2. AIM OF D.C.S The aim of the Department of Correctional Services is to contribute towards maintaining and protecting a just, peaceful and safe society, by enforcing court-imposed sentences, detaining prisoners in safe custody and promoting the social responsibility and human development of all prisoners and persons subject to community corrections.

3. Strategy informs Budget –Annual strategy update –Annual budget prioritising Top Management responsible for Strategy and Budget and Expenditure Branch and Regional CDCs responsible for reporting on –Strategic plan/operational plan –Budget/expenditure STRATEGY & BUDGET

4. PFMA Implementation in phases –DCS progress in relation to phases needs to be monitored Budget Committee assists CFO in implementation of PFMA Goals –Greater involvement of CDCs in Finances of DCS –Get DCs and Dirs directly involved in budgeting & spending in their Activities – currently done b y Finance. PFMA IMPLEMENTATION

5. Cabinet Lekgotla considers fiscal framework (January) Budget Day (Feb) Ministerial Letter on Policy Priorities (May) Dept submits Financial Statements to Auditor General and National Treasury (June) Draft Annual Report submitted (July) Cabinet Lekgotla (July) MTEC Submissions (July/August) MTEC Meets (Sept) Tabling of Annual Report in Parliament (Sept) MinComBud considers MTEC submissions and makes recommendations Mid Term Budget Policy Statement and Adjustments Estimate (Oct) Allocations to National Votes (November ) Draft ENE submission (Dec) NATIONAL TREASURY BUDGET CYCLE

6. Allocation of DCS budget for 2004/5 (13 Feb 2004) Provide Budget Allocations to Regional Accountants (18-20 February 2004) Costing of DCS Strategy Plan and Operational Planning 1-3 March 2004 Prepare budget Review 2004/5 for Budget Vote Speech End of Financial Year 2004-03-31, multi-year estimates 2005/6 -2007/8, submission for roll over fund request and Closure of Financial Year Provide Regions with revised budget allocations for 2004/5 (November) DCS FINANCIAL YEAR PLAN

7. No National Treasury prescripts on Budget Committee functioning Budget Committee responsible for –Determining MTEC submissions –Explanations of expenditure patterns –Ensuring reprioritising of expenditure in line with strategic prioritise –Holding Top Management collectively responsible for expenditure reporting and budget planning –Individual Top Management responsible for budgeting, expenditure and financial control Ensure Accounting Office and CDCs briefed on early warning reports BUDGET COMMITTEE

8. Make Activity Managers responsible for finances (PFMA Compliance) Internal guidelines re Activity Managers discretion Monitoring of Financial Management Meetings of Activity Managers Decision re proportion of Activity Budget that cannot be reprioritised away from Activity –Necessary for delivery on operational planning Budget Committee role re reprioritising outside of this BUDGET COMM & ACTIVITY MANAGERS

9. Budget Committee does not take place of Finance Branch Finance Branch personnel responsible to CFO Budget Committee provides strategic direction to Finance Branch Finance Branch supports Activity Managers and Heads of Branches/Regions and does not take the financial decision making out of their hands FINANCE BRANCH

10. Commissioner (Accounting Officer) CDC Branch Heads Regional Commissioners DC Executive Manager DC Financial Management and finance team BUDGET COMMITTEE COMPOSITION

11. Regular monthly meetings, with agenda aligned to National Treasury Cycle and reporting obligations Inaugural meeting training session with National Treasury Budget Cycle/Financial Year PFMA Implementation Role of Strategic Managers re Finances SCHEDULE OF MEETINGS AND INAUGURAL MEETING

12. KEY DEPARTMENTAL MEDIUM TERM OBJECTIVES  White Paper on Correctional Services  Transformation and Restructuring  Construction of 4 New Generation Prisons  Human Resource Development  Framework against Corruption  Compliance with existing policies  Policy Development  Framework against Overcrowding  Orientation of Persons under Correction  Preparation of Correctional Centres for Rehabilitation  Information Communication Technology  External Relations  Improvements in Financial Management  Communication  International Relations  Research

13. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT  ADMINISTRATION  Provide the administrative, management, financial, ICT, service evaluation, investigative and support functions required for all service delivery by the department and in support of the functions of the Ministry.

14.  SECURITY  Provide safe and healthy conditions for all persons incarcerated, conditions consistent with human dignity, and thereby provide security for personnel and the public as well.  Measurable objective:  Prevent incarcerated persons from participating in criminal activities and escapes, by providing an environment that ensures the safety of all persons under the department’s care and of the public. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

15.  CORRECTIONS  Provide needs-based correctional sentenced plans for all persons who have been sentenced to community correctional supervision or remand in a correctional centre and paroled prisoners, based on the assessed security risk and criminal profile of individuals, focussing on the individual’s specific offence, and targeting all elements associated with the offending behaviour/s.  Measurable Objective:  Address the specific rehabilitation needs of all sentenced persons through regular assessment and the provision of needs-based correctional programmes that contribute to a reduction in the recidivism rate. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

16.  CARE  Maintain the well being of incarcerated persons by providing for physical fitness, nutrition, social links with families and society, spiritual and moral well-being, psychological well-being and health care, based on their needs.  Measurable Objective:  Ensure the personal well-being of incarcerated persons by providing various needs-based services, in order to align with internationally accepted standards. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

17.  DEVELOPMENT  Provide opportunities for social development and the development of social conscience including vocational and technical training, recreation, sports, and education opportunities, to promote the development of personal and social competencies that will enable incarcerated offenders to reintegrate into communities as productive citizens.  Measurable Objective:  Develop employable and productive citizens, through providing incarcerated offenders with needs-based educational and other opportunities so that they can easily reintegrate into communities. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

18.  AFTER CARE  Provide services to persons completing their sentences, to facilitate their effective reintegration into their communities and to promote general social acceptance of offenders.  Measurable objective:  Facilitate the social acceptance and effective reintegration of offenders, to assist them to adhere to all applicable correctional and parole supervision conditions. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

19.  FACILITIES  Provide, maintain and upgrade the physical infrastructure required for those legally entrusted to the Department’s care, as well as what is required by personnel; aiming at ensuring that facilities are available to meet the Department’s rehabilitation responsibilities and objectives.  Measurable objective:  Support the Department in its core functions of security and corrections, by providing well-maintained physical infrastructure according to internationally accepted standards. DEPARTMENTAL PROGRAMMES IN SUPPORT OF AIM OF DEPARTMENT

20. ENE BASELINE ALLOCATIONS 2004/2005 - 2006/2007 Year 0 2003/2004 R’000 Year 0+1 2004/2005 R’000 Year 0+2 2005/2006 R’000 Year 0+3 2006/2007 R’000 Baseline Allocation7 677 0218 407 7899 034 5419 627 375 % Increase9.5%7.5%6.7%

21. ENE Allocations per revised programme structure 2004/2005 – 2006/2007 2004/05 R’000 2005/06 R’000 2006/07 R’000 1. Administration2 707 3372 904 9163 318 145 2. Corrections503 256526 288544 386 3. Security2 707 6602 938 6542 996 169 4. Facilities1 622 1511 748 5001 808 697  Apops  Capital Works  Facility Management 5. After Care318 729335 179352 838 6. Development407 889430 437450 894 7. Care765 685811 132856 314 Internal Charges(624 918)(660 565)(700 068) Total8 407 7899 034 5419 627 375 532 371 913 858 175 922 579 864 982 070 186 566 602 866 1 008 955 196 876

22. PROJECT2004/20052005/20062006/2007 NEW PRISONS 250 046 834598 344 491611 122 841 PRISON UPGRADING 255 673 19713 359 627133 399 148 RAMP: 33 & 146 PRISONS 406 550 372279 091 452207 454 876 NEW HEAD OFFICE 1 587 59791 274 43056 978 135 TOTALS 913 858 000982 070 0001 008 953 000 CAPITAL WORKS BUDGET

23. D.C.S COST DRIVERS ENE: 2004/2005 – 2006/2007

24. COST DRIVER: TOTAL PERSONNEL ESTABLISHMENT NEED Year 0+1 2004/05 Year 0+2 2005/06 Year 0+3 2006/07 Personnel Need52 07952 836 Total Financed35 19735 954 Shortfall16 882 16 822

25. COST DRIVER: FINANCED OFFENDER POPULATION Year 0+1 2004/2005 Year 0+2 2005/2006 Year 0+3 2006/2007 Prisoners192 952197 952207 952  DCS  APOPS Probationers/Parolees72 00075 00082 000 Total Offenders (Financed)264 952272 952289 952 187 000 5 952 192 000 5 952 202 000 5 952 Revised Projected Pris. Population188 100195 300202 400 Projected Probationers/Parolees80 10084 60089 000 Projected Offender Population268 200279 900291 400 Non-financed Offender Population3 2486 9481 448

26. COST DRIVER: PRISON ACCOMMODATION (BEDS) Year 0+1 2004/05 Year 0+2 2005/06 Year 0+3 2006/07 Existing Accommodation111 390 123 390 Plus: Additional Financed-12 000- Financed Accommodation111 390123 390 Projected Prisoner Population 188 100195 300202 400 % Overcrowding projected68.8658.2764.03 Upgrading/Extensions New Prisons ---- - 12 000 ----

27. GEARING FOR REHABILITATION NEW PRISONS – PERSONNEL & OPERATIONAL COSTS PROJECTED PRISONER POPULATION PAROLE BOARDS MTEF OPTIONS FOR ADDITIONAL FUNDING

28. SUMMARY OF OPTIONS 2004/05 R’000 2005/06 R’000 2006/07 R’000 Gearing for Rehabilitation 2 295 4762 421 7272 542 814 New Prisons-266 978180 479 Parole Boards30 00032 00034 000 Offender Population 52 98085 23594 097 Total2 378 4562 805 9402 851 390

29. 2004/05 R’000 2005/06 R’000 2006/07 R’000 Number of Current Financed Posts 34 00052 07952 836 Additional Financed Posts (New prisons) 1 198757- New Additional Posts 16 882-- Total Personnel52 07952 836 Total Need R 2 295 478R 2 421 727R 2 542 814  Total Backlog: 16 882 posts  Current Actual Establishment: 33 000 posts GEARING FOR REHABILITATION

30. PAROLE BOARDS 2004/052005/062006/07 Total NeedR 30 millionR 32 millionR 34 million Implementation within the ambit of current approved 52 boards which will consist of 52 Chairpersons (DD level) and 104 members from the community. PAROLE BOARDS

31. Prisoner Population 2004/052005/062006/07 Projected MTEF204 700216 100227 300 Financed187 000192 000202 000 Non Financed11 74818 14819 348 Financial Implication R 50 mR 82 mR 91m Probationer/ Parolee Population 2004/052005/062006/07 Projected80 10084 60089 000 Financed72 00075 00082 000 Non Financed8 1009 6007 000 Financial Implication R 2.9 mR 3.6 mR 2.8 m The cost of the option was based on:  the direct and indirect incarceration costs,  rehabilitation costs and  the variance between the financed offender population vs the projected offender population. PROJECTED PRISONER POPULATION 2004/052005/062006/07 Total Offender Population: Non Financed R 52.9 millionR 85.6 millionR 93.8 million

32. 2004/052005/062006/07 Operational Costs-53,97856,677 Start Up Costs-95 795- Personnel costs-51 41153 982 Overtime-65 79469 820 Total-266 978180 479 NEW PRISONS – PERSONNEL & OPERATIONAL COSTS  4 new Type-3000 prisons.  Date of occupation by the Department was 01/10/2005

33. SUMMARY OF OPTIONS 2004/05 R’000 Treasury Recom- mend 2005/06 R’000 Treasury Recom- mend 2006/07 R’000 Treasury Recom- mend Gearing for Rehabilitation 2 295 476Nil2 421 727Nil2 542 814Nil New Prisons -Nil266 978Nil180 479Nil Parole Boards 30 000 32 000 34 000 Offender Population 52 98050 00085 23560 00094 09768 000 Total 2 378 45680 0002 805 94092 0002 851 390102 000

34. ENE Allocations per GFS Economic Classification 2004/2005 – 2006/2007 2004/05 R’000 2005/06 R’000 2006/07 R’000 CAPITAL7 116 8187 656 2938 219 249 1. Compensation employees5 364 3505 743 0306 180 252 2. Goods and Services1 752 4251 913 2182 038 949 3. Interest and rent on land434548 CAPITAL1 255 3121 340 1241 366 731  Buildings/ fixed structures1 143 7231 214 1721 238 189  Machinery & Equipment111 589125 952128 542 TRANSFER PAYMENTS35 65938 12441 395 TOTAL8 407 7899 034 5419 627 375