1. ARTEMIS Call for proposals 2008 Tom Bo Clausen “Embedded Systems & Control” European Commission, Brussels

2. 2 JU Operations 2008 JU is established since 7 February 2008 Commission is responsible for the establishment of the ARTEMIS in collaboration with other founding members until the JU has operational capacity to implement its own budget Negotiations with Belgium authorities on the premises of the ARTEMIS JU ARTEMIS JU Interim Executive Director appointed is Kostas Glinos, European Commission 1 st Call is launched on 8 May 2008 Executive Director job vacancy is published on 24 May 2008 (deadline 25 June 2008) in Official Journal C127 and in newspapers

3. 3 ARTEMIS JU Call 2008 – Research Budget Member States : 63.8 M€ JU contribution: 35.1 M€ (55% of 63.8 M€) Total funding PAs: 98.9 M€ R&D actors: minimum 98.9 M€ (in kind)

4. 4 ARTEMIS Member States (19 EU Member States + Norway) Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, the Netherlands, Norway, Portugal, Romania, Slovenia, Spain, Sweden, the United Kingdom

5. 5 Who can participate and also get JU funding? Legal entities from ARTEMIS Member States Legal entities from Member States and Associated Countries to FP7 –Albania, Croatia, Iceland, Israel, Liechtenstein, the Former Yugoslav Republic of Macedonia, Montenegro, Serbia, Switzerland, Turkey

6. 6 Which documents do you need Call text Annual Work Programme 2008 (AWP) Eligibility criteria Guide for Applicants All documents can be found at: https://www.artemis-ju/call_2008

7. 7 Guide for Applicants 1.The ARTEMIS JU 2.ARTEMIS Research Projects 3.Proposal preparation 4.Proposal submission 5.Check list 6.What happens next 7.Project negotiations Annexes

8. 8 1. The ARTEMIS Joint Undertaking Public-private partnership ARTEMIS JU will support R&D Projects (through open and competitive Calls) Evaluation is a peer-review carried out by independent experts Public Authorities Board decides on the selection and allocation of public money ARTEMIS JU negotiates with selected proposals

9. 9 2. ARTEMIS research projects Industry-driven research projects in the field of Embedded Systems Clearly defined and sharply focused objectives and approach At least three legal entities established in at least three different ARTEMIS Member States (collaborative research) Co-funding scheme, ARTEMIS Member States, ARTEMIS JU and in kind from the project participants

10. 10 3. Proposal preparation (1) Consult carefully the ARTEMIS AWP 2008 Check eligibility criteria for proposals –Submitted through the APS –Received before the deadline –It involves the 3 non-affiliated legal entities established in at least 3 ARTEMIS Member states –It is complete –It is submitted in English (except for some additional forms) –The content relates to the topics in the ARTEMIS AWP 2008

11. 11 3. Proposal preparation (2) Check eligibility criteria for JU funding –Location in EU Member State or in an Associated Country to the FP7 –Not being bankrupt etc. (see eligibility criteria document) Check eligibility criteria for national funding of participants from ARTEMIS Member States –See eligibility criteria document and national websites –Provide requested information in proposal

12. 12 4. Proposal Submission Use the ARTEMIS Proposal Submission System (APS) Part A: Structured information Part B: Proposal description as PDF file (use template) Part Cs: Specific information for participants from France, Germany, Hungary and Italy

13. 13 5. Check list Does your planned work fit the call for proposals? –ARTEMIS AWP 2008 Is your proposal eligible? –Eligibility criteria document Is your proposal complete? –Part A, Part B and eventually Part Cs Does your proposal follow the required structure? –Use the template Have your maximised your chances? –Check evaluation criteria Do you need further advice and support –National funding authorities

14. 14 6. What happens next Acknowledgement of receipt –Does not mean that proposal is eligible Evaluation report –After the completion of the evaluation and selection process Official letters regarding: –Start of negotiation or –Reserve list or –Rejection

15. 15 7. Project negotiations Conducted by ARTEMIS JU Staff following a mandate from the Public Authorities Board Aim to conclude a grant agreement and where appropriate a corresponding national grant agreement Covers both technical, administrative and financial aspects

16. 16 ANNEXES 1.Timetable and specific information on the call 2.Evaluation criteria and procedure 3.Instructions for completing Part A of the proposal 4.Instructions for drafting Part B of the proposal

17. 17 Annex 1 Publication: 8 May 2008 Deadline: 3 September 2008 ARTEMIS JU Helpdesk: ict@ec.europa.euict@ec.europa.eu IT Helpdesk: helpdesk@artemis-ju.euhelpdesk@artemis-ju.eu https://www.artemis-ju.eu

18. 18 Annex 2 Evaluation by 4 independent experts (2 from a list suggested by IRC and 2 from a list suggested by PAB) 5 Criteria –Relevance and contributions to the content and objectives of the Call –R&D innovation and technical excellence –S&T approach and work plan –Market innovation and impact –Quality of consortium and management

19. 19 Annex 3 Structured information filled in through the ARTEMIS Proposal Submission System

20. 20 Annex 4 Use template and submit as PDF file Section 1: Relevance Section 2: R&D innovation and technical excellence Section 3: S&T approach and Workplan Section 4: Market innovation and impact Section 5: Quality of consortium and management Annex A: Funding calculation forms and any additional national eligibility criteria information

21. 21 Back-up Slides

22. 22 Joint Undertaking funding flow EC MAS Member & Associated States Project € cash for running costs R&D and € cash for running costs Research Industry In-kind for R&D work € for R&D (fixed %) € for R&D

23. 23 Examples of ARTEMIS project funding 2008 Finnish large company: 20% + JU (16.7%) Finnish SME: 48% + JU (16.7%) Finnish University: 55% + JU (16.7%) French company: 13.3% +JU (16.7%) French Univ. (marginal costs): 83.3% +JU (16.7%) Dutch company (industrial res.):18.3% + JU (16.7%) Dutch SME (industrial res.): 28.3% + JU (16.7%) Dutch Univ. (industrial res.): 33.3% + JU (16.7%) Maltese organisation: JU (16.7%)

24. 24 Grant agreement establishment Partner 1 Co-ordinator Partner 2 Partner 4Partner 3 MAS 1 MAS 2 MAS 3 Signature of JU Grant Agreement JU Grant Agreement Accession to JU Grant Agreement Signature of National Grant Agreements National Grant Agreements

25. 25 Cost statements and payments Partner 1 Co-ordinator Partner 2 Partner 4 Partner 3 MAS 1MAS 2MAS 3 Cost statements Payments

26. 26 Framework Programme vs. JTIs What’s different? Scope Upstream research in FP – downstream research in JTI Funding rates Industry – academia balance in consortia Public-private partnership approach One body vs. many in governance and decision making bodies One central money pot vs. co-funding One set of rules in FP vs. specific national rules in JTI

27. 27 Why JU Grant Agreement in addition to National Grant Agreements? –Reception of Community funding –Overall technical coherence of the project as well as the role of the technical co-ordinator –No practical implications in the daily management of partners: Single technical monitoring process at JU level Single administrative request for both national and JU reimbursement of cost (JU automatic)