1. © 2008 Prentice HallAppendix A -1 Introduction to Project Management Appendix Microsoft Project Tutorial Information Systems Project Management: A Process and Team Approach, 1e Fuller/Valacich/George

2. © 2008 Prentice HallAppendix A -2 Microsoft Project Widely used for project management tasks in a variety of industries Retains much of the MS Office “look & feel” Trial version available

3. © 2008 Prentice HallAppendix A -3 What is a Project? “A planned undertaking of related activities to reach an objective that has a beginning and an end.” * * Project Management Institute

4. © 2008 Prentice HallAppendix A -4 Basic MS Project Steps Set project start date Configure general working days/times for project Build WBS through entering project tasks Identify task dependencies and durations Determine the critical path Identify resources Define working times for resources Assign resources to tasks Set baseline plan Begin tracking; check progress; make adjustments Report progress

5. © 2008 Prentice HallAppendix A -5 MS Project 2003 (Figure A.1)

6. © 2008 Prentice HallAppendix A -6 Microsoft Opening Screen & Selected Elements (Figure A.2)

7. © 2008 Prentice HallAppendix A -7 Project with Getting Started Pane Closed (Figure A.3)

8. © 2008 Prentice HallAppendix A -8 Help Menu (Figure A.4)

9. © 2008 Prentice HallAppendix A -9 MS Project Help Pane (Figure A.5)

10. © 2008 Prentice HallAppendix A -10 Online Content Settings (Figure A.6)

11. © 2008 Prentice HallAppendix A -11 More Online Content Options (Figure A.7)

12. © 2008 Prentice HallAppendix A -12 Location of Demonstrated Project Data In Microsoft Project 2003 Click:  FILE – NEW – ON MY COMPUTER  PROJECT MANAGEMENT tab  Scroll down and click on the SOFTWARE DEVELOPMENT template

13. © 2008 Prentice HallAppendix A -13 New Project Pane (Figure A.8)

14. © 2008 Prentice HallAppendix A -14 Project Template Dialog Box (Figure A.9)

15. © 2008 Prentice HallAppendix A -15 Microsoft Project View Menu (Figure A.10)

16. © 2008 Prentice HallAppendix A -16 Calendar View (Figure A.11)

17. © 2008 Prentice HallAppendix A -17 Network Diagram View (Figure A.12)

18. © 2008 Prentice HallAppendix A -18 More Views (Figure A.13)

19. © 2008 Prentice HallAppendix A -19 Project Guide Toolbar View (Figure A.14)

20. © 2008 Prentice HallAppendix A -20 Opening the Task Pane (Figure A.15)

21. © 2008 Prentice HallAppendix A -21 Set Date to Schedule From (Figure A.16)

22. © 2008 Prentice HallAppendix A -22 Project Working Time 5 Step Process 1.Select appropriate calendar 2.Specify specific work days and times 3.Identify non-working time 4.Select specific number of hours per day, the number of hours per week, and the number of days per month 5.Verify and save

23. © 2008 Prentice HallAppendix A -23 Project Working Times – Step 1 (Figure A.17)

24. © 2008 Prentice HallAppendix A -24 Project Working Times – Step 2 (Figure A.18)

25. © 2008 Prentice HallAppendix A -25 Project Working Times – Step 3 (Figure A.19)

26. © 2008 Prentice HallAppendix A -26 Project Working Times – Step 3 (cont.) (Figure A.20)

27. © 2008 Prentice HallAppendix A -27 Project Working Times – Step 3 (cont.) (Figure A.21)

28. © 2008 Prentice HallAppendix A -28 Project Working Times – Step 4 (Figure A.22)

29. © 2008 Prentice HallAppendix A -29 Project Working Times – Step 5 (Figure A.23)

30. © 2008 Prentice HallAppendix A -30 Task Entry Process 1.Enter the project’s specific tasks a.Import Wizard b.Milestones 2.Create summary tasks 3.Identify subtasks 4.Generate WBS codes

31. © 2008 Prentice HallAppendix A -31 Enter Tasks (Figure A.24)

32. © 2008 Prentice HallAppendix A -32 Starting a WBS (Figure A.25)

33. © 2008 Prentice HallAppendix A -33 Inserting a Row for Summary Task (Figure A.26)

34. © 2008 Prentice HallAppendix A -34 Entering the Summary Task Name (Figure A.27)

35. © 2008 Prentice HallAppendix A -35 Indenting Subtasks (Figure A.28)

36. © 2008 Prentice HallAppendix A -36 Continuing Summary Tasks (Figure A.29)

37. © 2008 Prentice HallAppendix A -37 Indented Summary Task (Figure A.30)

38. © 2008 Prentice HallAppendix A -38 Outdented Summary Task (Figure A.31)

39. © 2008 Prentice HallAppendix A -39 Indenting “Testing” Subtasks (Figure A.32)

40. © 2008 Prentice HallAppendix A -40 WBS Code Definition Dialog (Figure A.33)

41. © 2008 Prentice HallAppendix A -41 Setting the WBS Numbering Format (Figure A.34)

42. © 2008 Prentice HallAppendix A -42 Inserting WBS Column (Figure A.35)

43. © 2008 Prentice HallAppendix A -43 WBS with Codes Showing (Figure A.36)

44. © 2008 Prentice HallAppendix A -44 Task Scheduling Set durations for each task Identify task dependencies –Finish-to-Start –Start-to-Start –Finish-to-Finish –Start-to-Finish Set specific task deadlines or constraints Identify the project’s critical path(s)

45. © 2008 Prentice HallAppendix A -45 Setting Task Durations (Figure A.37)

46. © 2008 Prentice HallAppendix A -46 WBS with Task Duration Set (Figure A.38)

47. © 2008 Prentice HallAppendix A -47 Setting Task Dependencies (Figure A.39)

48. © 2008 Prentice HallAppendix A -48 More Dependencies (Figure A.40)

49. © 2008 Prentice HallAppendix A -49 Task Dependencies Set (Figure A.41)

50. © 2008 Prentice HallAppendix A -50 Deadline Set for Summary Task (Figure A.42)

51. © 2008 Prentice HallAppendix A -51 Constraints (Figure A.43)

52. © 2008 Prentice HallAppendix A -52 Gantt Chart Wizard – Critical Path (Figure A.44)

53. © 2008 Prentice HallAppendix A -53 Critical Path Tasks Font Color (Figure A.45)

54. © 2008 Prentice HallAppendix A -54 Critical Path (Figure A.46)

55. © 2008 Prentice HallAppendix A -55 Assigning Resources 1.Identify individuals, equipment or materials assigned to project 2.Enter resources 3.Identify individual working times associated with resources that are different from project’s normal working time 4.Assign resources to specific tasks

56. © 2008 Prentice HallAppendix A -56 Resource Pane (Figure A.47)

57. © 2008 Prentice HallAppendix A -57 Specify Resources Screen (Figure A.48)

58. © 2008 Prentice HallAppendix A -58 Adding Resources (Figure A.49)

59. © 2008 Prentice HallAppendix A -59 Adding the Type Column (Figure A.50)

60. © 2008 Prentice HallAppendix A -60 Adding the Material Label Column (Figure A.51)

61. © 2008 Prentice HallAppendix A -61 Changing Resource Type (Figure A.52)

62. © 2008 Prentice HallAppendix A -62 Resource Working Time – Step 1 (Figure A.53)

63. © 2008 Prentice HallAppendix A -63 Resource Working Time – Step 2 (Figure A.54)

64. © 2008 Prentice HallAppendix A -64 Resource Working Time – Step 3 (Figure A.55)

65. © 2008 Prentice HallAppendix A -65 Resource Working Time – Step 4 (Figure A.56)

66. © 2008 Prentice HallAppendix A -66 Resource Working Time – Step 5 (Figure A.57)

67. © 2008 Prentice HallAppendix A -67 Assigning Resources (Figure A.58)

68. © 2008 Prentice HallAppendix A -68 Adding Resources to a Task that has Already Been Assigned (Figure A.59)

69. © 2008 Prentice HallAppendix A -69 Resource Graph View (Figure A.60)

70. © 2008 Prentice HallAppendix A -70 Resource Usage View (Figure A.61)

71. © 2008 Prentice HallAppendix A -71 Project Tracking 1.Save baseline plan 2.Determine and set tracking method a.“Always track by entering the Percent of Work Completed” b.“Always track by entering the Actual Work Done and Work Remaining” c.“Always track by entering the hours of work done per time period” 3.Enter project’s progress 4.Check progress 5.Make changes

72. © 2008 Prentice HallAppendix A -72 The Track Pane (Figure A.62)

73. © 2008 Prentice HallAppendix A -73 Saving the Baseline Plan (Figure A.63)

74. © 2008 Prentice HallAppendix A -74 Other Options for Saving the Baseline Plan (Figure A.64)

75. © 2008 Prentice HallAppendix A -75 Setup Tracking Pane (Figure A.65)

76. © 2008 Prentice HallAppendix A -76 Tracking Progress by Percentage of Work Completed (Figure A.66)

77. © 2008 Prentice HallAppendix A -77 Tracking Progress by Entering Actual Work Done (Figure A.67)

78. © 2008 Prentice HallAppendix A -78 Tracking Progress by Entering Number of Hours Worked (Figure A.68)

79. © 2008 Prentice HallAppendix A -79 Checking Progress (Figure A.69)

80. © 2008 Prentice HallAppendix A -80 Making Changes (Figure A.70)

81. © 2008 Prentice HallAppendix A -81 Tracking Gantt Chart View (Figure A.71)

82. © 2008 Prentice HallAppendix A -82 Reporting the Project’s Progress Select the appropriate view or report Customize report Print report

83. © 2008 Prentice HallAppendix A -83 Options in the Views and Reports Pane (Figure A.72)

84. © 2008 Prentice HallAppendix A -84 Reports Dialog Box (Figure A.73)

85. © 2008 Prentice HallAppendix A -85 Reports to Choose From (Figure A.74)

86. © 2008 Prentice HallAppendix A -86 Earned Value Report (Figure A.75)

87. © 2008 Prentice HallAppendix A -87 Questions?