5. Odd Man Out Dr. Roni Grosz The Hebrew University of Jerusalem 2010 Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

6. This is the story of the Albert Einstein Archives as part of the Hebrew University’s Library Authority. While all academic libraries have similar procedures, participate in common catalogs and have a typical common clientele, the archives has its own unique procedures, needs, tasks and databases. Odd Man Out Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

7. Overview Introduction 1.Organizational structure 2.Historical background 3.Tasks, tools and activities 4.Audiences 5.Where we differ 6.Common ground Sum-up Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

8. Organizational Structure Hebrew University of Jerusalem The Library Authority Library for Humanities and Social SciencesHarman Science LibraryMuriel & Philip Berman Medical LibraryThe Law Faculty LibraryThe Education and Social Work LibraryAgricultural Sciences LibraryMathematics and Computer Science LibraryThe Archaeology LibraryThe Albert Einstein Archives Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

9. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

10. Historical Background AEA – The Albert Einstein Archives The Library Authority Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

11. Historical Background AEA – The Albert Einstein Archives The Archives originated in the collection of the papers Einstein bequeathed to the Hebrew University in Jerusalem. Upon his death in 1955, his secretary Helen Dukas and his friend Otto Nathan began the task of augmenting and organizing the material. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

12. Historical Background AEA – The Albert Einstein Archives In 1982 the collection became part of the Manuscript and Archives Department of the Jewish National and University Library. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

13. Historical Background AEA – The Albert Einstein Archives Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up In 2008 the Archives were transferred to the Hebrew University.

14. Historical Background AEA – The Albert Einstein Archives There it became one of nine departments, eight of which are academic libraries. Nevertheless, this setup improved the working conditions of the AEA greatly. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

15. Historical Background The Library Authority Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

16. Historical Background The Library Authority The Hebrew University did not have a central governing body for its libraries since its inception in 1925. Academic libraries were considered attachments to the different departments and faculties. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

17. Historical Background The Library Authority In the late 1990’s efforts were underway to create such an umbrella to unite and streamline several of the University’s academic libraries under one roof. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

18. Historical Background The Library Authority The Hebrew University’s Library Authority was established in 2003 to provide an academic, professional and administrative framework for the institution’s libraries. Presently it consists of eight libraries. The AEA became part of the Library Authority in 2008. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

19. Tasks, tools and activities 1.Archival database 2.Digitization 3.Historic library 4.Written requests 5.Literary rights 6.Rights for commercial use AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

20. Tasks, tools and activities Archival database AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

21. Tasks, tools and activities Digitization AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

22. Tasks, tools and activities Historic library AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

23. Tasks, tools and activities Written requests AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up www.albert-einstein.org

24. Tasks, tools and activities Literary rights AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up www.albert-einstein.org

25. Tasks, tools and activities Rights for commercial use AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

26. Academic libraries Tasks, tools and activities 1.Electronic catalog 2.Electronic journals 3.Added value services 4.Information databases 5.Circulation 6.Students’ working space Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

27. Academic libraries Tasks, tools and activities Electronic catalog Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

28. Academic libraries Tasks, tools and activities Electronic journals Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

29. Academic libraries Tasks, tools and activities Added value services Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

30. Academic libraries Tasks, tools and activities Information databases Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

31. Academic libraries Tasks, tools and activities Circulation Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

32. Academic libraries Tasks, tools and activities Students’ working space Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

33. Audiences 1.Researchers 2.Public By email AEA Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

34. Audiences Academic libraries Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up 1.Students 2.Academic staff In person and by email

35. Where we differ The AEA serves its users who are not from the university but reside abroad through email contact. The AEA is not inherently part of the University but as a result of the terms of Einstein’s last will and testament. It plays no direct role in the student’s curriculum. The AEA is fulfilling a historic function in preserving Einstein’s papers. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

36. Where we differ The AEA generates income. The AEA grants copyrights to authors and publishers. The AEA coordinates requests for commercial rights. The AEA represents the Hebrew University vis-à-vis its users. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

37. Common ground We are part of the Library Authority and are managed by it. We are part of the Hebrew University. We are part of the momentous technological changes in our field. We cooperate in the field of acquisition and training. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

38. We are similar but different. The variety of tasks occasionally overlap, mostly not. Each has its area of special expertise. We can learn from each other. Future developments may well lead to closer cooperation and integration between archives and libraries. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

39. Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up

40. Stay in touch Introduction Organizational structure Historical background Tasks, tools and activities Audiences Where we differ Common ground Sum-up