1. North Carolina Emergency Management Homeland Security Grants Management Tuesday, March 22 1:00 - 1:45 pm Harrah's Conference Center Ash Meeting Room Callion L. Maddox NCEM-Homeland Security Grants Branch Manager

2. North Carolina Emergency Management

6. Notice of Funding Opportunity / Grant guidance (Annually) SAM Registration Please ensure that your organization’s name, address, DUNS number and EIN are current in SAM and that the DUNS number used in SAM is the same one used to apply for all awards. (www.sam.gov)www.sam.gov 2 C.F.R. 200. Approved Equipment List Homeland Security Grant –Overview

7. North Carolina Emergency Management Descriptions of projects should be clear and concise and should include whether the project supports a NIMS typed resource and whether assets are deployable/shareable. The grant funded activities of every project must align to the HSGP solution areas: Planning, Organization, Exercises, Training and/or Equipment (POETE). A project may have activities in more than one solution area

8. North Carolina Emergency Management Project Application Homeland Security Grant –Application Process

9. North Carolina Emergency Management Homeland Security Grant -Typing Report HSGP Guidance require grantees to report all grant-funded equipment and training that supports typed resources using the fields in the attached Grant-Funded Typed Resource Report. This reporting will include both NIMS-typed resources at the National (Tier I) and State and local (NIMS Tier II) levels. The description and listing of NIMS typed resources can be found at: http://www.fema.gov/resource-management.

10. North Carolina Emergency Management Application will require System for Award Management (SAM) registration. Project proposals should reflect needs identified in the State Threat and Hazard Identification and Risk Assessment (THIRA) State Homeland Security Strategy or the completion/continuation of current projects (continuing priority). Complete listing of project milestones. Homeland Security Grant –Application Process

11. North Carolina Emergency Management Homeland Security Grant –Project Implementation Each sub-grantee must submit information on anticipated Planning, Operation Equipment, Training, and Exercise (POETE) purchases/activities in the application prior to execution of the MOA. The application is included as Attachment 1 of your MOA. Any change in these plans must be submitted to the NCEM Grant Manager or Branch Field Staff. Each sub-grantee has been provided with an electronic copy of the application for this purpose. Each sub-grantee must read and sign the MOA. (Currently via Docusign) ****States must meet the 80% pass ‐ through requirement within 45 days of the award date.****

12.  NCEM Grant Manager must receive a progress report quarterly (Attachment 2 of your signed MOA) Annual Due Dates  January 15 st  April 15 th  July 15 th  October 15 th Homeland Security Grant –Progress Report

13. Homeland Security Grant -Cost Report  All cost reports MUST be signed, dated and submitted on an official cost report form provided by NCEM.  Communities may submit more than one cost report a month for reimbursement.  All cost reports MUST be accompanied by copies of invoices, proof of payment, which can be in the form a cancelled check, internal pay ledger, credit card statement. The total of all invoices should equal the total amount of funds requested.  Checks will be mailed within 2 to 4 weeks of receipt of cost report along with an new cost report showing new updated balance.  Submit cost reports for reimbursement within 60 day of payment to vendor.

14. Homeland Security Grant -Cost Report Packet Cost Report Invoices All of these documents must be received from the community so that we can assess eligibility for reimbursement. Summary Sheet Proof of payment

15. Document inventory -Verify files include MOA, cost reports, quarterly reports, invoices, proof of payment and inventory list. Submission of documentation for tracking purchased equipment. Photo documentation of equipment purchased and DHS labeling and physical location requirements. Sign and date grant closeout certifications. Maintain records for a period of 5 years after grant close out. Homeland Security Grant –Monitoring/Closeout

16. North Carolina Emergency Management Homeland Security Grant –Monitoring/Closeout

17. North Carolina Emergency Management The use of FEMA preparedness grant funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable, as described in FEMA Policy FP 205-402-125-1 (http://www.fema.gov/media-library/assets/documents/32474) under all active and future grant awards, unless otherwise noted.http://www.fema.gov/media-library/assets/documents/32474 Grant funds are intended to support the Goal by funding projects that build and sustain the core capabilities necessary to prevent, protect against, mitigate the effects of, respond to, and recover from those threats that pose the greatest risk to the security of the Nation. In order to provide grantees the ability to meet this objective, the policy set forth in GPD’s IB 379 (Guidance to State Administrative Agencies to Expedite the Expenditure of Certain DHS/FEMA Grant Funding) allows for the expansion of eligible maintenance and sustainment costs which must be in: (1) direct support of existing capabilities; (2) must be an otherwise allowable expenditure under the applicable grant program; (3) be tied to one of the core capabilities in the five mission areas contained within the Goal, and (4) shareable through the Emergency Management Assistance Compact. Additionally, Eligible costs must also be in support of equipment, training, and critical resources that have previously been purchased with either Federal grant or any other source of funding other than DHS/FEMA preparedness grant program dollars. With the exception of maintenance plans purchased incidental to the original purchase of the equipment, the period covered by a maintenance or warranty plan must not exceed the period of performance of the specific grant funds used to purchase the plan or warranty. Maintenance and Sustainment -SHSP, UASI, and OPSG Homeland Security Grant –Overview / Requirements

18. North Carolina Emergency Management Homeland Security Grants Information Sources www.firstresponder.gov/SitePages/HomePage/FirstResponder.aspx www.fema.gov/grants www.fema.gov/media-library-data/20130726-1825-25045- 7138/fema_preparedness_grants_authorized_equipment_list.pdf

19. North Carolina Emergency Management Questions? Callion Maddox Grants Branch Manager 919-825-2332 Callion.Maddox@ncdps.gov Patty Moyer Grants Manager DPR 1, DPR2, DPR3, DPR4, DPR 5, UASI/Non-Profit 919-825-2337 Patty.Moyer@ncdps.gov Meghan Brown Homeland Security Planner 919-825-2549 Meghan.Brown@ncdps.gov Evelyn Costello Grants Manager EMPG - Local Grant Manager 919-825-2361 Evelyn.Costello@ncdps.gov@ncdps.gov Lisa Patton Grants Manager DPR 6, DPR7, DPR8, DPR9, HMEP 919-825-2280 Lisa.Patton@ncdps.gov@ncdps.gov