1. Student Support Services Department and Data & Accountability MARRIUS PETTIFORD & SONYA STEPHENSJUNE 2015 Cohort Graduation Rate (CGR) Process

2. Outcome By the end of this presentation, High School Principals will have an opportunity to provide input on the CGR Process prior to training and implementation

3. Why is a CGR Process Needed? Strategic Goal-Annually graduate 95% of our students Review of data indicated over 350 students with unknown exit codes counted against the District’s graduation rate A survey of high schools revealed the need for a consistent process

4. Taskforce Members Marrius Pettiford, Senior Director, CaSS Sonya Stephens, Senior Director, Data & Accountability Drew Cook, Senior Director, High School Programs Darlene Johnson, Director of School Social Work Crystal Reardon, Director of School Counseling Roger Regan, Senior Administrator, Data & Accountability Anita Reeves, Registrar, Leesville HS Elizabeth Stevenson, AP, Knightdale Kimberly O’Hara, Data Manager, Heritage HS Lynn Moore, Dean, Holly Springs HS Mark Savage, Principal, Heritage HS (Reviewer) Anthony Muttillo, Principal, Leesville HS (Reviewer) Denise Tillery, Senior Director, Intervention Services Michelle Gordon, Coordinating, Teacher Intervention Services

5. Proposed CGR Process Schools designate Cohort Graduation Rate Point of Contact and Team (June) Ideally a team will be in place before the July/August Trainings Strongly consider the Principal/Designee, Dean, Data Manager, Registrar, SAP/Social Worker

6. Proposed CGR Process Receive and maintain CGR Notebooks based on identified requirements (June/ongoing) As part of the enrollment process, verify the initial 9th grade entry date and the expected graduation date (ongoing) Input daily number of “no shows” students into the Google Doc (1st - 20th day)

7. CGR Process D&A provides CGR Preview Spreadsheets to high schools in Oasis (Quarterly) Using the CGR Preview Spreadsheet, create a separate spreadsheet identifying students who have exited from the cohort, including the reason for their exit Documentation about students’ exits should be maintained in the CGR notebooks

8. CGR Process CGR Support Team reviews CGR notebooks at randomly selected high schools (Quarterly) D&A will provide final CGR spreadsheet for graduating cohort (May) Schools will update and submit to D&A exit codes for graduating cohort based on spreadsheets (June)

9. CGR Process Progress Monitoring Checklist submitted to Principals ensuring that all procedures have been followed (June/July) Principal’s Approval Form for Cohort Graduation Roster Verification Submitted to D&A (Mid July) D & A will submit final rosters to NCDPI (July)

10. CGR Training - Rolesville HS July 15, 2015 Modified-Special Calendar HS Session 1 9am-12pm SRN 154624701 Session 2 1pm-3pm SRN 154624702 August 17, 2015 Traditional Calendar HS Session 1 9am-12pm SRN 154624801 Session 2 1pm-3pm SRN 154624802

11. Next Steps Make adjustments from Principal feedback Present to SLT Conduct Trainings Monitor and evaluate the CGR Process

12. TURN & TALK What about the CGR process works for you? What about the CGR process does not work for you? What additional suggestions do you have to make this process more efficient?

13. QUESTIONS…

14. CONTACT US… Marrius Pettiford, Ph.D mpettiford@wcpss.net Sonya Stephens Ph.D sstephens2@wcpss.net