1. Public Speaker Automation System BCC Work Session CEDS Department March 15, 2016

2. Purpose  Overview of the proposed Public Speaker Automation System  Project Timeline  Implementation Components

3. Presentation Outline 1.Benefits & Process 2.Screen Sign-in Environment 3.Overflow Seating & Ceiling Wall Monitors 4.Project Cost 5.Implementation Chronology

4. Benefits & Process  Facilitates public participation  Digital sign-up process – Lobby Kiosk stations – Remote sign-up (web interface) – Smartphones / tablets  Speakers list tracking  Assign times to a designated speaker  Updates and notifications (SMS & email )

13. Overflow Seating  For Room 105 – Increase capacity from 37 to 43 by adding 6 chairs.  For Lobby – Increase capacity from 2 to 28 by adding 26 chairs.  TOTAL – Purchase 32 Chairs for approximately $6,054 increasing capacity in these two areas from 39 to 71.  Chairs could be grouped (but potentially also with latches for disassembly) to remain in place without need to be stored between occasions.

14. Overflow Seating 105

15. Ceiling/Wall Monitors  In lobby two 40”- 50” monitors mounted above existing monitors.  In chambers, four 40” monitors mounted above existing monitors.  One 40” monitor in Rm 105.

16. Project Costs  Software ~ $14,000  Hardware* ~ $24,000  Installation ~ $ 5,000  Annual maintenance ~ $ 2,600 (Software) * includes overflow seating

17. Implementation Chronology Implementation Process:  Customization specifications finalized January 19  Procurement question/answer cycle (vendors) January 20 – February 3  Vendor requisition (Nemo Q) – February 4  Four to six months from start of development to rollout  Expected rollout between June 30 and August 30

18. Public Speaker Automation System BCC Work Session CEDS Department March 15, 2016