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Administering & Proctoring NYS Assessments 2016 Liane Benedict ~ Instructional Support Services
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Changes for the 2016 Grades 3-8 ELA & Math Tests Grades 3-8 ELA & Math Tests will be untimed. Students are to be given as much time as needed within the confines of the school day. Math reference sheets for Grades 5-8 will be printed as stand-alone documents. All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended. The number of items for both ELA & Math are reduced for this year. Grades 3-8 ELA & Math Tests will be untimed. Students are to be given as much time as needed within the confines of the school day. Math reference sheets for Grades 5-8 will be printed as stand-alone documents. All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended. The number of items for both ELA & Math are reduced for this year.
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ELA & Math Exams ~Estimated Times Although untimed, the following estimates have been provided: ELA Grade 3 & 4, estimated 60-70 minutes per session ELA Grades 5-8, estimated 80-90 minutes per session Math Grade 3 estimated 50-60 minutes for session 1 & 2, 60-70 for session 3 Math Grade 4 estimated 50-60 minutes for session 1 & 2, 80-90 for session 3 Math Grade 5-8 estimated 70-80 minutes for session 1 & 2, 80-90 for session 3 Although untimed, the following estimates have been provided: ELA Grade 3 & 4, estimated 60-70 minutes per session ELA Grades 5-8, estimated 80-90 minutes per session Math Grade 3 estimated 50-60 minutes for session 1 & 2, 60-70 for session 3 Math Grade 4 estimated 50-60 minutes for session 1 & 2, 80-90 for session 3 Math Grade 5-8 estimated 70-80 minutes for session 1 & 2, 80-90 for session 3
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Untimed Tests ~ Additional Notes Students who finish their test before others may check their work Once students finish working & checking tests, materials are collected by the proctor Students may be permitted to read at the discretion of the school. No talking or other school work is permitted Once all students are finished, proctors may end the session Students who finish their test before others may check their work Once students finish working & checking tests, materials are collected by the proctor Students may be permitted to read at the discretion of the school. No talking or other school work is permitted Once all students are finished, proctors may end the session
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Important Notes Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level Test booklets must be administered in sequential order and on assigned dates Materials must be collected from testing rooms as soon as the session is completed Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level Test booklets must be administered in sequential order and on assigned dates Materials must be collected from testing rooms as soon as the session is completed Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process
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Test Security Responsibilities Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration Test booklets may not be opened prior to exam administration Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration Test booklets may not be opened prior to exam administration
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Test Security ~ Proctors Receive training in administering exam sessions properly and securely Review Teacher Directions Understand security requirements before administering Read any scripts and directions prior to exam administration Administer during the assigned testing window Receive training in administering exam sessions properly and securely Review Teacher Directions Understand security requirements before administering Read any scripts and directions prior to exam administration Administer during the assigned testing window
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Test Security ~ Proctors Prepare a secure testing environment Provide required materials Prevent the use of unapproved materials Review, comply with and sign Deputy & Proctor Certification Follow procedures for Testing Accommodations for Students with Disabilities Prepare a secure testing environment Provide required materials Prevent the use of unapproved materials Review, comply with and sign Deputy & Proctor Certification Follow procedures for Testing Accommodations for Students with Disabilities
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Security of Exam Questions Do Not: Leave materials unattended while administering exams Read, reveal, review contents of the exam materials at any time Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying Remove exam materials from the school without authorization Read, review or change student responses Do Not: Leave materials unattended while administering exams Read, reveal, review contents of the exam materials at any time Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying Remove exam materials from the school without authorization Read, review or change student responses
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Secure Test Environment Make sure room is well lit, ventilated and quiet Reduce noise and interruptions Place “Do Not Disturb” signs on exam room doors Clear desks, shelves, under desk areas etc. of all books, papers and other materials Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested Make sure students are visible to the proctor at all times Have a clock in sight of students Make sure room is well lit, ventilated and quiet Reduce noise and interruptions Place “Do Not Disturb” signs on exam room doors Clear desks, shelves, under desk areas etc. of all books, papers and other materials Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested Make sure students are visible to the proctor at all times Have a clock in sight of students
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Unauthorized Materials Students may not use any unauthorized notes, printed materials, scrap paper or tools Communication devices are prohibited in the exam room: Cell phones, iPads, tablets, eReaders, iPods, Headphones, headsets Any audio or video recording devices Any use or possession of these devices during testing must be reported to the school principal Students may not use any unauthorized notes, printed materials, scrap paper or tools Communication devices are prohibited in the exam room: Cell phones, iPads, tablets, eReaders, iPods, Headphones, headsets Any audio or video recording devices Any use or possession of these devices during testing must be reported to the school principal
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Calculators & Other Math Tools Grade 3 – Ruler for all 3 days Grade 4 – Ruler & protractor for all 3 days Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 Grade 3 – Ruler for all 3 days Grade 4 – Ruler & protractor for all 3 days Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3
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Proctoring ~ Aid To Students No interpretation or explanation of test questions No review or commenting on student responses In response to student inquiries, proctors should advise students to use their best judgment Assistance only on the mechanics of taking exams such as where to bubble or write responses No interpretation or explanation of test questions No review or commenting on student responses In response to student inquiries, proctors should advise students to use their best judgment Assistance only on the mechanics of taking exams such as where to bubble or write responses
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Proctoring Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place Make sure students are recording answers on the answer sheet, not in the exam booklet Point out if one or more answers have been left blank or more than one answer bubbled in for a question Temporary absence Must be accompanied by a proctor Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place Make sure students are recording answers on the answer sheet, not in the exam booklet Point out if one or more answers have been left blank or more than one answer bubbled in for a question Temporary absence Must be accompanied by a proctor
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Proctoring Evacuation of the building Student cheating If suspected, provide a warning If it continues, report to the principal Illness during the administration Excuse until well enough to continue Estimate time missed and allow for that time to complete the test Closely monitor to ensure that student only continues in part of exam not complete Complete as long as make up period has not ended Evacuation of the building Student cheating If suspected, provide a warning If it continues, report to the principal Illness during the administration Excuse until well enough to continue Estimate time missed and allow for that time to complete the test Closely monitor to ensure that student only continues in part of exam not complete Complete as long as make up period has not ended
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Please Note… Misadministration and/or irregularities in administration must be reported to the principal
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Quality Control 3-8 Exams Be sure to document refusals, absences and other important information on the daily roster Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets Be sure to document refusals, absences and other important information on the daily roster Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets
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Further Information Further information regarding NYS Examinations can be found in the School Administrator Manual for 3-8 ELA & Math and the Directions for Administering Regents Examinations
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Questions? Liane Benedict 315-963-4300 lbenedict@citiboces.org Liane Benedict 315-963-4300 lbenedict@citiboces.org
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