1. RFP 12071 Bldg M70 1003 Market Street Roof Replacement Pre-Proposal Meeting February 5, 2015 Purchasing 1

2. Pre-Proposal Meeting and Site Inspection Attendance, though not mandatory, is a factor in evaluating responses No additional site inspections will be scheduled Sign-in sheet for Attendees List of Attendees and any Notice of Addenda will be emailed to Pre- Proposal Meeting Attendees and posted on UTMB’s Bid Opportunities website Badging – required and costs are the responsibility of the contractor Parking – responsibility of the awarded contractor Discussion and review of drawings and specifications Questions are to be submitted in writing Purchasing 2

3. Project Description Roof replacement for Bldg M70 1003 Market Street Roof Work includes: mold remediation, mechanical, electrical, plumbing, carpentry, flooring, painting, security, data/audio visual and incidental general construction Estimated cost of project $250,000 Base proposal will include asbestos abatement RFP contains no alternates Construction Contingency Allowance is $25,000 Time of completion is ninety (90) calendar days No liquidated damages Purchasing 3

4. Drawings and Specifications Respondents and Subcontractors may purchase, view or download RFP Documents for actual cost from: A&E Graphics 4235 Richmond Avenue Houston, TX 77056 Phone: 713-621-0022 Contact for Drawings- DIBS –Rick Skovan-dibs@aecomplex.com Contact for Specs- Small Format- Fran Linsey- sformat@aecomplex.com Galveston County Blueprint 1419 23 rd Street Galveston, TX 77550 Phone: 409-763-1661 e-mail: galvestonblueprt@aol.com Purchasing 4

5. Procurement and Contracting Requirements 00 01 21Attachment No. 1 Company Overview 00 01 22Attachment No. 2 Key Personnel and Reference Sheet 00 01 23Attachment No. 3 Sample Agreement between Owner and Contractor 00 01 24Attachment No. 4 Security Clearance Requirements Exhibit A Security Clearance Contractor’s Certification Exhibit B Security Clearance General Information Exhibit C Non-UTMB Personnel Non-Disclosure Agreement 00 01 25Attachment No. 5 Execution of Offer 00 01 26Attachment No. 6 Environmental Sustainability Questionnaire 00 01 27Attachment No. 7 Pricing and Delivery Proposal Form Purchasing 5

6. RFP Section 1 – General Information and Requirements Request for Proposal (Competitive Sealed Proposal) Award to Respondent that offers the “Best Value” (Ref. Section 3 - Evaluation Criteria and Proposal Requirements) Submittal Deadline  Proposals Due: Thurs, Feb 26, 2015; 3:00 PM CST  HUB Subcontracting Plans Due: Fri, Feb 27, 2015; 3:00 PM CST Purchasing 6

7. Clarifications and Interpretations RFP Section 1 – Item 1.4  All questions must be submitted in writing  Addendum issued for clarifications and interpretations that materially affect or change the RFP requirements, drawings and/or specifications  Respondents are responsible for obtaining Addenda from print company  Notice of Addendum will be posted on the UTMB Bid Opportunities website http://www.utmb.edu/supplychain/purchasing/bidops.asphttp://www.utmb.edu/supplychain/purchasing/bidops.asp  Interpretations or clarifications in any form other than Addendum, including oral statements, will not be binding on UTMB and should not be relied on in preparing Proposals Purchasing 7

8. Submission of Proposals RFP Section 1 – Item 1.5  Select one (1) method of delivery  Mail/Courier  Hand Deliver  E-mail (UTMB Preference) – Max size of 10MB  Mailing Address:UTMB Health BOF – Supply Chain, Purchasing 301 University Blvd. Galveston, Texas 77555-0905  Overnight Mail Address:UTMB Health (Physical Address)BOF – Supply Chain, Purchasing Clear Lake Center 20740 Gulf Freeway, Suite 200 Webster, Texas 77598  E-Mail Address:vendor.bids@utmb.edu Purchasing 8

9. Submission of Proposals UTMB’s premises at the Clear Lake Center are under controlled access for security purposes Allow sufficient time to gain entry into the interior passageway and elevators. Upon arrival, please call Purchasing telephone number, 409 ‑ 747 ‑ 8000, in order to request entry. Proposals must be received at the Purchasing Office, Second Floor, Suite 200, prior to the date and time required. Number of Copies  Submit one (1) complete Proposal before deadline  Submit one (1) complete HUB Subcontracting Plan with supplemental subcontractor qualifications before deadline  Submit subcontractor qualifications as a supplement to the HUB Subcontracting Plan before deadline Purchasing 9

10. Submission of Proposals For mail/courier or hand deliveries, include one (1) electronic version (CD or Flash Drive) with the Proposal and HUB Plan The electronic version submitted either by email, CD or Flash Drive shall be considered the official submitted document and shall prevail in the event of discrepancies, errors or omissions All documents, electronic or otherwise must include all required signatures Official time clock for mail/courier or hand delivered proposals shall be located in the Purchasing office located in Suite 200 at 20740 Gulf Freeway, Webster, Texas. Official time clock for E-Mail submittals shall be the date and time specified on the email received by UTMB. Purchasing 10

11. Historically Underutilized Businesses (HUBs) RFP Section 1 – Item 1.10  The Statewide HUB Program is under the direction of the Comptroller of Public Accounts (CPA) which administers, certifies, audits and reports HUB participation within the state’s procurement processes.  UTMB encourages and supports the participation of Historically Underutilized Businesses (HUBs) in responding to this RFP.  In accordance with Texas Government Code 2161, each state agency, including UTMB, is required to make a good faith effort to assist HUBs in competing for, and receiving, contracts awarded by the agency.  UTMB has reviewed this RFP in accordance with the Texas Administrative Code (Title 34, Part 1, Chapter 20, Subchapter B, Rule 20.14) and has determined that subcontracting opportunities are probable under this solicitation. Accordingly, a HUB Subcontracting Plan (HSP) is required as a part of the proposal. The HSP shall be developed and administered in accordance with the UTMB Policy on Utilization of Historically Underutilized Businesses (HUBs) (Ref. Exhibit F). The HSP Package, including the required forms and instructions, can be accessed via the UTMB’s HUB Program website at http://www.utmb.edu/logistics/hub/default.asphttp://www.utmb.edu/logistics/hub/default.asp Purchasing 11

12. HUB Subcontracting Plans (HSP) Respondent must complete and submit the HSP Documents as part of its Proposal. (Ref. RFP Exhibit F – Policy on Utilization of historically Underutilized Businesses) Failure to do so will result in the Proposal being disqualified The HSP is to be submitted within twenty-four (24) hours (one business day) after the proposal receipt deadline as specified in RFP Section 1 – Item 1.1.5.2 If you have any questions or need assistance please contact UTMB’s Manager of Supplier Diversity Programs/HUB Program Coordinator, Karen Gross at (281) 338-8053 or klgross@utmb.edu Purchasing 12

13. Proposal Checklist The following are to be submitted with Respondent’s Proposal. Failure to include these documents may result in disqualification of your proposal: Respondent’s Technical Proposal (Ref. Section 3 of the RFP Document) Letter of Bonding capacity (Ref. Attachment 1 Company Overview) Safety Program: (Ref. Attachment 1 Company Overview) Insurance Acknowledgement (Ref. Attachment 1 Company Overview) Signed Pricing and Delivery Form (Ref. Attachment 7) Signed Execution of Offer (Ref. Attachment 5) Environmental Sustainability Questionnaire (Ref. Attachment 6) Other applicable submittals required in this RFP Proposal Security (Ref. Subsection 1.5.8.7) The HUB Subcontracting Plan (HSP) (Ref. Subsection 1.10 of the RFP Document and Exhibit F), shall be submitted within twenty-four (24) hours (one business day) after the proposal receipt deadline. Subcontractor Qualifications (Ref. Attachment No. 1 Company Overview, Item 12), shall be submitted as a supplement to the HSP within twenty-four (24) hours (one business day) after the proposal receipt deadline. Purchasing 13

14. Point of Contact Respondents shall restrict all contact with the Owner and direct all questions regarding this RFP, including questions regarding terms and conditions, to the Point-of-Contact person(s) specified. Questions must be submitted in writing via e-mail to:  Kimani Augustine, (Architect), Walter P Moore e-mail: kaugustine@walterpmoore.com with a copy to:  Michael (Mick) Doherty, UTMB Project Manager e-mail: mmdohert@utmb.edu  Michael D. Cupito, UTMB Sr. Acquisition Specialist e-mail: mdcupito@utmb.edu Last day for questions: Friday, February 20, 2015 at 3:00 PM CST Purchasing 14

15. RFP Section 2 – Project Planning Schedule Estimated Notice to Proceed: Thur, Apr 9, 2015 Estimated Start of Work: Mon, Apr 20, 2015 Suggested dates to be used as a guideline for meeting the HUB Subcontracting Plan requirements of this Proposal −Notification of HUB Subcontracting Opportunity Mon, Feb 9, 2015 −Sub/HUB Proposal to GC Fri, Feb 20, 2015 Purchasing 15

16. Evaluation Criteria and Proposal Requirements Evaluation based on the requirements described in this RFP Portion of the evaluation will be based on Respondent’s Pricing and Delivery Proposal After the Public Opening, all received Proposals shall be held until the submitted HUB Subcontracting Plans (HSPs) have been reviewed and accepted by the UTMB HUB Coordinator. Any Proposal received, in which the HSP was not accepted by UTMB, shall not be considered in the evaluation process for the award of this project. Proposals, in which the submitted HSP was accepted, shall be evaluated on the criteria as specified below.  Proposed Cost  Pre-Proposal Conference/Site Inspection Attendance  Company Overview  Key Personnel  Subcontractors  Project Management  Safety Program  Other Consideration Purchasing 16

17. RFP Section 4 – Technical Proposal Format Technical Proposal – Maximum of Fifteen (15) printed pages Supplemental Subcontractor Qualifications – Maximum of two (2) pages per subcontractor Proposals shall be submitted as FOUR (4) separate documents: 1) Completed Pricing and Delivery Proposal Form 2) Respondent’s Technical Response, 3) HUB Subcontracting Plan, and 4) Subcontractor Qualifications. Purchasing 17

18. Questions? Purchasing 18