1. Customer Story: Paperless Environment with Laserfiche RIO Abdul Aziz Al Angari Director of IT Department

2. 16 Agenda Saudi Grains Organization(SAGO) Challenges @ SAGO Successful Implementation Stages Current Status Correspondence Management System What's Next

3. 16 Saudi Grains Organization National Organization established in 1972 to provide all means of food safety and progress Establish and operate Silos, flour mills, and animal feed factories to form an integrated industry to store grains, production of flour and Animal feed manufacturing. Marketing the products of the Organization inside the Kingdom. Purchasing grains and maintains an appropriate reserve stock to face emergency circumstances. Sales and distribution of flour and feed under subsidized prices. Achieving the political-agricultural policy adopted by the government. Silos Flour Mills Feed Mills Headquarters Wadi Dawasir Headquarters and 14 Branches

4. 16 Challenges @ SAGO ‣ Problem statement: Massive paper clutter Lengthy paper-based business Documents management/retrieval cost Increasing Silos of DMS Documentation redundancy

5. 16 Successful Implementation Stages

6. 16 3,467,651 docs Well Managed in Laserfiche and growing 5,331,309 pages Plus other electronic attachments and growing 100% Total success! Current Status

7. 16 Our Solution Correspondence Management System Web Interface Laserfiche Integration SDK – Web Services

8. 16 Incoming Process Register Incoming No Create & Capture Assign Incoming Number Internal Process - Automation Route, Assign Task, Approval etc. Delivery Report Prepare Response Archive, Generate Outgoing ScanEmailFax External or Internal Archive Approve Tasks Route Route to concerned Need Response ? Yes Prepare Outgoing Response Deliver

9. 16 Correspondence Management System ‣ One of our fundamental business needs ‣ Collaborative ‣ Highly secure ‣ Easy to use ‣ Automate ‣ Dispatch & Deliver ‣ Informative Reporting ‣ Built on the top of Laserfiche

10. 16 Laserfiche Workflow Automation 01 Incomings Process all incoming documents 02 Collaboration Communication among departments 03 Internal Circulars Roll out your official internal circulars 04 Outgoings Prepare outgoing letters and deliver Laserfiche Workflows Helped us a lot in automating many of our correspondence related processes.

11. 16 Correspondence Highlights

12. 16 Laserfiche SDK Thanks to Laserfiche SDK for providing great integration capabilities to map fields and documents right to correspondence records.

13. 16 Web Access Paradise Laserfiche Web Access Helped us to provide view & capture capabilities with simplicity over the web.

14. 16 Correspondence Highlights Dashboards & Navigation in Correspondence System

15. 16 Auto Filing in Laserfiche Laserfiche Folders Documents are automatically managed within folders based on levels such as branches, departments, types & year/month.

16. 16 Mobility

17. 16 What’s Next ‣ Privatization: Segregating Silos and Mills ‣ Additional requirement of 450 Licenses ‣ Leverage more Laserfiche Products ‣ Optimizing & Enhancing Mobility ‣ Cloud and new IT Architecture ‣ More focus on Reliability & Security

18. Thanks! Any Questions? You can reach me at angari@gsfmo.gov.sa