1. ARIZONA ENGLISH LANGUAGE LEARNER ASSESSMENT AZELLA REASSESSMENT TRAINING FOR TEACHERS Section 1

2. NAVIGATING THE COURSE TAD SECTION 1 ARIZONA DEPARTMENT OF EDUCATION

3. OVERVIEW OF THE AZELLA TRAINING Test Administration Staff Test Security Test Administration Materials Pre-Administration Preparation Test Administration Overview Domain-Specific Preparation Special Testing Situations Testing Incidents Returning tests Test Results Overview of AZELLA Who Takes The Reassessment Test Test Security

4. SECTION 1 What is AZELLA? What is AZELLA? Who takes the AZELLA Reassessment Test? Who takes the AZELLA Reassessment Test? Test Security Test Security

5. WHAT IS AZELLA? AzELLA Arizona English Language Learner Assessment Aligned to ELP standards Assesses English language proficiency Determines entry for and exit from ELL program services Five different test levels/stages Four domains assessed: Listening, Reading, Writing, Speaking

6. AZELLA TEST PURPOSE Placement Test Identify students who need English language services Appropriate instructional classroom placement for the current school year Reassessment Test Progress of English language acquisition Appropriate instructional classroom placement for the following school year

7. AZELLA STAGES Stage IStage IIStage IIIStage IVStage V KindergartenGrades 1 & 2 Grades 3, 4, & 5 Grades 6, 7, & 8 Grades 9, 10, 11, & 12

8. WHO TAKES THE AZELLA REASSESSMENT TEST?

9. STUDENTS REQUIRED TO TAKE THE AZELLA REASSESSMENT Students receiving ELL services Students with a Parent Withdrawal Form, who have not yet received an Overall Proficiency Level score of Proficient according to the student’s SDELL 70 Report on the Common Logon

10. FLUENT ENGLISH PROFICIENT STUDENTS (FEP1 & FEP2) NO NO Fluent English Proficient (FEP) students are to be administered the Reassessment Test For guidance on monitoring FEP Students please refer to http://www.azed.gov/assessment/azella/english-language-learners/files/2013/06/sample- two-year-monitoring-form-for-fep-students-english-revised-may-2013.docx

11. STAGE I - KINDERGARTEN Beginning Spring 2015, Only kindergarten students who qualify for ELL services will participate in the Spring AZELLA Reassessment. Which kindergarten students need to be reassessed in Spring?

12. TEST SECURITY School Level Security Agreement Must stay on file at site level for 6 years TCM

13. ARIZONA ENGLISH LANGUAGE LEARNER ASSESSMENT Section 2 AZELLA REASSESSMENT TRAINING

14. SECTION 2 Test Administration Staff Test Administration Staff Test Security Test Security Test Administration Materials Test Administration Materials Pre-Administration Preparation Pre-Administration Preparation Test Administration Overview Test Administration Overview Domain-Specific Preparation Domain-Specific Preparation

15. TEST ADMINISTRATION STAFF

16. TEST ADMINISTRATORS AND PROCTORS Trained in correct test administration protocol and security procedures Employed by district or charter Proficient in English Testing Team for Kindergarten Only TAD

17. TEST ADMINISTRATORS AND PROCTORS TAD Test Administrators and Proctors need to know: Test security procedures Test administration procedures Use of Pre-ID Labels Student demographic data Unexpected or unusual situations Test Security Agreement form

18. TEST SECURITY

19. TEST SECURITY PROTOCOL TAD Violations of Test Security Disclosure and/or discussion of any content before, during, or after the test administration Students accessing and sharing test prior to administration Reading aloud more than test administration directions Influencing or changing students’ answers Duplication of any of the test materials Failure to return all test materials Unreported violations

20. TESTING ADMINISTRATION MATERIALS

21. Testing Materials Provided by the School Sharpened No. 2 pencils with erasers (no mechanical pencils) Pencil sharpener or additional pencils “Testing – Do Not Disturb” signs CD player or computer Blank or lined scratch paper DVD player or computer Landline speaker telephone(s) SCHOOL-PROVIDED MATERIALS TCM

22. STATE-PROVIDED MATERIALS TCM Listening CD & Demonstration DVD When not in use, all State Provided materials must by kept in secure, locked storage. Test Administrators Directions (TAD) Test Coordinator Manuals (TCM) Student Test Books, Speaking Test Books, Student Answer Documents for Stages III, IV, & V Materials Inventory Sheet

23. PRE-ADMINISTRATION PREPARATION

24. PRE-ID LABELS ADE will provide Pre-ID Labels for students expected to participate in the Spring AZELLA Reassessment based on ELL enrollment in SAIS as of November. The following criteria determines which students get a Pre-ID Label: Students identified as having an ELL need Students withdrawn from ELL services by parent request Pre-ID Label Not all students who need to be reassessed will receive a Pre-ID Label.

25. STUDENT DEMOGRAPHIC DATA Use leading zeroes for SAIS IDs fewer than 8 digits Name and birth date MUST match what appears on your test list TAD For students without a Pre-ID Label, complete the demographic data information on the back of the Test Books (Stages I and II) or Answer Documents (Stages III-V) Student grade must be filled in Student PERM ID must be filled in for EVERY student

26. TEST ADMINISTRATION OVERVIEW

27. ADMINISTRATION ORDER AND TIMES One-Day Test Administration –Two-Days Test Administration The test, one-day or two-days administration, must be administered in the following order: Session 1: Listening Session 2: Reading Session 3: Writing Session 4: Speaking Session 1: Listening Session 2: Reading Session 3: Writing Session 4: Speaking Breaks must be provided between sessions. Students must be allowed to complete the test. Day 1 Day 2 Day 1 TAD

28. ADMINISTRATION ORDER AND TIMES TAD

29. PREPARING TESTING ROOM A comfortable environment Quiet and distraction-free No visual aids visible TAD

30. UNIVERSAL TEST ADMINISTRATION CONDITIONS Small group or 1-on-1 testing, or testing in a separate location Seating location or sitting at special furniture A familiar Test Administrator Special pencil or grip Glasses, magnification, color overlays, and special lighting Hearing aid and amplification devices Wearing noise buffers after the scripted directions have been read (for the Reading and Writing sections) Repeat of scripted directions Answering questions about scripted directions TAD

31. MONITOR STUDENT TESTING Test Administrators and Proctors should: Supervise the room at all times Answer student questions that pertain only to the clarification of test administration directions Verify that students are marking their answers or writing their responses in the proper locations TAD

32. Current AZELLA materials only TESTING PRECAUTIONS TAD Keep Answer Documents intact Graphite-based No. 2 pencils only No correction fluid Do not return contaminated materials Do not allow students to mark on the timing marks No loose paper in Answer Documents No glue, sticky notes, tape, or staples No photocopies

33. UNACCEPTABLE RESOURCES No personal electronic devices! TAD Remove unacceptable devices if observed and allow testing to continue.

34. STUDENTS WHO HAVE TO LEAVE May only leave one-at-a-time Test materials must be collected upon exit Must be allowed to finish testing upon return TAD

35. DISRUPTIVE STUDENTS TAD Disrupts testing Refuses to participate Receives help from others Unacceptable classroom behavior Separate the disruptive student and, if at all possible, allow him or her to continue testing in a different location.

36. DOMAIN-SPECIFIC PREPARATION TESTING SESSION 1: LISTENING

37. TESTING SESSION 1 – LISTENING 2 available resources: Listening CD Downloading the Listening audio file PearsonAccess > Support > Downloads > Right-click Listening audio file Secure file

38. TESTING SESSION 1 – LISTENING The CD and/or Audio Recording MUST match the Stage listed on the Test Book and/or Answer Document! TAD OK ! Download audio files in PearsonAccess

39. TESTING SESSION 2: READING DOMAIN-SPECIFIC PREPARATION

40. TESTING SESSION 2 – READING TAD There are no specific preparations for the Reading session.

41. DOMAIN-SPECIFIC PREPARATION TESTING SESSION 3: WRITING

42. TESTING SESSION 3 - WRITING Scratch paper – lined or unlined for Stages II - V Extra sharpened #2 pencils with erasers TAD

43. TESTING SESSION FOUR: SPEAKING DOMAIN-SPECIFIC PREPARATION

44. TESTING SESSION 4 – SPEAKING TAD Test your DVD player or computer Demonstration video ready to play Check telephone connection and speaker volume

45. TESTING SESSION 4 – SPEAKING TAD Speaking Demonstration Video Demonstration video DVD Download from PearsonAccess Shown individually or in groups

46. TESTING SESSION 4 – SPEAKING TAD Individual Practice Session Test Administration Directions Student Test Book Speaking Test Books Test Administrators Directions (TAD)

47. TESTING SESSION 4 – SPEAKING TAD Speaking Test Speaking Test Book Student’s Test Book (Stages I and II) Student’s Answer Document (Stages III-V) Student’s Lithocode Do NOT mark in the blue area! Wait for the beep!

48. TESTING SESSION 4 – SPEAKING TAD Tips for a Successful Speaking Test Students should: Leave the telephone alone Refrain from making unnecessary noises Remain still during the test Speak in a clear voice Test Administrators should: Remain quiet during the test Use hand gestures to communicate with the student

49. RETAKING THE SPEAKING TEST In the rare occurrence that the call is interrupted due to technical issues, fire alarms, or other emergencies, students may retake the Speaking test. If something disrupts the testing:  Hang up  Call the testing phone number  Enter the lithocode  Begin the test over again TAD

50. REUSING A LITHOCODE Feb. 28, 2015 Ms. Smith  Date and time interruption occurred 2/28 1:35 pm DS 3/5 Do NOT mark or write in the blue area or over the black marks on the edges! If the Speaking Test is interrupted, document the following:  New date of Speaking Test administered  Test Administrator’s initials  The nature of the interruption – announcements went off

51. AZELLA REASSESSMENT TRAINING Section 3 ARIZONA ENGLISH LANGUAGE LEARNER ASSESSMENT

52. SECTION 3 Special Testing Circumstances Special Testing Circumstances Testing Incident Reports Testing Incident Reports Returning tests Returning tests Test Results Test Results

53. SPECIAL TESTING CIRCUMSTANCES

54. NEWLY ARRIVED PHLOTE/ELL STUDENTS Students who take a Placement Test… On or Before December 31 are given a Spring Reassessment Test On or After January 1 are NOT given a Spring Reassessment

55. TESTING INCIDENT REPORT

56. FILE AN INCIDENT REPORT IN THE EVENT OF: Student Incidents Cell phone usage Other electronic device Cheating Administration Errors Student not eligible to test Incorrect administration of test Inappropriate accommodations Located at www.azed.gov/assessment/azellawww.azed.gov/assessment/azella

57. RETURNING TESTS

58. BEFORE RETURNING TESTS Sort tests by grade/teacher/last name Make sure all demographic info is filled out for every student that does not have a Pre-ID label Make sure Perm ID is filled out for EVERY student Check bubbling in all tests Make sure every section of the test is completed Check for and erase any stray marks on tests Tests missing demographic info and not checked for stray marks will be returned to the school for correction

59. TEST RESULTS

60. WHEN WILL RESULTS BE AVAILABLE?