1. English Writing Lecture 3

2. School of Foreign Languages Zhejiang Ocean University
Lecture 3
Notice Writing
School of Foreign Languages
Zhejiang Ocean University

3. Teaching Objectives and Requirements
Teaching Target and Object
Teaching Focus
Let students know the differences between cards and notices.
Let students know how to write notices in notice form as well as in a letter form properly.
Brief notices about meetings or daily activities.
School of Foreign Languages
Zhejiang Ocean University

4. School of Foreign Languages Zhejiang Ocean University
Pre-writing
Write a lecture notice either in a notice form or in a letter form according to the given situation in Chinese in class in any way you think appropriate.
主讲题目：基于语类的写作方法
主讲人
浙江海洋学院外国语学院院长
蔡慧萍 教授
时间：2014年10月12 日下午3：00
地点：教学楼432教室
热烈欢迎广大师生参与！
School of Foreign Languages
Zhejiang Ocean University

5. School of Foreign Languages Zhejiang Ocean University
Comment on one of students’ draft notices or the notice on p.19 in the textbook
School of Foreign Languages
Zhejiang Ocean University

6. School of Foreign Languages Zhejiang Ocean University
Classroom Discussion
What is the purpose of this writing task?
What is the relation between the writer and reader?
What is the mode of writing? Is it to be read or to be spoken?
What are the necessary elements and optional elements in the content?
How is the information organized ?
School of Foreign Languages
Zhejiang Ocean University

7. School of Foreign Languages Zhejiang Ocean University
Writing Principles
What is a notice?
A notice is a sheet of paper giving written or printed information, usually put in a public place.
通知是上级读给下级；一单位告知其他单位或个人某种信息而使用的一种应用文。
School of Foreign Languages
Zhejiang Ocean University

8. School of Foreign Languages Zhejiang Ocean University
The Forms of Notices
通知有两种形式：一种是书面通知，另一种是口头通知。
书面通知包括通告形式和书信形式
(Notice Form and Letter Form )
School of Foreign Languages
Zhejiang Ocean University

9. School of Foreign Languages Zhejiang Ocean University
What is the purpose of writing a notice?
To inform the public of certain events or activities.
School of Foreign Languages
Zhejiang Ocean University

10. What should be included in a notice?
Heading: to attract the reader’s attention using the word Notice or NOTICE
Body: to inform the public of certain events or activities. The body includes the purpose for issuing the notice; detailed information about the event; and the rounding off remarks.
Signature: to inform the readers who the organizer is. It is usually put at the end of the body.
School of Foreign Languages
Zhejiang Ocean University

11. School of Foreign Languages Zhejiang Ocean University
Date: to inform the readers when the notice is made. The date appears below the signature, centered or in the bottom left-hand corner. Some notices, especially notifications and warnings may omit the last part. Sometimes even the heading is omitted.
School of Foreign Languages
Zhejiang Ocean University

12. School of Foreign Languages Zhejiang Ocean University
What are the characteristics of the language used in notices?
Generally, notices should be presented in a brief and straightforward way so as to be understood easily by the public
School of Foreign Languages
Zhejiang Ocean University

13. Sample Notice in Notice Form
All Are Warmly Welcome
Under the Auspices of the English Department
A lecture will be given
On Rhetoric & Literary Criticism
By Prof. Henry James
In Room 123, Teaching Building
On Friday, Dec. 15, At 2:30 p.m.
The English Department Office
Dec. 5， 2011
School of Foreign Languages
Zhejiang Ocean University

14. Sample Notice in Letter Form
All professors, associate professors and lecturers are requested to meet in the college conference room, Tuesday, Dec. 8, at 2:00p.m. to discuss the new direction in adult education.
The English Languages College
Dec. 5, 2011
School of Foreign Languages
Zhejiang Ocean University

15. School of Foreign Languages Zhejiang Ocean University
NOTICE
English Evening By
Students of Class One, English department
7 p.m. Saturday, Dec. 10
in Room 345 , Assembly Hall
Programs:
(1) Songs (2) Recitation (3) Story-telling (4) Plays (5) Dancing
Admission tickets may be obtained on application to Room 333 Office Building
Jan. 26, 2010
School of Foreign Languages
Zhejiang Ocean University

16. School of Foreign Languages Zhejiang Ocean University
Summary:
1. On the notices, the time (the specific day, month, date and even the hour) and the place for the meetings or activities should be clearly and exactly stated so that there will be no misunderstanding of them.
2. A few words about the meetings or activities should also be included in order that the readers of the notices can decide whether participation is compulsory or optional, or whether it is worth the time or not.
School of Foreign Languages
Zhejiang Ocean University

17. School of Foreign Languages Zhejiang Ocean University
3. As for the presentation of the time, usually the day of the week is put at the very beginning, followed by the month, date and hour.
On Friday, Dec. 15, At 2:30 p.m.
School of Foreign Languages
Zhejiang Ocean University

18. School of Foreign Languages Zhejiang Ocean University
the semantic structure of notices about meetings or daily activities
Heading ^ body (the purpose; the detailed information; the rounding off remarks) ^ signature ^ date
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Zhejiang Ocean University

19. Common expressions used in notices
A seminar will be held by the …
A lecture will be given by Professor…
A lecture on creative writing will be given by…
An English Evening party is to be held in the No.! Assemble Hall …
All the teachers and staff members are expected to take part in…
Classes will be resumed on….
Admission tickets may be obtained in…
All professors and lecturers are requested to meet…
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Zhejiang Ocean University

20. School of Foreign Languages Zhejiang Ocean University
in room 202, Teaching Building of the New Campus
in the Exhibition Hall
in the college conference room
in the students’ stadium
in the reading room 202
in the computer’s center
On Monday, Sept.27,2010
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Zhejiang Ocean University

21. School of Foreign Languages Zhejiang Ocean University
at 2:30 p.m. at 8:30 a.m.
under the auspices of English department
All are warmly welcome.
Students’ Union
Dean’s office
School of Foreign Languages
Zhejiang Ocean University

22. Language Tips and Practice
1) The use of the word ‘welcome”
a) used as an interjection: welcome [to] …( an expression of greeting to a guest or someone who has just arrived or returned):
e.g. Welcome to our home!
Welcome to China!
Welcome to Zhejiang Ocean University.
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Zhejiang Ocean University

23. School of Foreign Languages Zhejiang Ocean University
b) used as a transitive verb: to greet ( someone arriving in a new place ) or to be glad to accept or wish to have
The Queen welcomed the President as he got off the plane.
I’d welcome any comments and suggestions.
The college welcomes applications from people of all races.
School of Foreign Languages
Zhejiang Ocean University

24. School of Foreign Languages Zhejiang Ocean University
used as an adjective: gladly accepted or received with pleasure; freely allowed to have or do something;
All suggestions will be welcome.
You are always welcome at our house.
You’re welcome to try if you like.
You’re welcome (a polite expression when thanked for something):e.g. Here’s your dictionary. Thank you. You’re welcome.
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Zhejiang Ocean University

25. School of Foreign Languages Zhejiang Ocean University
d) used as a noun: a greeting given to someone when he or she arrives:
They gave us a warm welcome.
Her suggestion received a rather unenthusiastic welcome.
School of Foreign Languages
Zhejiang Ocean University

26. School of Foreign Languages Zhejiang Ocean University
Exercises:
1. As the secretary of your department, write a meeting notice to inform all of the teachers in your department to have a meeting this Wed. afternoon at two o’clock in Classroom 232 to discuss the preparation for the final exams.
2. As the monitor of your class, write a notice about the English corner. Make up the time and place by yourself.
3. Write a lecture notice of your own. You can make up the lecturer, the topic, the time, and the place.
4.Finish the exercises on p.27-29
School of Foreign Languages
Zhejiang Ocean University

27. Thank You!