1. 1 Chris Traylor, Executive Commissioner Vendor Information Conference Vendor Information Conference Substance Abuse Youth Prevention Expansion Services Request for Proposals No. 537-16-0004 December 30, 2015 (1:00pm– 2:30pm CST)

2. Welcome  Introductions  Edward Michel, Procurement Project Manager, Health and Human Services Commission  Esther Betts, SAP Team Lead, Prevention and Early Intervention (PEI) Division, Department of State Health Services  Norma Rios, Contract Developer, Substance Abuse Division, Department of State Health Services  Kara Salmanson, General Counsel  Michael Herman & Karen Williams, Historically Underutilized Businesses (HUB) Coordinator 2

3. Questions and Answers Please submit written questions to Edward.Michel@hhsc.state.tx.us. Please follow instructions in RFP Section 3.1 and 3.2 when submitting questions. Answers to Respondent questions will be posted on the Electronic State Business Daily (ESBD) no later than the date prescribed in Section 1.3 of the RFP 3

4. 4 HHSC on Behalf of DSHS Procurement Roles HHSC Procurement - Responsible for procurement activity HHSC Procurement - Responsible for procurement activity DSHS/SA Program - Responsible for project scope, requirements, performance, results, contract management/monitoring DSHS/SA Program - Responsible for project scope, requirements, performance, results, contract management/monitoring HUB Administrator - Responsible for HUB activity HUB Administrator - Responsible for HUB activity HHSC Legal – Ensure compliance with rules and regulations related to the contracting process HHSC Legal – Ensure compliance with rules and regulations related to the contracting process

5. Sole Point of Contact Sole Point of Contact Procurement Schedule Procurement Schedule Solicitation Access and Addendums Solicitation Access and Addendums Submission Requirements Submission Requirements Questions & Answers Questions & Answers Award Information Award Information 5 HHSC Procurement Activities

6. 6 HHSC Sole Point Contact RFP Section 1.2 Edward Michel, Procurement Project Manager HHS Procurement and Contracting Services 1100 W. 49 th Street MC 2020 Austin, Texas 78756 Office: 512.406.2611Fax: 512.406.2690 Edward.Michel@hhsc.state.tx.us

7. HHSC Sole Point Contact (cont.) All communications relating to this RFP must be directed to the HHSC Sole Point of Contact. All communications between respondents and other HHSC or DSHS staff members concerning this RFP are strictly prohibited. All communications relating to this RFP must be directed to the HHSC Sole Point of Contact. All communications between respondents and other HHSC or DSHS staff members concerning this RFP are strictly prohibited. Failure to comply with these requirements may result in proposal disqualification. Failure to comply with these requirements may result in proposal disqualification. 7

8. 8 Procurement Schedule RFP Section 1.3 RFP Release DateDecember 22, 2015 RFP Release DateDecember 22, 2015 RFP Vendor ConferenceDecember 30, 2015 RFP Vendor ConferenceDecember 30, 2015 Written Questions Due January 8, 2016 Written Questions Due January 8, 2016 Letter of Intent DueJanuary 6, 2016 Letter of Intent DueJanuary 6, 2016 Responses to Questions PostedJanuary 19, 2016 Responses to Questions PostedJanuary 19, 2016 Proposal Submission Deadline January 28, 2016 Proposal Submission Deadline January 28, 2016 Award AnnouncementFebruary 24, 2016 Award AnnouncementFebruary 24, 2016 Anticipated Contract Start DateMarch 1, 2016 Anticipated Contract Start DateMarch 1, 2016

9. Solicitation Access The Electronic State Business Daily (ESBD) is located at: http://esbd.cpa.state.tx.us/bid_s how.cfm?bidid=121875 http://esbd.cpa.state.tx.us/bid_s how.cfm?bidid=121875 9

10. RFP SECTIONS 10 Section I General Information Section II Scope of Work Section III General Instructions & Proposal Requirements Proposal Requirements Section IV HUB Participation Section V Proposal Evaluation Section VI Definitions and Acronyms

11. Submission Requirements Proposal Format & Content RFP Section 3.10 Part 1 – Business Proposal Part 1 – Business Proposal Part 2 – Financial Capacity Part 2 – Financial Capacity 11

12. 12 Submission Requirements Proposal Format & Content RFP Section 3.10 Part 1 – Business Proposal Part 1 – Business Proposal Section 1 – Executive Summary Section 1 – Executive Summary Section 2 – Corporate Background and Experience Section 2 – Corporate Background and Experience Section 3 – Project Work Plan Section 3 – Project Work Plan Section 4 – Corporate Guarantee and Bonding Section 4 – Corporate Guarantee and Bonding Section 5 – Assumptions Section 5 – Assumptions Section 6 – Appendices Section 6 – Appendices Section 7 – HUB Subcontracting Plan (HSP) Section 7 – HUB Subcontracting Plan (HSP) Section 8 – Certifications and Other Required Forms Section 8 – Certifications and Other Required Forms

13. 13 Submission Requirements (cont.) Due Date & Location Respondents must appropriately mark and deliver proposals to HHSC as specified in RFP Section 1.2. Respondents must appropriately mark and deliver proposals to HHSC as specified in RFP Section 1.2. Proposals are due to the HHSC Procurement Division no later than January 28, 2015, no later than 2:00 p.m. CST. Proposals are due to the HHSC Procurement Division no later than January 28, 2015, no later than 2:00 p.m. CST.

14. Submission Requirements Financial Capacity RFP Section 3.10, Part 2 Please pay close attention to the requirements of this RFP Section. Respondents must supply evidence of financial stability sufficient to support the requirements of this procurement and any resulting contract. 14

15. Submission Requirements Financial Capacity (cont.) Personal financial statements will not be considered in lieu of financial statements of applicant corporations, partnerships, or LLCs. 15

16. Award Information RFP Sections 1.10 – 1.12 HHSC will post all official communication regarding this RFP on the ESBD website, including the notice of award. HHSC will post all official communication regarding this RFP on the ESBD website, including the notice of award. HHSC reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof. HHSC may, in its discretion, reject any and all proposals or portions thereof. 16

17. Mission Statement Expansion of substance abuse prevention services in unserved counties Expansion of substance abuse prevention services in unserved counties Include high-risk communities comprised of rural midsized cities, military populations, and border communities Include high-risk communities comprised of rural midsized cities, military populations, and border communities 17

18. Mission Objectives To preclude the onset of the use of alcohol, tobacco, and other drugs (ATOD) by youth To preclude the onset of the use of alcohol, tobacco, and other drugs (ATOD) by youth To foster the development of social and physical environments that promote healthy and drug-free lifestyles To foster the development of social and physical environments that promote healthy and drug-free lifestyles To prevent or interrupt the onset or progression of substance use for youth and young adults who are exhibiting early signs of substance use and other related problem behaviors associated with substance use To prevent or interrupt the onset or progression of substance use for youth and young adults who are exhibiting early signs of substance use and other related problem behaviors associated with substance use 18

19. Program Types Youth Prevention Universal (YPU): designed to reach the general population, ages 6-18, without regard to individual risk factors, and are generally intended to reach a very large audience Youth Prevention Universal (YPU): designed to reach the general population, ages 6-18, without regard to individual risk factors, and are generally intended to reach a very large audience Youth Prevention Selective (YPS): target subgroups of the general population, ages 6-18, that are determined to be at-risk for substance abuse Youth Prevention Selective (YPS): target subgroups of the general population, ages 6-18, that are determined to be at-risk for substance abuse 19

20. Program Types Youth Prevention Indicated (YPI): target individuals ages 11-17, and young adults 18-21, who are experiencing early signs of substance abuse and other related problem behaviors associated with substance use Youth Prevention Indicated (YPI): target individuals ages 11-17, and young adults 18-21, who are experiencing early signs of substance abuse and other related problem behaviors associated with substance use 20

21. YPU/YPS/YPI Service Requirements Prevention Education: Prevention Education: Designed to promote and develop life skills, decision-making and problem-solving skills Designed to promote and develop life skills, decision-making and problem-solving skills Written, time-specific curriculum, based on proven, effective principles Written, time-specific curriculum, based on proven, effective principles Extensive interaction between the facilitator and the participants Extensive interaction between the facilitator and the participants 21

22. YPU/YPS/YPI Service Requirements Information Dissemination: Information Dissemination: Provides awareness and knowledge of Alcohol, Tobacco, and Other Drugs (ATOD) use, abuse, and addictions Provides awareness and knowledge of Alcohol, Tobacco, and Other Drugs (ATOD) use, abuse, and addictions Brochures, pamphlets, resource directories, literature, information about available resources Brochures, pamphlets, resource directories, literature, information about available resources Alcohol and Other Drugs (AOD) presentations: 30 minutes Alcohol and Other Drugs (AOD) presentations: 30 minutes Minors and tobacco presentations: 30 minutes Minors and tobacco presentations: 30 minutes 22

23. YPU/YPS/YPI Service Requirements Alternative Activities: AOD & Tobacco Alternative Activities: AOD & Tobacco Encourage and foster bonding with peers, family, and community Encourage and foster bonding with peers, family, and community Opportunity to take part in educational, cultural, recreational and work-oriented substance-free and tobacco-free activities Opportunity to take part in educational, cultural, recreational and work-oriented substance-free and tobacco-free activities 30 minutes 30 minutes 23

24. AOD Alternative Activity Examples Activities and games that teach leadership skills, and promote team-building and peer-bonding Activities and games that teach leadership skills, and promote team-building and peer-bonding Cultural awareness activities designed to increase knowledge of heritage and/or other cultures Cultural awareness activities designed to increase knowledge of heritage and/or other cultures Community Service Project Community Service Project Arts and Crafts activities Arts and Crafts activities AOD poster contests AOD poster contests Sport activities that promote team-building and peer bonding such as basketball, soccer, baseball, etc. Sport activities that promote team-building and peer bonding such as basketball, soccer, baseball, etc. Red Ribbon and related activities Red Ribbon and related activities 24

25. Tobacco Alternative Activity Examples Activities and games that teach leadership skills, and promote team-building and peer-bonding Activities and games that teach leadership skills, and promote team-building and peer-bonding Community Service Project Community Service Project Sport activities that promote team-building and peer bonding such as basketball, soccer, baseball, etc. Sport activities that promote team-building and peer bonding such as basketball, soccer, baseball, etc. The Store Alert Project The Store Alert Project Tobacco-Free Kids Day Tobacco-Free Kids Day World Tobacco-Free Day World Tobacco-Free Day Great American Smoke out (GASO) Great American Smoke out (GASO) 25

26. YPU/YPS Service Requirements Problem Identification and Referral Problem Identification and Referral Designed to ensure the participant and/or family member is provided with information and resources to access support services Designed to ensure the participant and/or family member is provided with information and resources to access support services Medical services, substance abuse or mental health services, housing assistance, financial assistance to pay electric bills, contact information to the local food bank or other social services Medical services, substance abuse or mental health services, housing assistance, financial assistance to pay electric bills, contact information to the local food bank or other social services 26

27. YPI Problem Identification & Referral Indicated Prevention Screening: Screening for risk factors that provide warning signs for ATOD use and protective factors in five domains: individual, family, school, peer relationships, community Indicated Prevention Screening: Screening for risk factors that provide warning signs for ATOD use and protective factors in five domains: individual, family, school, peer relationships, community Referrals Referrals Follow up Follow up 27

28. YPU/YPS Service Requirements Community-Based Process: Community-Based Process: Establish formal linkages with other service providers to build a continuum of substance abuse services in the community Establish formal linkages with other service providers to build a continuum of substance abuse services in the community Member of an ATOD coalition in the area Member of an ATOD coalition in the area Written agreements Written agreements 28

29. YPU/YPS Service Requirements Environmental and Social Policy: Environmental and Social Policy: Establishing and/or changing written and unwritten standards, codes, and attitudes within the community Establishing and/or changing written and unwritten standards, codes, and attitudes within the community Work of a local ATOD coalition and minors and tobacco presentations Work of a local ATOD coalition and minors and tobacco presentations Document active membership in a coalition Document active membership in a coalition 29

30. Historically Underutilized Business (HUB) Requirements

31. - 31 - Requirements HUB PARTICIPTATION REQUIREMENTS The goal for this solicitation is: Responding entities must choose an HSP method and provide proper, and complete documentation. A Notification to solicit HUBs is preferred to be in writing. Review attached HSP Checklist for assistance. To meet eligibility requirement for HUB certification you must be: For Profit, 51% owned by an Asian Pacific American, Black American, Hispanic American, American Women, Native American and/or Service Disabled Veteran who reside in Texas and actively participate in the control, operations and management of the company’s affairs. Definitions: Respondent – a person that submits a response – go to CPA website: Rule 20.11, (24), that is posted on ESBD or other websites, providing a bid for the entire project. Subcontractor – firm providing Respondent with bid – go to CPA website: Rule 20.11, (27) for a particular scope or portion of the solicitation including supplies. Responses that do not include a complete HSP shall be Rejected pursuant to Texas Gov’t Code §2161.252(b).

32. - 32 - HUB SUBCONTRACTING PLAN (HSP) METHODS & REQUIREMENTS Respondent Information Respondent Company Information List of Subcontractors + percentage Good Faith Effort – Attachment A when using all certified HUB’s for project, or meeting or Exceeding the HUB goals Self Performing Justification Good Faith Effort – Attachment B use when HUB total does not meet or exceed HUB goals HUB Subcontracting Opportunity Notification form (optional) Progress Assessment Report Method IIMethod IIIMethod IVMethod VMethod I HSP Submission Requires HSP Methods

33. - 33 - HSP Method Options Method I 100 % of your subcontracting opportunities will be performed using only HUB vendors; Method II Method utilizes HUB protégé (HUB only) for one or more of the subcontracting opportunities. Which is an approved M/P relationship by a state agency and posted on CPA’s website. Method III Method utilizes HUB’s and Non-HUB’s to perform the subcontracting work identified and the HUB goal identified in the solicitation is met or exceeded. Method IV Method utilizes HUB’s and Non-HUB’s to perform the subcontracting work identified and the HUB goal identified in the solicitation is not met or exceeded. Method V Respondent intends to self-perform all of the work utilizing their own resources, equipment, materials, supplies, transportation, delivery and employees. All Methods Require respondent information, company name and requisition number, plus subcontracting intentions and affirmation signature. HSP SUBMISSION METHODS

34. - 34 - HSP Method Options All Methods Require Respondent, Company and Requisition information, plus subcontracting intentions and affirmation signature. (Note: Please be sure to thoroughly read page 3 section 4 of the HSP) HSP SUBMISSION METHODS

35. - 35 - HUB SUBCONTRACTING PLAN – RESPONDENT PLANNING ON SUBCONTRACTING This page is for subcontracting opportunities identified by the scope of work. Place subcontracting opportunity description, percentage of the contract expected to be subcontracted to HUBs and Non- HUBs in correct column. 3. Subcontracting Opportunities 2. Respondent’s Subcontracting Intentions 1. Respondent Name/ Req. Number 1 2 3

36. - 36 - 3. Subcontractor Selection 2. Subcontracting Opportunity 1. Respondent Name/ Req. Number Identify: Company Name Texas Certified HUB (Y) or (N) (note: VID # is required, for HUB and Non-HUB. Do not enter Social Security Numbers). Texas VID or Federal EIN # Number Percentage Dollar Amount HSP ATTACHMENT A – IF USING METHOD I OR III (required for each subcontracting opportunity listed) 1 2 3

37. - 37 - HSP ATTACHMENT B – IF USING METHOD II (required for each subcontracting opportunity listed) 3. Mentor Protégé Program (check yes) 2. Subcontracting Opportunity Description 1. Respondent Name/ Req. Number Complete section B2: if the respondent is participating in a Mentor Protégé Program please complete section B1 and B2 for each sub- contracting opportunity. 1 2 3

38. - 38 - HSP ATTACHMENT B – IF USING METHOD IV (required for each subcontracting opportunity listed) 3. Subcontractor Written Notification 2. Subcontracting Opportunity Description 1. Respondent Name/ Req. Number Complete form documenting contact information for each subcontracting opportunity listed. List (3) three certified HUBs and (2) two Trade Organizations or Development Centers for each subcontracting opportunity listed. Provide Supporting documentation (email, fax, etc.). Contact potential bidders with a minimum of 7 Working days. The initial day of notification is Considered to be “day zero”. 1 2 3

39. - 39 - HSP ATTACHMENT B – IF USING METHOD II OR IV (required for each subcontracting opportunity listed) 3. Subcontractor Selection Name Identify: Company Name Texas Certified HUB (Y) or (N) (note: VID # is required, for HUB and Non-HUB. Do not enter Social Security Numbers). Texas VID or Federal EIN # Number Percentage Dollar Amount (please provide justification if Non-HUB subcontractor is not selected) 2. Subcontracting Opportunity Description 1. Respondent Name/ Req. Number 1 2 3

40. - 40 - Method V Requires Respondents, Company, Requisition information, subcontracting intentions, page 3 “Self Performing Justification and affirmation signature. HSP if using Method V 1. Respondent Name/ Req. Number 2.Subcontracting Intentions 3.Self Performing Justification 1 2 3 4. Affirmation Signature 4

41. - 41 - HSP REMINDERS Documentation is also a key to a successful HUB Subcontracting Plan. The Respondent must submit documentation to the HUB Program Office with their initial response to demonstrate that a Good Faith Effort was made in the process of developing and submitting an HSP. Examples include : 1.Read Receipt from email 2.Fax Log 3.Certified Letter Supporting Documentation for Method IV Communication Changes to the HSP are not allowed by the Respondent, until after Contracts are awarded. The HUB Program Office must be notified immediately and in advance in order to receive approval of the HUB Subcontracting Plan. The HUB Program Office will contact the awarded contractor requesting their participation in a Post Award Meeting once the contract has been awarded.

42. - 42 - POST AWARD REMINDERS Prime Contractor Progress Assessment Report Required Monthly with All Pay Request. List All Sub-contractors payments (HUBs and Non-HUBs). Required even if you are Self-Performing all the work. Send notification to subcontractors within 10 days of the award and Email a copy to the HUB Program Office at HHSCHUB@hhsc.state.tx.us

43. Texas Health and Human Services Commission (HHSC ) Procurement and Contracting Services (PCS) Questions Submittal Followed by Break 43

44. Questions and Answers 44

45. Questions and Answers All questions must be submitted in writing to the Procurement Manager at: Edward.Michel@hhsc.state.tx.us Reminder: All additional questions, requests for clarification, etc., are due in writing no later than January 8, 2016. 45

46. Closing Comments  Appendix O, Proposal Table of Content and Checklist, is a tool to help Respondents prepare their proposal submission.  Respondents are responsible for meeting the RFP requirements, including any addenda.  Respondents must check the ESBD frequently for any new amendments that may have been added to this solicitation.  This Power Point presentation, Attendee List, and Vendor Questions/DSHS Responses will be posted to the ESBD. 46

47. 47 Thanks for Your Interest & Participation!