1. David Redman, Director Facilities and Administrative Services Division December 11, 2012 1 HQ Renovation All Hands Return to Floor 6

2. Welcome— David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation 2 Agenda

3. Aeronautics Research Mission Directorate Kimberly Miller, Dolores McClung Office of the Chief Engineer Maureen Moore Office of the Chief Technologist Evelyn Diaz, Kimberly Butler Office of Diversity and Equal Opportunity Omega Jones Office of Protective Services Mark Dodd, Lakeesha Williams-Matthews 3 Organization POCs

4. January 17 th – 24 th, Return to the 6 th Floor Moving materials will be delivered two weeks prior to move Crates/labels will be provided on January 3 rd Cardboard boxes have been delivered to organizations for early packing Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied File pedestals Completely emptied Key left inside top drawer 4 Move Information

5. Overhead Cabinets Completely emptied Key left in overhead lock Employees MUST be packed & ready to move by 5:00 pm Wednesday, January 16 th Aeronautics and Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services Thursday, January 17 th Office of the Chief Technologist Friday, January 18 th Office of Diversity and Equal Opportunity Wednesday, January 23 rd Office of the Chief Engineer (Eye Street location) 5 Move Information

6. ITCD will pack computer equipment at 5:00 pm the day before the move commences Wednesday, January 16 th Aeronautics and Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services Thursday, January 17 th Office of the Chief Technologist Friday, January 18 th Office of Diversity and Equal Opportunity Wednesday, January 23 rd Office of the Chief Engineer (Eye Street location) Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. 6 Move Information

7. Office keys Employees will return keys to the POC in the provided key envelope and complete key issue request card Key envelope (office keys used on 5 th floor swing space) Must be turned into the locksmith the day before the organization telework day Key request cards must be turned into the locksmith by Friday, January 3 rd (or sooner) Office key distribution will occur within the organization office space and coordinated through the organization POC beginning January 22 nd 7 Move Information

8. 8 Move Guide Provided to POCs in Move Kit

9. Delivery of moving crates Thursday, January 3 rd Individual packing beginning Thursday, January 3 rd (or sooner) Employees Packed by 5:00 pm Wednesday, January 16 th Aeronautics Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services Thursday, January 17 th Office of the Chief Technologist Friday, January 18 th Office of Diversity and Equal Opportunity Wednesday, January 23 rd Office of the Chief Engineer (Eye Street employees) 9 Key Dates

10. ITCD Equipment Packing (beginning at 5:00 pm) Wednesday, January 16 th Aeronautics Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services Thursday, January 17 th Office of the Chief Technologist, Friday, January 18 th Office Diversity and Equal Opportunity Wednesday, January 23 rd Office of the Chief Engineer (Eye Street Employees) Organizations Telework Days: Thursday, January 17 th – Friday, January 24 th January 17 th Aeronautics and Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services January 18 th Office of the Chief Technologist, January 24 th Office of the Chief Engineer (Eye Street Employees) 10 Key Dates

11. Office Moves: Thursday, January 17 th – Thursday, January 24 th January 17 th Aeronautics and Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services January 18 th Office of the Chief Technologist, Office of Diversity of Equal Opportunity January 19 th Office of Diversity of Equal Opportunity January 24 th Office of the Chief Engineer (Eye Street Employees) Employees Report to the 6 th floor space: Friday, January 18 th – Friday, January 25 th January 18 th Aeronautics and Research Mission Directorate, Office of the Chief Engineer, Office of Protective Services January 22 nd Office of the Chief Technologist, Office of Diversity and Equal Opportunity January 25 th Office of the Chief Engineer (Eye Street Employees) 11 Key Dates

12. 6 th Floor Design Layout 12 Yellow: Aeronautics Research Management Division Green: Office of the Chief Engineer Blue: Office of the Chief Technologist Pink: Office of Protective Services Red: Diversity and Equal Opportunity Brown: 6P

13. Renovation Safety NASA employees are not authorized to visit the renovated floor during construction Safety precautions are required for authorized personnel 13

14. New Galley Areas 3 per floor (West, Center, IG area) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area 14 HQ Renovation Update

15. Lighting Override Switch Core lease hours 6am – 6pm Lights blink 10 minutes prior to shut off After 6 pm override switch must be turned on Luminescent signage above override switch Lights will remain on for 30 minutes 30 minutes timeframe is a LEED requirement Locations (north and south) West Center East 15

16. New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2 16 HQ Renovation Update

17. New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals 17 HQ Renovation Update

18. Typical Floor Layout 18

19. Typical Floor Layout 19

20. Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 20

21. LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors LEED Silver Certification Requires a partnership between landlord and NASA 21

22. LEED Certification NASA can receive LEED points toward certification through the following actions:  Reuse of existing furniture  Provide a thermally comfortable environment that supports the productivity and well-being of occupants  Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 22

23. Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and Approval Process 23

24. Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 24

25. Evacuation Procedures If you need assistance evacuating, report to the galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 25

26. Evacuation Staging Areas 26

27. Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal Proper lifting/stacking 27

28. Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 28

29.  Project Manager  Brian Smith: brian.s.smith-1@nasa.govbrian.s.smith-1@nasa.gov  Assistant Project Manager  John Ferri: john.a.ferri@nasa.govjohn.a.ferri@nasa.gov  Move Coordinators  Malicha Day: malicha.a.day@nasa.govmalicha.a.day@nasa.gov  Spencer Parker: spencer.t.parker@nasa.govspencer.t.parker@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html 29 HQ Renovation Facilities Points of Contact

30. 30 Questions