1. 1 CALPADS UAT End of Year (EOY) Checkpoint Meeting April 25, 2012

2. 22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3. 3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4. 4 EOY UAT Schedule Update Test Week 2 EOY 2 Program Participation and EOY 4 Student Waivers Testing CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 4/25/12 Recommended Testing Schedule for EOY UAT

5. 5 EOY UAT Status Update Test Week 2 – EOY 2 (Program Participation) and EOY 4 (Student Waivers) scheduled to be conducted – Update EOY 2 and EOY 4 Execution log with testing progress Test Week 3 – EOY 3 (Discipline) and EOY 1 (Course Completion) scheduled to be conducted – Update EOY 3 and EOY 1 Execution log with testing progress

6. 6 EOY UAT Status Update 34 out of 41 (83%) LEAs sent in at least one Execution Log last week Approximately 2/3 have tested the Online Program Participation and 1/2 have test the Batch Program Participation Approximately 1/3 have tested the ODS and Certification Reports

7. 7 EOY UAT Status Update

8. 8 EOY Release Update 4/25 Release Update document is currently available on the FTP site Problem #Issue Date Resolved 2405 EOY2: Report 5.3 - Education Service dropdown list populated with "N/A" 4/25/12 2402 Snapshot Report 5.3 - pick list for Education Service parameter is empty, but field is required 4/25/12 2397 EOY2: Snapshot report 5.1 - Report never rendered. Cancelled the request after 30 minutes 4/25/12 23895.4 Report PDF Output renders incorrectly4/25/12

9. 9 EOY Release Update 4/25 Release Update, continued Problem #Issue Date Resolved 2388 EOY2: Report 5.3 - The Education Service Filter on the report request screen has no entries in the dropdown list 4/25/12 2387 EOY2: Report 5.3 - The Education Service Filter on the report request screen has no entries in the dropdown list 4/25/12 2383 EOY: Cannot access EOY reports with user accounts that have LEA Report level roles only 4/25/12 2381 EOY2 - CERT097 errors on schools not receiving Targeted Title 1 funding 4/25/12

10. 10 EOY UAT Issue Update Known Issues list is currently available on the FTP site 4/25 UAT Known Issues Highlights: Problem #Issue 2406 EOY2: Report 5.3 - Filtering on Education Program code 113 results in student list for all Education Program codes 2404 Discipline file upload fails, but error message is non-standard and incomprehensible to user 2403 EOY: CERT101 triggers for students with enrollment exit category = N470 (No Show) 2401EOY2: Concurrently enrolled students over counted on 5.5 2400 EOY1: SCSC0128 triggers when grade level is valid for the course code 2399EOY UAT - Aggregate reports don't render automatically

11. 11 EOY UAT Issue Update 4/25 UAT Known Issues Highlights, continued: Problem #Issue 2398 EOY1 - SCSC0069 - triggering on older records (not most recent) 2395 EOY2: ODS 5.5 report primary residence category filter doesn’t work correctly 2394 ODS 5.2 - Program Participants - NCLB Title I Part A Basic Targeted Education Services counts inaccurate 2392EOY2: CERT073 error generated incorrectly 2391EOY2: CERT073 error generated incorrectly 2390Removing assigning EOY 2 role does not remove permissions 2385 EOY2: Program screen - SPRG0250 validation error triggers incorrectly when changing Membership End Date 2382SPRG0249 should not trigger for online edits

12. 12 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log twice a week on Wednesday and Friday to the CALPADS UAT Service Desk account – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov Please include the following in the title of the email: – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

13. 13 Walk On / Q and A / Online Poll

14. 14 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

15. 15 UAT Communications CALPADS UAT Email for defect reporting, issues, and questions – calpadsuat-sd@cde.ca.govcalpadsuat-sd@cde.ca.gov UAT Weekly Check Point Meetings – WebEx URL: http://csis.webex.comhttp://csis.webex.com – WebEx Phone: 888-426-6840 – Participant Code: 4603184 UAT Service Desk – Phone: 916-445-4795 – voicemail only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 15

16. 16 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email: – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov When requesting HELP include the following in your email: – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 16