9 Data Reporting Implications for CCA Programs College and Career Academies

10. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Scenario 2: Georgia charter school educators may, or may not, be required to hold state certification depending on the policy outlined in the specific charter. If some of the teachers at the CCA do not have PSC certification, what additional information is required to report them correctly in CPI?  Report CHW as the certificate type.  Report the appropriate certificate field code to reflect the charter waiver. Note: If the teachers have PSC certificates, then report that information. The CHW certificate type is only for exceptions. 10 Data Reporting Implications for CCA Schools and Programs College and Career Academies

11. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 11 GaDOE “substitute” Certificate Type Code for CHARTER CHW = GaDOE Charter School Waiver To be combined with: GaDOE “substitute” Certificate Field Codes for CHARTER WAIVER 101 = Academic Major (Grades 6-12) - GaDOE Charter School Waiver only 102 = Course work (minimum of 21 semester hours)* - GaDOE Charter School Waiver only 103 = GACE - GaDOE Charter School Waiver only 104 = HOUSSE - GaDOE Charter School Waiver only Combinations of these codes will only be allowed for charter schools that have waivers. Data Reporting Implications for CCA Schools and Programs College and Career Academies

12. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 12 Data Reporting Implications for CCA Schools and Programs College and Career Academies Personnel Demographic Information- A Record SSN:xxxxx9935Personnel ID:00000001 Full Name:BUNKER, ARCHIEBirth Date: (mm/dd/yyyy)10/17/1965 Gender:MRace:2 Employee TypeDisplaced Staff From Personnel Demographic Information- B Record Certified Emp Basis1Classified Emp Basis0 Contract Days-Certified190Annual Work Days-Classified0 Annual Contract Salary-Certified$51,740.00Total Annual Salary-Classified$0.00 Certified YRS Experience17State Pay StepL4 Certificate Level4National CertN Termination Code0Termination Date Local Years Service11Full Time Equivalent Salary$51,740.00 Assignment Information- C Record School ID School Name Percent of Time Assignment TYPE In Field Status Certificate Type Job Code Subject Matter Certificate Field Fund Code 0103Sample High School66.0 C I T 109 400 748 00 0103Sample High School34.0 C I T 112 910 748 00 Cert LevelEffective Date Provision Flag CertificateField CodeBegin DateEnd Date 407/01/1994FT74805/20/200606/30/2014 PSC Details if available Basic Demographics Contract Information Assignments Certification Data from PSC Certificate Level

13. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data Collection Documentation http://www.gadoe.org/Pages/Home.aspx 13

14. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data Collection Documentation Data Collection Layouts, Data Element Detail, etc. per application 14

15. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org The word ‘program’ has different meanings depending on how it is used. It is important to know the context in which ‘program’ is being used to get a correct understanding of the term.  Facilities – It is used to indicate the instructional purpose for a facility entity.  Student Record – It is used to indicate a specific type of instructional program in which students were served during the school year. EX: GNETS, Alternative Education, Charter College & Career Academy, Flexible Learning Plan, and Increased Learning Time.  Financial Review – It is part of the chart of accounts that identifies specific activities. 15 Understanding Different Uses of ‘Program’

16. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org In Student Record, there is a Program level record in which the home school is to report students who attended a CCA at any point during the school year.  They must report the program type, program code, beginning date, ending date, alternate system code, and the alternate school code.  There is also an edit that checks to make sure all CCAs report data for the Program level record. E4028 - No Charter Career Academy (PROGRAM TYPE = ‘03’) data reported for Career Academy. 16 Understanding Different Uses of ‘Program’

17. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Student Record Opens February 10, 2016 Largest collection of the school year Data impacts multiple programs, reports, and federal reporting FTE, CPI, and Student Class Opens in March Final cycle for FTE and Student Class, 2 nd cycle for CPI What’s Coming Up? 17

18. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Data Collections Contact Information Wanda Jones Data Collections & Reporting Manager wajones@doe.k12.ga.us 404-657-3539 Betty Rickicki Data Collections Analyst (Student Record and CPI Contact) bettyr@doe.k12.ga.us 404-656-6011 Kathy Aspy Data Collections Analyst (GUIDE, Private School, and SR System Course Contact) kaspy@doe.k12.ga.us 404-651-5312 18 Carl Garber Data Collections Analyst (FTE, FRM, EOPA, and Student Record Contact) cgarber@doe.k12.ga.us 404-463-2326 Sharon Armour Data Collections Analyst (Student Class, Pre-ID and Teacher Class Contact) sarmour@doe.k12.ga.us 404-657-1064 Levette Williams Chief Privacy Officer/Director of Technology Management

19. Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org 19