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Published byBrandon Barrett Modified over 8 years ago
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Reviewing Student Organization Budget Transactions And other important information!
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Log into Community from Faculty/staff gateway Log into Community using your Cornell username and password
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This is your Community home screen
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Here is where you can access Requested Transactions
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Click on the ‘Requested’ tab
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Click on ‘Edit’ (the pencil)
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Put your name here
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Select Approved
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Then Save
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Cash Advances – New this Year – Available for the purchase of supplies, trip expenses, etc. in the form of a personal loan on a student’s account. there is a limit of $200 – cashed at First Floor Student Accounts desk Processed through Cindy Krob in Student Affairs Office Report and leftover funds must be turned into Cindy Krob, within 30 days of loan Process similar to Employee Advance Forms are available on Community website. The group’s advisor (along with its president or treasurer) must sign the request form, before the Advance is processed. See details on Student Activities Advance Loans.
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Direct Billing When a Student Group uses an established vendor with whom Cornell has an account, (Bon Appetit, Sleep Inn, Budget Car Rental, Ace Hardware, Gary’s, etc.) the invoice will come to the College and then be scanned to the Group’s Treasurer. Upon receiving an accurate invoice, the transaction should be entered into Community, approved by the advisor, printed off and returned, along with the invoice, to Accounts Payable.
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Credit Cards If a purchase needs to be made online, Tera Kringle can assist with her credit card. A representative from the group making the purchase, must arrange to meet with Tera, to use the card. Immediately upon placing the order: the receipt or order form should be printed, the transaction entered into Community and after it is reviewed by the advisor – printed and given to Tera, along with the invoice or receipt.
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Miscellaneous Charges/Transfers Occasionally, a Student Group will have copy charges, long distance phone charges or postage charges. When these charges arrive in Business Services, the group will be notified and an entry should be made into Community. If a Student Group wishes to reimburse a College department, a Withdrawal should be requested in Community, with the account number to credit, entered in the “Info” field.
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Things to Remember Accounts Payable (Kay Schirm) – Checks written twice a week Deadlines Tuesday noon (checks ready Thursday afternoon) Deadline Friday noon, (checks ready Tuesday afternoon) – Allow a week to ten days, from transaction date, (for processing) W-9’s – mandatory for payment to any individuals or vendors – Cornell student body, faculty and staff are exempt Reimbursements of less than $50 – can be cashed at the front desk in Old Sem – The same procedures are followed
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Questions? For any questions regarding student organization transactions or funds contact Kay Schirm, Business Services Specialist kschirm@cornellcollege.edu x4341 If you have questions about Community, or if you would like to schedule a personal training contact Tera Kringle, Director of Student Activities tkringle@cornellcollege.edu x4334
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