1. DEVELOPING USEFUL FACULTY CREDENTIALING Elaina Cantrell Robinson Texas Tech University

2. Public Founded 1923 Enrollment 35,134 SACSCOC Class of 2015

3. Three Comprehensive Standards use similar Faculty Credentialing info

5. The common theme CS 3.7.1 Degree Information Terminal Degree Identified Other Credentialing Information CS 3.5.4 Degree Information Terminal Degree Identified CS 3.4.11 Degree Information Terminal Degree Identified

6. Texas Tech’s Credentialing Experience The Office of Provost handled the credentialing of new faculty Colleges and Departments handled the credentialing of instructors Full-Time Part-Time Graduate Students Transcript storage Provost Office Departments Human Resources

7. The Challenge SACSCOC Reaffirmation Fall 2014 CCR High Stakes/High Tension Faculty Credentialing Info Outdated or non-existent info Too Many Spreadsheets Information de-centralized

8. Getting Started Analyze the Task BEFORE you get started Database software Texas Tech uses DigitalMeasures Operating Policies Define the qualifications of Faculty, Adjunct Instructors & Graduate Student Instructors

9. Appropriate Division of Labor Instructor of Record: Verify and Enter Information Verify Courses Chair’s Responsibility: Verify faculty credentials Justification Statements

10. Justification statements Training Examples Identify Who needs to be justified? Anyone without the Terminal Degree

11. In-House Database You don’t have to purchase an outside product. Suggestion: Use a SQL database managed through MS Access. Name Degrees/Institution Other Credentialing Information Courses Taught During Review Year

12. What we learned along the way Start Earlier Make documentation of Instructor Credentials a part of hiring or beginning employment Ivory Towers still exist

13. What we learned along the way Coordinate Put processes and procedures in place and follow them Educate Build an understanding on WHY you faculty credentialing is important Document Scan transcripts and vitas so that you have them.

14. What we learned along the way Start early… Start early… Start early.

15. Discussion Questions What are your strategies for ensuring departments do the grunt work for credentials? How do you sell it to departments to keep information current? How do you manage credentials for GTA’s and Graduate Teachers of Record?