1. Purchase of Public Safety Radios and Accessories Presented by Bryan Rintoul, Public Safety Communications Division Manager August 4, 2009 Board of County Commissioners

2. 2 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

3. 3 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

4. 4 Background Most OCSO Deputies carry a portable radio, many also have a mobile radio installed in their assigned vehicle. Originally purchased in the early 90s, these 15-17 year old radios are now obsolete. Replacement parts are no longer produced, and hard to find. Replacement radios must operate on the current legacy system and any future standards based system.

5. 5 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

6. 6 Multi-band 700/800/VHF capable Current and future network ready Dual speakers Dual microphones Integrated voice and data Full range of encryption options Integrated GPS option Replacement Radios

7. 7 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

8. 8 Partnered with OCSO to select replacement radio, options and accessories. Worked closely with Purchasing staff to conduct market research. With Purchasing and OCSO support, conducted extensive negotiations over several months. Reviewed final contract with OCSO to ensure their public safety needs were met. Ensured contract would also allow Orange County municipalities to obtain same pricing. Succeeded in reducing total cost by over one million dollars. Negotiation Process

9. 9 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

10. 10 1,300 Radios @ $5,044 ea.$6,557,200 Accessories/optional features$ 901,783 1,254 Mobile Radio Upgrades$1,641,767 TOTAL $9,100,750 OCSO Radios Costs

11. 11 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

12. 12 CIP $3,000,000 Traffic Surcharge $1,800,750 Byrne/JAG Grants* $4,300,000 TOTAL $9,100,750 * Pending receipt of earmarked funds. OCSO Radios Funding

13. 13 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

14. 14 Current radios are obsolete, parts are scarce. Positive OCSO feedback on replacement radio. Contract addresses all mobiles and 1300 portable radios. Remaining 240 portables will be replaced as funding becomes available. New radios will operate on the current legacy system and any future standards based system. With OCSO and Purchasing support, successfully lowered the final cost by over a million dollars. Two-thirds of the funding comes from grants and special purpose revenue. Summary

15. 15 Background Replacement Radios Negotiation Process Costs Funding Summary Action Requested Presentation Outline

16. 16 Request Board approval of Sole Source Contract Y9-637-GH, Purchase of Public Safety Radios and Accessories. Action Requested

17. Purchase of Public Safety Radios and Accessories Presented by Bryan Rintoul, Public Safety Communications Division Manager August 4, 2009 Board of County Commissioners