1. Sponsor Systems Update Amanda Snyder Associate Director, Office of Sponsored Programs acs229@uw.edu

2. NIH – ASSIST NIH's online system for preparation, submission and tracking of grant applications through Grants.gov to NIH Multi-project proposals via ASSIST began in 2013-2014 This year, NIH is rolling out opportunity to use ASSIST for all proposals

3. Source: http://grants.nih.gov/grants/ElectronicReceipt/files/Timeline_for_Single- Project_ASSIST_Support.pdf

4. What are we doing? OSP is creating an ASSIST User Group ◦ Identify questions and challenges early ◦ Represent needs to the ASSIST product managers Interested in participating? ◦ Email our Associate Director of Systems and Information Management, Aron Knapp, at aronk@uw.edu with the subject line : ASSIST User Group Interestaronk@uw.edu

5. ASSIST Training Resources http://grants.nih.gov/grants/ElectronicReceipt /files/Timeline_for_Single- Project_ASSIST_Support.pdf http://grants.nih.gov/grants/ElectronicReceipt /files/Timeline_for_Single- Project_ASSIST_Support.pdf http://grants.nih.gov/grants/ElectronicReceipt /files/ASSIST-Getting-Started-Single- project.pdf http://grants.nih.gov/grants/ElectronicReceipt /files/ASSIST-Getting-Started-Single- project.pdf http://grants.nih.gov/grants/ElectronicReceipt /avoiding_errors.htm#10checks http://grants.nih.gov/grants/ElectronicReceipt /avoiding_errors.htm#10checks http://era.nih.gov/files/assist_user_guide.pdf https://grants.nih.gov/grants/ElectronicReceip t/training.htm https://grants.nih.gov/grants/ElectronicReceip t/training.htm

6. NSF Fastlane Fastlane is the preferred submission method for NSF proposals Proposals submitted to NSF via Fastlane undergo series validation checks ◦ Ensure compliance with Proposal & Award Policies and Procedures Guide (PAPPG) (Chapter II.C.2. of the Grants Proposal Guide (GPG)).Proposal & Award Policies and Procedures Guide (PAPPG) ◦ Automatically validate proposals for compliance against proposal sections per type of funding mechanism ◦ Checks triggered when user selects “Check Proposal,” “Forward to SPO,” or “Submit Proposal” functions. ◦ Depending on the rule, a warning or error message will display if not compliant. ◦ Error message prevents submission until corrected Automated compliance checks not conducted on proposals submitted to NSF via Grants.gov.

7. Checking Subaward Status Amanda Snyder Associate Director, Office of Sponsored Programs acs229@uw.edu

8. Some methods to check on status Department is copied on email to subrecipient ◦ Time of issuance (for unilateral this is FE) ◦ Time of full execution Fully Executed sub in SAGE on the Prime eGC1 eProcurement (Ariba) CR approved and turned into BPO. Also, check history tab.

9. New Subaward Request Status Report http://www.washington.edu/research/inde x.php?page=subContracts http://www.washington.edu/research/inde x.php?page=subContracts Excel spreadsheet of data pulled from SPAERC Refreshed biweekly

10. Is my subaward action listed? If on the report, that means: ◦ It has been received by OSP via eProcurement (Ariba) or PAS, ◦ It has passed an initial review for required documents, and ◦ It has been assigned to a subaward administrator in OSP. If a request was submitted more than 2 weeks ago & does not appear on this report, email ospsubs@uw.edu, include the eProcurement/Ariba Contract Request #, BPO # or the PAS PO #.ospsubs@uw.edu

11. Using the report Header rows allow sort and/or filter by any column, including Department (or Sub- Department), UW PI Name, PO/BPO number, Subcontractor Name, & Subcontract ID. A few notes on dates: ◦ SA_Assignment date is the date the action was assigned to a team member. ◦ SA_Issue Date reflects the date that the subaward was sent to the subrecipient. ◦ Fully Executed Date is when OSP has countersigned the agreement and provided it back to the subawardee.

12. Continued Improvement This report is a start We need your input to continue to improve it (and future tools) We are committed to our goal of increasing transparency in collaboration with our partners

13. Still not sure where sub is… Can’t find the email? Not in SAGE? Not on the list? Please send email request for status to ospsubs@uw.edu ospsubs@uw.edu ◦ Include PAS Req # or Ariba CR # ◦ Please only send one email

14. Another Sub-Related Update New fields in eProcurement (Ariba), specific to subawards (announced in 5/7 Procurement Services Campus Newsletter) http://f2.washington.edu/fm/ps/resources/comm unications-and-outreach/campus-newsletter- archives Currently in effect

15. Why? We need this data to process your subawards Capturing data as part of the initial request should improve turn-around time at intake and assignment by providing visibility of key data elements

16. New Fields Prime Sponsor Award # Prime Sponsor Name Subaward Recipient Contact Information: Name, Email & Phone Expanded Subaward types: New, Renewal, PAS Transition, Edit, Modification-Funding, Modification-No Funding Assigned to (For use by OSP Only)

17. Expanded Subaward Types http://www.washington.edu/research/.SITEPARTS/.documents/.osp/edit_mod_close_instructions_2 0150507.pdf

18. Questions? Contract execution/approvals questions: OSPsubs@uw.eduOSPsubs@uw.edu PAS to Ariba transition questions & all Ariba for subawards questions: aribasub@uw.eduaribasub@uw.edu eProcurement system questions: pcshelp@uw.edu pcshelp@uw.edu

19. Questions?